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OCLC Support

Approval and denial goals for cooperative changes

Cooperatively managed collections have a goal number of approvals or denials that are required to determine if data changes will continue through the loading process. See what these goals are and how to track their status.

Approval and denial goals

Each collection has a goal number of approvals or denials required to for the data changes to continue through the loading process. The goal number is based upon the total number of libraries that have selected the collection with a maximum of 10.

  • If a collection’s Approval goal is met, the data changes will proceed through the normal knowledge base data loading process, and all libraries that have the collection selected will get the data updates
  • If a collection’s Denial goal is met, no data changes will be loaded to the global collection, and libraries with the collection selected will not get the data updates

Any cooperatively contributed set of changes for a collection that have not met Approval or Denial goals within 5 calendar days will proceed as though changes were approved. The knowledge base data loading process will continue and all libraries that have the collection selected will get the data updates.

OCLC will pay close attention and we may adjust the goals described here to maximize participation while minimizing delays in the loading process.

Follow the progress of the collection

You can see the progress of cooperatively managed collections by visiting the Activity History in Collection Manager and filtering to KB Data Update. Alternatively, expand the History accordion within the knowledge base collection and view the activity for that specific collection.

After you submit a decision for a cooperatively managed collection, follow the progress by viewing the Status for the collection.

KB Data Update

KB Data Updates can have one of four statuses:

Status Definition
Awaiting Decision

Neither the Approval nor the Denial Goal has been met, decisions are still being made, and no action has been taken on the data changes.

Each library is only allowed to make one decision per collection per update. After you make a decision for a collection, you will see the Awaiting Decision status.

You cannot approve or deny your own changes. If you submitted the changes, you will see the Awaiting decision status.

Awaiting processing The Approval Goal has been met, and the data changes are being processed and loaded to the global knowledge base. The Awaiting Decision message is replaced by an Approved icon and a message.
Completed The Approval Goal was met, and the data changes have completed loading to the global knowledge base and are available to everyone.
Denied The Denial Goal was met, and the data changes were discarded and no changes were made to the global knowledge base. The Awaiting Decision status is replaced by a Denied icon and a message.

Send OCLC your feedback

We encourage you to discuss the features and functions of the knowledge base cooperative data management:

  • In the OCLC Community Center. If you have feedback or question for OCLC, post your comments in the Collection Manager discussion forum (sign in required), or
  • Send your comments to OCLC Support. We welcome any suggestions for improving or enhancing cooperative features for greater utility by our community in future releases