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OCLC Support

Create a constant data record

Discover how to create a bibliographic constant data record in WorldShare Record Manager.
  1. In the left navigation, click Toolbox.
  2. Select the Constant Data tab.
  3. Click New.
  4. Select a template (AACR2 or RDA), a material format (Book, Computer File, Continuing Resource, Map, Mixed Material, Score, Sound Recording, or Visual Material), and then click OK.
  5. Update the bibliographic constant data record with the new information.
     Note: Remove any empty fields and/or subfields you do not want added to a record in the MARC 21 editor before you save your constant data record. Empty fields and subfields are retained after saving as some institutions may want to use them as a prompt to add new data in a record.
  6. Click Save.
  7. In the Save Constant Data Record dialog, enter:
    • Name - Enter the name of the new constant data record.
    • My Status - Enter the status of the constant data record. Use this information to help you retrieve constant data records.
    • Make Default - Select if you want this constant data record to be your default bibliographic constant data record.
  8. Click Save.