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Create WorldCat bibliographic records


You can create a WorldCat bibliographic record in MARC 21 using a material type template based on Anglo-American Cataloging Rules (AACR2) or Resource Description and Access (RDA). 

Prepopulated defaults and values

When creating a record with a material type template, the system prepopulates these defaults in the new record:

  • Field 040 — subfields a and c containing your institution symbol and a blank subfield b
  • MARC fixed fields — defaults to values appropriate to the type of record.

Depending on your cataloging profile, the system also prepopulates these variable fields with default values:

  • Call number field— 055, 070, 080, 086, 090, 092 or 096.
  • Field 049 — default holding library code.

Watch a video

Original cataloging (5:30)

This video covers the mechanics of using WorldShare Record Manager to add original bibliographic records to WorldCat, including deriving a new record from an existing record, and creating a record from a blank MARC workform.


Create a WorldCat bibliographic record in MARC 21 with a material type template

  1. In the left navigation, click Create Record.
  2. Verify that the Data Type, Record Editor, and Format defaults are correct. If not, select the applicable option(s).
     Note: Data Type, Record Editor, and Format defaults are set in User Preferences > Working with records.
  3. From the Material Type drop-down list, select a material type.
    • Book
    • Computer file
    • Continuing resources
    • Map
    • Mixed material
    • Score
    • Sound recording
    • Visual material
  4. Click Create.
  5. Update the bibliographic record with your institution's information.
  6. From the Save drop-down menu, select one of the following:
    • Add Record to WorldCat - Adds the record to WorldCat
    • Add Record and Set WorldCat Holding - Adds the record to WorldCat and sets a WorldCat holding by adding your library's OCLC institution symbol to the record
    A confirmation message will appear with the OCLC control number once the record has been added to WorldCat.
  7. If there are any errors in the record, an error message will appear. Correct the errors and repeat step 6.

Change the material type for a WorldCat bibliographic record in MARC 21

  1. From the Record Manager interface, search for the existing record.
  2. Click Edit.
  3. From the Record drop-down menu, select a new material type from the Change Material Type flyout menu.
  4. From the Save drop-down menu, select Replace WorldCat Record.