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Exchange rates

Discover how to use the institution currency grid for the exchange rate on orders and invoices in WorldShare Acquisitions.

You can create, edit, and apply pre-established exchange rates to orders and invoices using the Exchange Rates table. Pre-established exchange rates ensure that a certain exchange rate is used when paying invoices in foreign currencies.

 Note: The Acquisitions Admin role is required to create exchange rates.

Create exchange rates

  1. On the left navigation, click Settings > Exchange Rates.
  2. Click Create Rate. The Create Exchange Rate dialog opens.
  3. From the Create Exchange Rate dialog, complete the following fields.
    • Foreign Currency - Select the foreign currency for which you want to enter an exchange rate from the drop-down list.
    • Exchange Rate - Enter the exchange rate between that currency and your home institution's currency. This is the exchange rate you have arranged to use when ordering or invoicing a vendor.
  4. Click Save. The newly created exchange rate, date, and user who created the exchange rate appear in the table of exchange rates.

Select an exchange rate

Click Use Current Rate when working with an order or an invoice to populate the Exchange Rate field in an order or invoice with the value from the Exchange Rates table. If no exchange rate for the currency exists in the Exchange Rates table, the exchange rate will be retrieved from the OCLC exchange rate service layer.

View and edit exchange rates

View existing exchange rates

  1. On the left navigation, click Settings > Exchange Rates. All existing exchange rates are displayed.
    • Results are sorted chronologically by the last date modified, newest to oldest.
    • To change the sort order, click the Foreign CurrencyExchange Rate, or Date Modified column headings.
    • If there is more than one page of results, use the navigation buttons to move between pages.
    • Select a number from the Rows list to change the number of rows you see per page.
  2. Click a Foreign Currency to edit the existing exchange rate.

Edit an existing exchange rate

  1. On the left navigation, click Settings > Exchange Rates. All existing exchange rates are displayed.
  2. Click a Foreign Currency to edit the Edit Exchange Rate dialog.
  3. From the Edit Exchange Rate dialog, update the Exchange Rate field.
  4. Click Save.

Delete an existing exchange rate

  1. On the left navigation, click Settings > Exchange Rates. All existing exchange rates are displayed.
  2. Select one or more existing exchange rate checkboxes. After you select an existing exchange rate, the Delete button is enabled.
  3. Click Delete to delete the existing exchange rate(s).

 

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