When entering metadata note that:
The Project spreadsheet provides several features to help with entering data.
If your project has a Date data type field, see Entering Dates.
Spaces, tabs, carriage returns, and HTML are not generally recognized by the CONTENTdm Server and should not be used in your metadata with two exceptions:
The HTML tag may be used in all metadata fields.
Note: If you are editing metadata for an item that already has been added to the collection, the tag may display in the Project Client as “
”. You do not need to edit this, and the HTML tag will function properly when the item is uploaded back to the collection and viewed by end users.
Carriage returns can be used only in full text search fields to aid in formatting when page text and page image are displayed side by side.
Keyboard shortcuts within the project spreadsheet make it easier to enter metadata and perform common operations without using a mouse.
Action | Operation performed |
---|---|
Tab | Close the current active cell and move one cell to the right. |
Shift + Tab | Close the current active cell and move one cell to the left. |
Enter | Close the current active cell and move down one row. |
Ctrl + c | Copy text from an outlined cell. |
Ctrl + v | Insert copied text into an outlined cell. |
Ctrl + x | Cut text from an outlined cell. |
Ctrl + arrow key | Move to the farthest cell in that direction. |
Ctrl + Enter | Insert a carriage return in the text in an active cell. This formatting is displayed only when used in a full text search field and the page text and page image are viewed side by side in the Web interface. |
When you are done entering metadata in the project spreadsheet, you may be ready to upload items to a collection.
When using the project spreadsheet or the Item Editing tab for a compound object in the spreadsheet view, you can use the fill functions to enter the same data from one cell into other cells.
To enter the same cell data in multiple contiguous rows, use the Fill Down, Fill Up, or Fill All functions when a cell is selected. You can access these functions when a spreadsheet cell is selected by:
Note: Compound objects have an additional Fill Compound Object option available. Use this option to fill the same data in the selected field for all pages of the compound object.
You can copy the contents of a cell and paste it into other cells. You cannot copy more than one cell's contents at a time. You can paste into multiple cells. The same contents will be pasted into each selected cell.