It is possible to include options in Folio that allow the User to display bibliographic details in a citation list format. This could be useful if users wish copy or print out a list of records from Folio for example. The user checks the box to select the records of interest in the hitlist and from the Actions drop down selects "View/print citations" (configurable text).
Example Citation List output from Folio and displayed in Notepad:
This requires 2 configuration steps:
In order to output/print records from Folio, first you need to create an Output Format (in Data Exchange Reference Data) to include the elements of the catalogue record you would like to include in the citation list:
Make a note of the Output Format number.
This adds a new drop down option in the Actions available from the hitlist and Title details displays:
Here, View/Print citations is an example of an option to output the citation list.
Setting ID | Interface | Config Block | Setting | Value | Sequence 1 | Sequence 2 | Include? |
---|---|---|---|---|---|---|---|
603011 | 1 | g_title_hitlist | action_array | "Reserve" | 10 | 1 | Y |
603013 | 1 | g_title_hitlist | action_array | "Add to your eMarked Items list" | 10 | 2 | N |
603015 | 1 | g_title_hitlist | action_array | "Add to a List" | 10 | 3 | N |
603017 | 1 | g_title_hitlist | action_array | "Display in ISBD" | 10 | 4 | N |
603019 | 1 | g_title_hitlist | action_array | "Email citations" | 10 | 5 | Y |
Field | Value | Description |
---|---|---|
Config Block | g_title_hitlist | |
Setting | action_array | |
Description | The Action combo list array: "download:" followed by the Export Format No. | |
Value | "View/print citations" | Enter e.g. View/Print citations in double quotes - this is the text which appears in the drop down actions list in Folio after having selected the items in a title hitlist. |
Value 2 | "download:17" | Enter e.g. "download:17" - the prefix of download indicates the records should be downloaded to a local file, the number following the colon is the Output Format number created in the Data Exchange Reference Data> Output Formats domain. If the output format is to be emailed to the end user, replace the word download with email. |
Value 3 | ||
Allowable Values | A valid Action combo list entry. | |
Sequence 1 | 10 | These should all be set to the same value (most likely 10) so that the settings are grouped together. |
Sequence 2 | 5 | Indicates the order in which they will appear in the Folio action list, as shown in the above screenshot. |
The OLSTF tag THARVARD is available so that a record can be displayed in the OPAC, exported, or otherwise output in Harvard Reference format without having to build a complex Harvard output format. This Harvard reference could be configured to be displayed in the hitlist display, on the title details screen, and as an email output. This is possible by adding <THARVARD> to the relevant Output Format record.
To configure the hitlist display:
<TI>#STNN# : <ST>#/STNN##EDNN# (<ED>)#/EDNN##TIPD1NN# (<TIPD1>)#/TIPD1NN#
To remove the second and subsequent lines of the title hitlist display:
Field | Value | Description |
---|---|---|
Config Block | g_title_hitlist | |
Setting | g_hitlist_title_display2 | |
Description | The format for the second and subsequent lines of the hitlist display. | |
Value | “’<br/>’” | Open double-quote; open single-quote ; <br/> ; close single-quote ; close double-quote |
The Harvard format citation display can also be displayed instead of the title on the details screen.
To do this, set Format Definition to <THARVARD> in the relevant OPAC Title Details Title Display Format 1 records. You should also exclude all the entries in the tidetails array (Include?=No):
The standard Folio title details display -
This monograph follows the configuration in the Output Format record:
-1107 OPAC Title Details Title Display Attribute 1 for Titles other than Issues
Change the Title details Title display:
-1107 TITLEHITLIST OPAC Title Details Title Display Attribute 1 for Titles other than Issues
The monograph will now display in Folio as:
Exclude any repeated data from other fields in the display:
This could be for example Publication Details, and is possible if you exclude the entry in the tidetails array (all are visible in g_title_details):
With Include = N, Folio displays the record as follows, with the separate Publication Details field removed:
Using Folio, selected records can be downloaded/emailed in Harvard format by linking to the relevant Titles Output Format record with <THARVARD> in the Format Definition field.
When the Folio user checks the box next to items in the hitlist, they can choose to download / email the record:
The email citation loads for the user to send the email from Folio.
This can be changed to use Harvard citation format:
Value | "Email citations" |
---|---|
Value 2 | "email:-1128" |
When the user emails a citation, Folio will now use Harvard citation format.