Release Date: August 24, 2023
This release of WorldShare Record Manager provides four new features and enhancements. These features will help you manage more complex workflows, including:
Many of these enhancements are the direct result of your feedback.
The FAST (Faceted Application of Subject Terminology) authority file has been added to the list of available authority files and can be searched to copy authority data into bibliographic records, link headings and for exporting.
Two new scopes have been added to the dropdown for authority files:
Select an index, enter in your search terms, and submit the search or browse. Results display in a results list.
You can now print, edit, export, and save FAST records to the Saved – In Progress File.
You can apply a FAST heading to a bibliographic record by clicking Copy Authority Data when viewing the authority record and then inserting it by clicking Apply Authority Data in the Edit menu of the bibliographic record. You can also enter FAST headings manually in the bibliographic record and then:
Note:
FAST authority headings can be applied and controlled in bibliographic records.
The conditions for controlling an authority record to FAST are:
For applying and controlling FAST authority headings in bibliographic records put the cursor in of the fields mentioned above, then right-click and choose Apply Authority Data in the context menu.
Authority headings can also be added manually to bibliographic records and be controlled by clicking Controlled Heading > Add in the Edit menu or the right-click context menu.
As mentioned above text-controlling is currently not supported for the FAST authority file. The below example shows that trying to single-control a heading without a $0 subfield will not find a match.
You can still use the FAST auto-suggest functionality in the bibliographic text-view editor. Select FAST as the type of subject and start typing, the auto-suggest will then show you the appropriate list of subjects to select from. This hasn't changed with this release.
Selecting a subject from the suggestion list automatically controls the heading. Clicking on the link will now open the FAST authority record in the pop-up window. Previously this link used to open a new browser tab and link to https://id.worldcat.org/fast/.
You can now either edit the FAST authority record, copy the authority data in order to apply it to a bibliographic record or send it to an export list or local system.
The dropdown list for Default Classification Scheme under User Preferences / Working with Records / Bibliographic Records has now a new option "None of the following" that you can select in the case that your institution doesn't want to use any of the other classification schemes in the list, e.g. because you use local classification scheme.
If you've selected "None of the following " as your default for the Default Classification Scheme no call number will be pre-populated in these scenarios:
A new input method behavior option has been added to User Preferences under Working with Records. Once the input method behavior checkbox is selected in User Preferences, the default arrow key behavior will be disabled to allow language input editors to be able to control the keys when editing records.
An example of a language input editor is a language keyboard such as Bopomofo.
A new column "Date Exported" has been added to individual export lists. It shows the date when a record was exported. The date reflects the institution's time zone.
To help you become familiar with the new features, the following pre-recorded video is available: Record Manager Release Overview Session, 24 August 2023. It's also available in the Community Center.
WorldCat Validation release notes provide current OCLC-MARC updates; changes to tagging conventions and coding practices for Bibliographic, Authority, and Holdings records; and new MARC codes.
Join OCLC Metadata Quality staff to discuss WorldCat quality issues and cataloging questions. Visit AskQC for information about upcoming office hours, previous office hour recordings, and supporting materials.
Support information for this product and related products can be found at: