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Search for data sync collections

 

Find out how to search for and filter data sync collections in WorldShare Collection Manager.

About

Follow these instructions to search Collection Manager for:

  • Data sync collections that you have already created

See Search for collections in Collection Manager for instructions to search for knowledge base, query, and cataloging partner collections.

Search for a data sync collections

  1. Navigate to the WorldShare interface > Metadata tab > Collection Manager.
  2. Select Data Sync Collection from the drop-down list.
  3. In the Search Term(s) field, enter the collection name or leave the field empty.
  4. Click Search.

    Collection Manager data sync collection search

Tips for using the search field

Leave the search box empty to return all collections
If you plan to filter your search results by collection type, record status delivery type, or by some other characteristic, first perform a search by leaving the search box empty.

Filter for data sync collections

After you perform a search for a data sync collection, you can filter your search results to find exactly what you want.

  1. Select a search scope from the Filter by drop-down list.

    Depending on your selection, you will need to do one of the following:

    • Collection Name - In the search field, enter a collection name.
    • Collection ID - In the search field, enter a collection ID.
    • Collection Type - From the second drop-down list, select a collection type.
    • Collection Status - From the second drop-down list, select a collection status.
      • Saved In Progress (default) - Collection has been created but not yet submitted
      • Submitted - Collection has been submitted for processing of files
      • Being Reviewed - Collection has been received and is being reviewed
      • Awaiting Information from Institution - Collection has been received and is awaiting further information or corrections from the submitting institution
      • Accepted - Collection has passed review and file processing begins
         Note: Once your initial collection has been accepted, this status remains for all subsequent file submissions.
      • Collection in Queue - Collection has been received and is awaiting assignment to a database specialist
    • Data Type - From the second drop-down list, select a data type.
    • Translation Table Status - From the second drop-down list, select a translation table status.
  1. (Optional) If you want to add another filter to your search, click the add button (Add button). Select a Boolean operator and an additional filter.

    Collection Manager data sync add additional filters

    Note: You can remove additional filter(s) by clicking the delete button (Delete button).

  2. Click Filter.

Watch a video

Search for WorldCat data sync collections (4:44)

This video explains how to search for WorldCat data sync collections within WorldShare Collection Manager.

 

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