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WorldShare Record Manager release notes, July 2020

 

Release Date: July 25, 2020

Introduction

This release of WorldShare Record Manager provides one new feature in addition to numerous bug fixes. This feature will help you manage more complex workflows, including:

  • My Labels was migrated to a new database which will provide performance improvements. Due to this migration, label printing users that are using the system generated "Default Label Print List" will likely need to create a new label print list to set as the default label print list. 
  • Label printing users using My Labels will now see that the label editor within a label print list has been updated to include an automatic save feature when editing labels. Previously when edits were made to labels in the label editor, a save button would need to be clicked before the edits were retained. 
  • Bug fixes:
    • When using "Add Equivalent Subject Headings" from the Record menu in an existing bibliographic record, the edit icon did not display on the tab.
    • Cursor does not appear in search term box with one click in Advanced Search for Google Chrome.
    • Invalid LCCN structure in the 010 field error.

Many of these enhancements are the direct result of your feedback.

Recommended actions

For this release, we recommend that you review the following checklist and complete the relevant tasks so that you can adjust your policies and workflows and train your staff. This checklist identifies updates that we have determined as significant for most institutions. We encourage you to review all of the items in the release notes to determine whether there are other items that might require additional action or follow up by your institution.

Administrative actions

These items require immediate action or decisions.

Action
If a label printing user is currently using the "Default Label Print List" and have labels on the list, we highly recommend you complete printing the labels on the list prior to the release and you create a new label print list to use as your default list.

All label printing users will need to reselect their default label print list following this release. As part of this release, My Labels was migrated to a new database which will provide performance improvements. With this migration, the default label print list will not be retained and will need to be reselected. 

New features and enhancements

My Labels

Database migration

My Labels was migrated to a new database which will provide performance improvements. Due to this migration, label printing users that are using the system generated "Default Label Print List" will likely need to create a new label print list to set as the default label print list. If a user has been using the legacy system generated label print list named "Default Label Print List" the list was unable to be migrated successfully because it was not associated with a user account.

If a label printing user is currently using the "Default Label Print List" and have labels on the list, we highly recommend you complete printing the labels on the list prior to the release and you create a new label print list to use as your default list.

All label printing users might also find that they need to reselect a label print list as a default following the release. 

Automatic save in Label Editor when editing labels

Label printing users will now see that the label editor within a label print list has been updated to include an automatic save feature when editing labels. Previously when edits were made to labels in the label editor, a save button would need to be clicked before the edits were retained. 

Now, as edits are made to labels, the changes are saved automatically when you navigate to another label using the pagination arrows OR when you click the 'Go Back' link to return to the label print list.

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Clicking 'Reset Label' will update the label to its previously edited condition. Once the label has been saved, the 'Reset Label' button will become disabled. 

Bug fixes

When using "Add Equivalent Subject Headings" from the Record menu in an existing bibliographic record, the edit icon did not display on the tab

When you have an existing bibliographic record open and select Record > Add Equivalent Subject Headings, if subject heading fields are added to the bibliographic record, the edit icon was not appearing on the tab to show the record was edited. This has been updated and the edit icon now displays correctly.

Cursor does not appear in search term box with one click in Advanced Search for Google Chrome

When you are in Advanced Search and click in the "Enter search term(s) text box, your cursor does not appear until you click a second time when using the Google Chrome browser. This has been fixed and you will no longer need to click twice in Advanced Search when using Google Chrome.

Invalid LCCN structure in the 010 field error

A validation error was appearing when updating some authority records for an invalid LCCN structure in the 010 field. This error was caused by an extra space being added to the end of the 010 field unintentionally. This issue has been fixed and no extra space will be added to the 010 field to cause the validation error.

Important links

WorldCat Validation release notes 

WorldCat Validation release notes provide current OCLC-MARC updates; changes to tagging conventions and coding practices for Bibliographic, Authority, and Holdings records; and new MARC codes. 

​​​​​Virtual AskQC office hours

Join OCLC Metadata Quality staff to discuss WorldCat quality issues and cataloging questions. Visit AskQC for information about upcoming office hours, previous office hour recordings, and supporting materials.

Support website(s)

Support information for this product and related products can be found at: