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Print labels while receiving

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Discover how to print labels for items in WorldShare Acquisitions or My Labels.

Print labels using My Labels in Acquisitions

You can create spine labels from information in a MARC 21 WorldCat bibliographic record or a local holdings record. Your list of labels is only viewable by you and not by other users in your institution. For a full guide to spine labels in Acquisitions, see My Labels.

Add a record to a label print list while receiving

  1. From the left navigation, click Receive and Invoice.
  2. Select Monograph from the Processing type drop-down list.
  3. Select Receive from the Action drop-down list.
  4. Click View Items.
  5. Click the Search Text form field and then press <Enter>.
  6. Find the items you want to receive and invoice.
    1. Search by barcode, ISBN, ISSN, OCLC number, or title, using the search box. Search results appear automatically when you stop typing.
    2. To return to the list of outstanding items, delete all text from the search box.
    3. Barcode searches are possible only after importing shelf ready data. See Import invoice and shelf-ready data.
    4. Enter the full Order Number (PO number), including "PO" and dashes (-), in the Search box. Search results appear automatically when you stop typing.
    5. To return to the list of outstanding items, delete all text from the search box.
  7. You may also narrow your search by one of the filters below.
    Search filters - Table
    To search by Use retrieval method
    Search Select an index with which to limit your search from the list:
    • Keyword
    • Title (default)
    • Copy Number
    • Barcode
    • Invoice Number
    • ISBN
    • ISSN
    • Order Item Number
    • Order Number
    Content Type Select the content type of the item from the list.
    • To return to the list of all items, select the blank space in the list.
    Branch Select the branch the item is to be delivered to from the list.
    • The branch is in the Location column on the order.
    • To return to the list of outstanding items, select the blank space in the list.
    Order Status (not available for editing when action is set to Receive) Select the degree to which the order has been placed:
    • Ordered
    • Cancellation requested
    • Not cancelled
    • Cancelled
    Receipt Status Select the degree to which the order has been completed. Options differ by processing type.
    Purchase Status Select the degree to which invoicing has been completed:
    • Not invoiced
    • Partially invoiced
    • Invoiced
    • Partially paid
    • Paid
  8. Fill in call number fields. Follow local practice.
  9. Fill in the barcode field (use a scanner or type barcode). If you type in the barcode, press <Enter> to receive and invoice the item (the cursor must be in the barcode field when you press <Enter>):
    Result
    • The item moves to the Items processed in this session area at the bottom of the screen.
    • The barcode links to the item record.
    • The item is now available in WMS Circulation and WorldCat Local/Discovery.
    • If the item has a hold or a Requestor, the system displays an alert at the top of the screen by default. Contact OCLC Support or your Implementation Manager to turn off this feature.
    To set cost of item

    The cost field (876 $c of the LHR) is filled in automatically with the price of the item from the order. When the item is received, its cost is assigned according to either:

    1. Total unit cost (including any service charges, shipping, discounts, or taxes). This is the default for all existing and new libraries.
    2. Unit cost (excluding any service charges, shipping, discounts, or taxes)
    3. No cost is assigned

    To change how item cost is assigned, contact OCLC Support or your Implementation Manager.
  10. From the Items Processed section, click the barcode to open the Item Details screen.
  11. Click Send to Label Print List. The Send Record to Label Print List dialog window opens if you have more than one label print list.
  12. From the Send Record to Label Print List dialog window, select the Label Print List Name to which you want to send the record from the drop-down list.
  13. Click Send. You will receive a message indicating whether or not the record was sent to the label print list. If the system was unable to send the record, a reason will be given.
    • (Optional) Click the label print list name in the confirmation message to open the label print list.

Search for a single record and add it to a label print list

You can also search for monographs to send to a label print list after receiving. For example, you could create labels for a library book cart of new items in this way.

  1. On the left navigation, click Discover Items.
  2. Select Local Holdings Records from the Data Type drop-down list.
  3. Select Barcode from the Index drop-down list.
  4. In the Term(s) field, enter your item barcode. The search field will expand to fit your search terms, if needed.
  5. Click Search or press <Enter>.
  6. From the results list, click the item barcode of the item record you want to add to a label print list to open the Item Details screen.
  7. From the Item Details screen, click Send to Label Print List. The Send Record to Label Print List dialog window opens if you have more than one label print list.
  8. From the Send Record to Label Print List dialog window, select the Label Print List Name to which you want to send the record from the drop-down list.
  9. Click Send. You will receive a message indicating whether or not the record was sent to the label print list. If the system was unable to send the record, a reason will be given.
    • (Optional) Click the label print list name in the confirmation message to open the label print list.
  10. Repeat for all items that need labels (e.g. all items on cart).

You can also add up to 100 records to a label print list at one time. See Add multiple records to a label print list.

Print labels using Acquisitions

Optionally, you can print labels for received items.

All items received in a browser session automatically appear in the Receive and Invoice area so you can print labels for them. Ending your browser session (logging off WMS) clears all items from this area.

  1. From the left navigation, click Receive and Invoice.
  2. Click Print Labels.
  3. On the Print Labels screen, select the checkboxes for the items you want labels for and click Save/Download Label File for Printing. Labels are in a CSV file.
  4. Use the Mail-merge functionality in Microsoft Word (or a similar word processing program) to print labels using the CSV file.