How do I issue a delete record in Collection Manager?

Symptom

• I need a delete record issued from Collection Manager to upload into my ILS in order to remove that title from my ILS.

Applies to

• WorldShare Collection Manager 

RESOLUTION

To trigger a delete record, you have three options within WorldShare Collection Manager:

1. If the title is selected by your library in a collection, deselect it.
   This will output a record for you to download and process into your local system.
2. If the title is not selected by your library in a collection, select it.
   Let the system output the record, but do not process that record into your local system. 
   After that record is output, deselect the title.
   Deselecting that title will output the record through Collection Manager for you to download and process.
3. Create a custom collection, add any titles that you want to delete, and then have it output the records you added.
   Do not process them into your local system.
   After those records are output, delete the collection. Deleting the collection will cause a delete record to be output for each title in the collection.

Note: Records will only be issued for titles within collections that have OCLC Numbers. All types of records - Deletes, New, Merges, Updates - require the record to have an OCLC Number listed.

Additional information

When you start to process, process in date order, if you have files for more than one day to process.  Start with the oldest date first.

Process your files in this order:  Deletes, New, Merges, Updates.  If we do not have a file for a particular type, you won't see it listed (ie. If there aren't any merge records, you won't see a merge file).

Remember when downloading files from OCLC for processing, files are only available for 90 days and when they are gone, we cannot get them back.

We zip files within a few days of posting them for downloading. You'll need to unzip the files before processing.  If you download the files as soon as we post them, even if you can't immediately process, they won't be zipped. If the files are zipped, you'll need to unzip them before processing and you may want to use a free utility such as 7Zip.

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