Include price and volume fields with MARC import

Learn how to include price and volume fields with MARC import in Amlib.

It is possible to populate the volume and price fields in the Stockitem during the Marc Import process.

In Amlib navigate to Main > Authorities > Authorities
Select Application > MarcItemDefs
Click on the Import Items tab
In the Description column, locate the Price field
In the Tag No column nominate the Marc tag from the incoming records which contains price. In the Subfield column type the subfield that contains the price. It is important that this tag is defined in Amlib (outlined in Appendix A - Checking the Marc Tags in Amlib). If you are not sure which tag the Price or Volume is contained in, see Appendix B - Price and Volume tags
In the Tag No column nominate the Marc tag from the incoming records which contains volume. In the Subfield column type the subfield that contains the volume
If you are importing Barcode information, also ensure that this tag is set up in the same way, otherwise the system will generate a barcode
Once you have entered the correct Marc tags from the incoming Marc file into the Price and Volume fields, then F3 Update
Log out of the Authority module
Import your Marc file as usual

Check the Marc Tags in Amlib

In Amlib navigate to Main > Authorities > MarcTags
Locate the incoming item tag- for example 945. If the tag does not exist, select F1 New to create the tag
Highlight the tag and select F7 SubF
Ensure that the correct subfields are entered, particularly price and volume as otherwise they will not import

In Amlib navigate to Main > Authorities > MarcTakeUp
Begin the MarcTakeUp
On the Marc Import Screen ensure the Open and Update option is NOT ticked and select OK
Continue the Marc Take Up as usual, pausing on the Update screen. On this screen you can see which tags and subfields price and volume (and if imported, the barcode) are in