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OCLC Support

Upload files in My Files

Upload a file

You can upload your files using My Files, which is located under the Metadata module in the WorldShare interface. You also have SFTP options.

 Note: 

  • When uploading using My Files, please note that there is a one (1) gigabyte file size limit. If you have files to upload that exceed the 1 GB size limit, please upload using SFTP.
  • Uploaded files are retained in the WorldShare interface indefinitely. To verify that your files have been processed, click Downloads and search for the collection ID and date the file was uploaded in the File Name column.

My Files Uploads

  1. Navigate to Metadata > My Files.
  2. Click Uploads.
  3. Click Choose File to locate the file you wish to upload. See File naming conventions for more information.
  4. Select your file and click Open. The file name replaces "No file chosen" in the Upload File field.
  5. Select the File Type.
    • Data sync bibliographic
    • Data sync LHR
  6. Click Upload. A confirmation message appears when the file has successfully uploaded. If a file was unable to upload, an error message will appear.

Watch a video

WorldCat data sync collections: Upload files for processing (4:38)

This video reviews how to upload files for processing through data sync collections.

File naming conventions

Each file name must be unique and must include:

  • 7-digit data sync collection ID - Include as the first element of the file name, immediately followed by a period. This ensures that the file will be processed under the correct data sync collection.
     Note: If no collection ID or an invalid collection ID is present, the file will be processed according to the parameters in your institution's default data sync collection. This could cause unintended results or processing delays.
  • OCLC institution symbol - Include as the second element of the file name, separated from the collection ID by a period.

General rules

Include

  • A period should be used to separate distinct elements within a file name.
  • A valid 7-digit data sync collection ID must be included at the beginning of the file name and must be immediately followed by a period.
  • The OCLC institution symbol for which the file should be processed must be included as the second element of the file name and must be preceded and followed by a period.
  • Alphanumeric characters are allowed. Letters can be both upper and lower case.
    • MARC data files (Bib or LHR) should have the filename extension .mrc.
    • Non-MARC data files should have the filename extension .csv, or .txt.
  • Control characters @, $, and # will be converted as follows:
    • @ will be replaced with _64
    • $ will be replaced with _36
    • # will be replaced with _35

Do not include

  • Periods, dashes, and/or underscores at the beginning of the file name
  • Spaces and other non-alphanumeric characters

Watch a video

WorldCat data sync collections: Name files to upload (3:50)

This video reviews how to name files to upload for data sync processing.

 

Find information about record processing

See Understand record processing.