MARC processing for Shared Print uses data sync in WorldShare Collection Manager to register your Shared Print retention commitments. The MARC registration process loads and replaces your local holdings records (LHRs) with the MARC data you submit. This option can also be used for editing or deleting records.
You should select this option if you:
Note: Find instructions on how to create a Collection Manager account if you do not already have one.
Note: The first time you click Save, a Collection ID is generated. The Collection ID is a unique 7-digit number assigned to your data sync collection that is used as the first element in the file name when sending files to OCLC for processing.
Note: When selecting multiple locations, use the Add button () to create additional rows.
The information entered in the Contact Information accordion is required so that OCLC staff can contact you with questions about your collection.
You must enter one contact before submitting your profile. If your data will be submitted by a third party agent/group coordinator, you can enter their information as a second contact.
Click Submit Collection at the top of the screen.
Before submitting your data, review the following data requirements:
Each file name must be unique and must adhere to the following naming convention:
<collectionID>.<OCLCsymbol>.sharedprint_<optionaltext>_<YYYYMMDD>.<optionalfile#>.mrc
Or
<collectionID>.<OCLCsymbol>.sharedprint_<optionaltext>_<YYYYMMDD>.<optionalfile#>.xml
MARC data files should have the filename extension that corresponds with the datatype, for example .mrc or .xml.
The "collectionID" is generated after you click Save Progress in Collection Manager for the first time. You can find the unique 7-digit Collection ID in the Properties accordion. Record this number as you will need it to rename your data file to the required naming convention. This will ensure that the data file you submit will match the collection information you created in Collection Manager.
If you need to upload more than one data file on the same day for the same profile (Collection ID), the file names must be made unique. One option is to utilize the <optionaltext> of the required naming convention.
Include
Do not include
An OCLC database specialist will review your Shared Print collection profile and data file once both have been submitted. If they have any questions, they will contact you. Once your profile has been approved and any questions have been answered, the database specialist will change your collection's status from "In Progress" to "Accepted".
You will know that your data file has been processed when you see reports in My Files or the OCLC Usage Statistics Portal.
This report displays record identifiers of Local Holdings records that OCLC was unable to load or loaded to WorldCat with validation errors.
Note: If your initial Shared Print upload file contains critical errors (i.e., Error Level 3), you will need to correct any errors in your data file. You can email support@oclc.org for assistance with this.
Output location: /metacoll/reports
Format of file name: metacoll.[symbol].datasync.[symbol_CollectionID_Unix Epoch timestamp].D[date processed].T[time processed].lhrdetailexcpt.1.mrc.txt
Example file name: metacoll.OCWMS.datasync.OCWMS_1015800_1471272054505.D20160817.T000000.lhrdetailexcpt.1.mrc.txt
Report item | Definition |
---|---|
Report Name | Name provided for the report. |
Institution Symbol | The three or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol. |
Collection ID | Identifier generated by the system and used by the Data Sync platform to uniquely identify a data sync collection. |
Data Sync File Name | The name of the file processed through the Data Sync platform. |
Date Completed | The date the file was processed through the Data Sync platform. |
Report item | Definition |
---|---|
Incoming OCLC Number | The OCLC number provided in the data sent for processing. |
Final OCLC Number | This is either the provisional OCLC number for the record added to WorldCat staging or the OCLC number for an item added to WorldCat. This is dependent on your Limit to Staging settings and the validation levels of items that appear on this report. |
Local System Number | The local system number provided in the data sent for processing. |
Data Sync Exception Description | Description of any errors found within the records which were added to WorldCat as a result of processing. |
Note: MARC records are only available if your collection profile included outputting MARC records.
Output location: /metacoll/reports
Format of file name: metacoll.[symbol].datasync.sharedprintlhr.[symbol_collectionID].D[YYYYMMDD].T[hhmmsssss].[file#].mrc
This report displays a summary of local holdings records that were matched to records in WorldCat.
Report item | Definition |
---|---|
Reporting Period | The date for the report. |
Institution | The institution for which data was processed. |
Symbol | The three or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol. |
Collection ID | Identifier generated by the system and used by the Data Sync platform to uniquely identify a data sync collection. |
Report item | Definition |
---|---|
File Name | The name of the file processed through the Data Sync platform. |
Date Completed | The date the file was processed through the Data Sync platform. |
LHR Input | The total number of records input to the local holdings record (LHR) process through the Data Sync platform. |
LHRs Added | The number of local holdings records (LHRs) added to WorldCat through the Data Sync platform. |
LHRs Deleted | The number of local holdings records (LHRs) deleted from WorldCat through the Data Sync platform. |
LHR Delete Requests Ignored | The number of local holdings record (LHR) delete requests that were received but resulted in no action taken through the Data Sync platform because a corresponding WorldCat LHR did not exist. |
LHRs Replaced | The number of local holdings records (LHRs) replaced in WorldCat through the Data Sync platform. |
LHRs Deselected | The number of local holdings records (LHRs) excluded from processing through the Data Sync platform. |
LHR Title Sets Affected | The number of local holdings record (LHR) title sets that were modified through the Data Sync platform. This value contains measures such as: LHR Summaries Added, LHR Summaries Replaced, and LHR Summaries Deleted. |
LHR Summaries Added | The number of local holdings record (LHR) title set summaries added to WorldCat through the Data Sync platform. |
LHR Summaries Replaced | The number of local holdings record (LHR) title set summaries replaced in WorldCat through the Data Sync platform. |
LHR Summaries Deleted | The number of local holdings record (LHR) title set summaries removed from WorldCat through the Data Sync platform. |
This report displays a summary of local holdings records that either could not be loaded or were loaded to WorldCat with validation errors.
Note: Reference Local Holdings Record Processing Exception Detail file for error details.
Report item | Definition |
---|---|
Reporting Period | The date for the report. |
Institution | The institution for which data was processed. |
Symbol | The three or five-character code assigned by OCLC to identify a member institution. This is often referred to as the OCLC symbol. |
Collection ID | Identifier generated by the system and used by the Data Sync platform to uniquely identify a data sync collection. |
Report item | Definition |
---|---|
File Name | The name of the file processed through the Data Sync platform. |
Date Completed | The date the file was processed through the Data Sync platform. |
LHR Exceptions | The number of local holdings record (LHR) exceptions produced through the Data Sync platform. This value includes all Critical, Severe, and Minor LHR Validation Errors. |
LHR Validation Error Critical | The number of local holdings records (LHRs) found to contain critical errors when processed through the Data Sync platform. Critical errors include: no OCLC control number; invalid OCLC control number; invalid OCLC institution symbol. |
LHR Validation Error Severe | The number of local holdings records (LHRs) found to contain severe errors when processed through the Data Sync platform. Severe errors include: invalid record status value; required field missing; required subfield missing; incorrectly linked fields; presence of more than one non-repeatable field; presence of more than one non-repeatable subfield; invalid characters. |
LHR Validation Error Minor | The number of local holdings records (LHRs) found to contain minor errors when processed through the Data Sync platform. Minor errors include: invalid indicator values; incorrect encoding level. |
See View Shared Print retention commitments to learn how to view your Shared Print retention commitments in FirstSearch, WorldCat Discovery, WorldShare Collection Manager, WorldShare Record Manager, and via the WorldCat Metadata API.