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Insert all unused catalogues into a saved file

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Learn how to insert all unused catalogues into a saved file and how to delete them in Amlib.

This maintenance task inserts all the Catalogue records that have no related Stockitem, Periodical or Order records into a Saved File.

This enables the Catalogue records to be viewed before deleting. Further processing can be done using the Delete all Unused Catalogues that are in a Saved File if required.

  1. Choose the Maintenance Task: Insert all Unused Catalogs into a Saved File
  2. Only consider catalogue records created before: Enter the date to which this process will apply (defaults to a year ago): enter today’s date if the insertion is to apply to all Catalogue records
  3. Leave For cat ref insertion enter tag number here field blank
  4. Click the Options... button – the Catalogue Saved Query Results screen will display:
  5. Highlight a file (or click F1 New to create a new file, enter the Details description and click the F3 Save button) and click the F9 Select button
  6. Click the F3 Start button to begin the process – a Unused Insert into File prompt will display:
  7. Once the process is completed a prompt will display how many catalogue records were inserted into the Saved File: A total of XXXX Catalogs have been inserted into the Saved File.
  8. Click the OK button

Delete all unused Catalogues that are in a Saved File

Delete the Catalogue records that are not referenced by a Stockitem, Order or Periodical record from a selected File.

When catalogues are deleted, all the Non-Authorities are automatically deleted.

These Authorities will be deleted based on the Level set in Main > Supervisor > Installation – Catalogue tab – Catalogue deletion level (1-4) (1=least severe, …, 4=most severe) parameter.

  1. Choose the Maintenance Task: Delete Unused Catalogs that are in a Saved File
  2. Only consider catalogue records created before: Enter the date to which this process will apply (defaults to a year ago): enter today’s date if the deletion is to apply to all Catalogue records
  3. Leave For cat ref insertion enter tag number here field blank
  4. Click the Options... button – the Catalogue Saved Query Results screen will display:
  5. The Catalogue Saved Query Results box will display, from which the Saved File created during the Insert all Unused Catalogs into a Saved File maintenance task can be selected by highlighting the Saved File and clicking the F9 Select button
  6. Click the F3 Start button – a prompt with the following message will display: Are you sure you want to Mass Delete all the Catalogs that are not reference by a Stockitem, Order or Periodical AND that are in the Selected File?
  7. Click the Yes button to begin the deletion process – once the process is completed a prompt will display how many catalogue records were deleted: A total of XXXX Catalogs have been deleted.
  8. Click the OK button