WorldShare Record Manager release notes, May 2020

New LHR scripts

You can now add or delete any field or subfield as well as replace any subfield in Local Holdings Records (LHR).

The new LHR scripts are:

• Add LHR Field
• Add LHR Subfield
• Delete LHR Field
• Delete LHR Subfield
• Replace String in any LHR Subfield

New LBD scripts

You can now add or delete any field or subfield as well as replace any subfield in Local Bibliographic Data records (LBD).

The new LBD scripts are:

• Add LBD Field
• Add LBD Subfield
• Delete LBD Field
• Delete LBD Subfield
• Replace String in any LBD Subfield

Field highlighting

When applying constant data in the LHR record editor the fields that are populated by a constant data application are highlighted in light blue for better visibility. Previously there was no indication as to which fields were applied through the constant data record.

User Preference for LHRs

A new User Preference setting "Fields for New Constant Data Records" is available under the LHRs tab under Working with Records. This setting will allow you to specify which LHR field ranges you want copied to a new constant data record from an existing LHR or LHR constant data record.

Expand the Hide Fields link and select the field ranges you wish to copy over.

Additional label formats 

Four new label formats have been added for you to select within label templates that consist of spine and processing labels. The new label formats can be customized to include different data content on each label in the set. Previously these label formats were only available for label printing using the OCLC Label Program.

These new label formats include: 

• SLB (label set using one spine and one processing label)
  
• SL4 (label set using one spine and two processing labels)
  
• SL6 (label set using two spine and two processing labels)
  
  
• Custom Label Set (label set using up to four labels), example with 2 spine labels and 2 processing labels
  

Text wrapping 

Text wrapping will now occur automatically on labels when the line of text is longer than the width of the label for all content types except the Data content type. When using content types that will supply longer strings of data such as Author or Title on your labels, you will no longer need to manually edit the line of text on the label to force the data to the next line. If you do not like how the data wraps, you can still edit manually using the Label Editor. 

Label Editor display update

When working in the Label Editor you will now see the Preview Label box and the Edit Label Text box in reverse order. This update was made to accommodate the display for the new label formats and will also impact the display when using the existing label formats (A12360, L7651, SP1, and Custom Label).

You can continue to edit the label in the Edit Label Text box or in the Content table. All changes will be reflected immediately in the Preview Label Set box.

Example of Label Editor display for SLB (label set using one spine and one processing label) format:

Example of Label Editor display for SP1 (single spine label size) format:

Updates for A12360, L7651, and SP1 label settings (Released May 16, 2020)

When you add a new label template you will see updates to the label settings for the A12360, L7651, and SP1 label formats that allow for greater flexibility in customizing templates for your specific label printing needs. You will now be able to modify the label settings height and width when previously the height and width sizes under label settings were disabled and you were required to use the Custom Label format if you wanted to enter your own label sizes.

These changes will not impact previously configured label template settings, but you will see in your existing templates that you can now adjust the label height and width when it was grayed out prior to this release. 

Label Editor edit icon improvement (Released May 16, 2020)

You will now be able to clearly see which label you have performed edits on in the Label Editor when working with multiple labels on a label print list. Previously, the page displayed an orange edit icon indicating that you had made edits to all of the labels on the list rather than on labels that were actually edited.

New default selections in label setup table for label templates (Released May 16, 2020)

The default selections in the drop-down for Content and Font have been updated in the label setup table for label templates. The default selections were updated from previous settings to encourage customization of the table for your labels. More information about the label content types can be found on the About label templates page.

These changes will not impact previously configured label templates. 

Guided Entry for authority records

The new authority template offers a guided entry workflow to expand and collapse the required fields. If fields are collapsed you will see a hint text in the input field that describes what this field is about.

Expanding a field by clicking the arrow shows the most relevant subfields. Others can be added by using the Plus icon on the right (the Minus icon deletes a row).

Add the record to the authority file by clicking the "Add Record to Authority File" option under the Record menu.

Note: As said above you can currently only derive personal names from a 100 field. However, the "Derive Authority Record" option under the Record menu is active for all 1xx, 6xx, 7xx and 8xx fields as the missing functionality for records other than personal names will be added in a future release. For now, you will see an error message telling you that the record type is currently not yet supported.

Ability to sort LHR result lists

When searching your Local Holdings Records, the search results display is sorted by OCLC Number. You can now change the sort order of that result list by clicking the up/down arrows in the respective sortable columns. Previously this sort order could not be changed.

Display of $0 subfield for uncontrolled authority headings

After uncontrolling a controlled authority heading, the $0 subfield that contains the ID of the heading is now displayed. Previously the $0 subfield was not displayed after removing a controlled link.

Example: the $0 displays as a mouse-over for a controlled heading

After removing the controlled link, the $0 displays in the 100 field

Derive LHR

When deriving an LHR from a bibliographic record, the 020 and 5xx fields are no longer transferred into the LHR. Previously all 020 and 5xx fields were moved into the LHR and had to be removed manually.