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2. Add records to a label print list

Discover how to add a record to the label print list and how to view the label print list in WorldShare Circulation.

Overview

When working in Circulation, you can add item details about barcoded and unbarcoded Local Holdings Records (LHRs) to a label print list from:

  • The Details screen for items and copies
  • Search results for Local Holdings Records
  • A list of item barcodes from the Label Print List page

Add a single record from the Details screen to a label print list

From the Details screen:

  1. Select Send to Label Print List.
  2. The Send Record(s) to Label Print List dialog window appears if more than one label print list is configured. 
  3. From the Send Record(s) to Label Print List dialog window:
    1. Select the Label Print List Name to which you want to send the record from the drop-down list.
      Or
    2. Click the Label Print List Name drop-down list and start to enter the label print list to which you want to send the record. Auto-suggestions for label print list names start with the first keystroke in the text field. Once you find the label print list you are looking for, click the label print list name to select it.
  4. Click Send. You will receive a message indicating whether or not the record was sent to the label print list.
    1. If the system was able to send the record, the following message appears: Sent the record to the label print list [label print list name]. Click the label print list name to go to the label print list.
    2. If the system was unable to send the record, a reason will be given.

Add records from LHR search results to a label print list

Add up to 100 items to a label print list from search results for your Local Holdings Records.

  1. Select the items from the search results.
  2. Select the Actions menu and select Send to Label Print List... to send the item details to your default list.
  3. The Send Record(s) to Label Print List dialog window appears if more than one label print list is configured. 
  4. From the Send Record(s) to Label Print List dialog window:
    1. Select the Label Print List Name to which you want to send the records from the drop-down list.
      Or
    2. Click the Label Print List Name drop-down list and start to enter the label print list to which you want to send the records. Auto-suggestions for label print list names start with the first keystroke in the text field. Once you find the label print list you are looking for, click the label print list name to select it.
  5. Click Send. You will receive a message indicating whether or not the records were sent to the label print list.
    1. If the system was able to send the records, the following message appears: Sent the records to the label print list [label print list name]. Click the label print list name to go to the label print list.
    2. If the system was unable to send the records, a reason will be given.

Add records to a label print list using a list of item barcodes

Add up to 100 items to a label print list using a list of item barcodes. 

  1. Navigate to My Labels > Label Print Lists to open the Label Print Lists screen.
  2. Click the Label Print List Name to open the label print list to which you want to add records using barcodes.
  3. From the Label Print List screen, click Add Record(s) Using Barcode(s).
  4. Scan or enter barcodes (separated by a space, comma, or line return) in the Add Record(s) Using Barcode(s) dialog window.
  5. Click Add to add the items to the selected list. The system will only attempt to add records for the first 100 barcodes entered.

View a label print list

On the Label Print Lists screen, you can select which label print list will be selected as the default when sending records to a label print list.

  1. In the left navigation, click My Labels > Label Print Lists. From the Label Print Lists screen, you can:
  2. Click the Delete row button (Delete row button) to delete a label print list. When you delete a label print list, any records on the list will also be deleted.
  3. Click the Label Print List Name that you want to view. The Label Print List screen contains:
    • The Label Print List Name and Description.
       Note: The Label Print List Name is required for a label print list.
    • Two accordions:
      • Records - View all records that were added to the label print list and delete labels as needed
      • Layout - Preview how labels will look and make additional edits