Skip to main content
OCLC Support

Save URLs to an Authority File

  1. Last updated
  2. Save as PDF
Learn how to use a StockItem search and a catalogue search to save URLs to an authority file in Amlib OpenOPAC.

An Authority File is created from a saved Catalogue file, they are generally used to define the data to display in a report (e.g. Report for Bibliographic details). In this case it is required so that an Authorities file can be created specifically for URL’s

Using a Stockitem Search

You may wish to start with a Stockitem Search or a StockitemWhereSearch to locate the records you want to change, that may already have a form type of EBK for example.

clipboard_e6bf5f710f24d7a4497b3207fe930ecdc.png

OR

clipboard_e4bc2bb735537d5a2fadbf2ea7998a59f.png

  1. Add these items to a Stockitem File > Once File is complete > Select File > Display File
  2. Add these items to a Stockitem File > Once File is complete > Select File > Display File
  3. Highlight the new file > F9 select > Highlight all items in file > Select XReference Select Catalogue
  4. Highlight all catalogue records displayed > Select XReference > Authorities >Table > SequenceByTag > Scroll down to the Http: Tags and highlight all of these
  5. Select File > Save Marked > Create an Authority file for these URL’s > F1New > Type a description ‘ebook descriptor’ > F3Save > F9Select

Using Catalogue Search

  1. In Amlib navigate to Main > Catalogue > Catalogue
  2. Enter your term in the Search Term box and select F5 Query
    clipboard_ec0555a56faaf079194682797b4cbe25a.png
  3. Double click on Select a search type- for example Any Keyword
    clipboard_edabb8c9a6d4a32909915e25b7250228c.png
  4. Select File > Save All
  5. Select F1 New , give the file a name then F3 Save > F9 Select
    clipboard_e84d72ff165c90f00d43908ea9a2e756b.png
  6. A notification will display the number of items in the file
    clipboard_ea407b2ebfce007dff28b0677550a9041.png
  7. Close the table
  8. Catalogue screen will appear > Select File > Display file
    clipboard_efc1c43345925391bf20d3aba5da92ec6.png
    clipboard_ed3aba15ec871e04098b8201b095f9686.png
  9. Highlight this new cat file you have created
  10. Select F9Select
  11. A table appears of all these records; highlight all the files by selecting the top record, holding down the shift key and selecting the last record.
    clipboard_ef354d024162626ade7dc13de8c88a4c9.png
  12. Then select XReferences > Authorities
    clipboard_e181b0c43b99f42640c8985c958652e8f.png
  13. Select Table > SequencebyTag
  14. Scroll down and highlight the 856 marc tags you wish to save into this file
    clipboard_e7786a1900802914f388afaf866b1f34b.png
  15. Select File > Select SaveMarked
    clipboard_ee94ae4dc10932327e773b8b824c9ab28.png
  16. Select F1New > Type in a description for this file > Select F9Select
    clipboard_e0cc50c19cfeebba23c7c997cc59277cc.png