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Authority entity

Find information about the Authority entity in Amlib OpenReports.

New subject headings

  1. Access the Report Designer TAB
  2. Select New from the buttons
  3. The Edit Report Window will display
  4. Enter a Report Title in the Report Title section. For the sample “New Subject Headings
  5. Enter a Group since we want to find it later easily – for example Authorities
  6. Enter a Sub Group – for example Subjects
  7. Choose Report Type from the Drop-down options (Table is default):
    • Table – set out in rows and columns (select for the sample)
  8. Select Orientation
    • Landscape (select for the sample)
  9. Leave Show sql
  10. Show details: For this sample Report enter
    • All: Enter the Top value required – for example 10
  11. Show Sub totals: leave this unticked.
  12. Show total: leave this unticked.
  13. Tick Private: leave this unticked.
  14. Show header on first page: For our sample tick this one if required
  15. Show header on next pages: This is your choice. But for now leave this unticked

Display Fields

  1. Select the Authority Entity
  2. Select required Data Field/s from the Entity and drag and drop to Display – Authority Details to include the Data in each Subject Heading

Group Fields

It could be useful to have Authority Tag Number or Authority Tag Description as a Group Field to prevent repeating values


  1. Drag and drop Authority Tag No to the Filter Column. Note that the Drop-down list includes the Tag Number as well as the Description together in the display
  2. Drag and drop Authority Date created/modified to the Filters column. Enter a date using the Calendar OR use the Today minus xx days (in the sample 60 is entered to show the last 60 days


It is useful to have an Order sequence to order on the Authority Tag No OR Authority Tag Description. We selected Descending for the Authority Tag Description to get the 600s first


  1. Select Preview to view the Report


Once the Report is successful, select Save to be available in the Report Viewer

Note: Try adapting this Report by using other Tag Numbers or a combination of Tags