Local holdings institution summary
About institution summary
- Lists two or more local holdings records (LHRs) for an institution that are linked to a single bibliographic record.
- Presents detailed holdings data for each copy, extracted from field 863 in the local holdings record.
- The system displays an institution summary when you
- Click an LH link for an item in WorldCat search results. If your institution has more than one LHR linked to the record, the system displays an institution summary.
- Click a hyperlinked item number for an institution on a group summary. If the institution has more than one LHR linked to the record, the system displays an institution summary.
- Take the Display Local Holdings action from the View list on a bibliographic record and select Institution Holdings.
Institution summary screen content
Element | Description |
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Search results message |
Appears on the top line of the screen. Shows the local holdings search query that produced the institution summary. If your results are unexpected, you can use this feedback to verify that you entered the search correctly. |
Jump bar (Navigation tools, at top and bottom of the screen) |
View Group box and arrow buttons Appears only if you viewed the Institution Summary from a Group Summary. The box shows the entry number for the institution you are viewing.
The box shows the entry number of the first entry on the screen. Box is active when the screen is first displayed; press <Enter> to view the first entry.
Use to move through a multi-screen Institution Summary.
Click Bib Record to view the bibliographic record to which the listed institution has linked holdings records. |
Action/Sort list |
Lists the actions you can take from the Institution Summary screen. Open the list and select the action you want.
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Header |
Bibliographic information Title (245 a,b), OCLC control number (001), ISSN (022) or ISBN (020), Frequency (008, Freq), Dates (008, Date1, Date2) |
Summary | Shows summary holdings data from the Summary field of the first LHR for this institution. |
Record column |
Entry number for each institution listed in the Group Summary. Click the hyperlinked entry number to view holdings for an institution. When you click the entry number, the system displays either a local holdings record or (if the institution has more than one LHR) an Institution Summary. |
Location column | Holding library code for each location within the institution. |
Copy column | Copy number for the copy of the item held at each location (if available). |
Data column Shows holdings data from each LHR for the institutions |
Holdings data for each location, from field 863 in the local holdings record (LHR) for that location. Hover the mouse pointer over the data for one location to view all content of field 863 in the LHR, OCLC# of the bibliographic record, and holding library code. |
Move within institution summary screen
Move to | Procedure |
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Top or bottom of the Institution Summary screen | Press <PageDown> or <PageUp>. Or Click the down arrow or the up arrow (right end of the blue bar at the top and bottom of the list). |
Next or previous screen of Institution Summary |
Use the View List box and arrow buttons to move through a multi-screen Institution Summary.
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Bibliographic record to which the institution holdings are linked | Click the Bib Record button. |
Local holdings record (LHR) | Click the hyperlinked entry number for the location/copy. Or Type an entry number in the View Record box and press <Enter>. |
Move among local holdings screen
From | To | Procedure |
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Any local holdings screen | Associated bibliographic record | Click the Bib Record button. |
WorldCat search results | On the navigation bar, open the Search Options list and click Search Results. | |
Group Summary | Institution Summary or LHR | Click the entry number for an institution or type the number in the View Record box and press <Enter>. |
Institution Summary | Group Summary | Click the Group Summary button. Or On the navigation bar, open the Search Options list and click LH Group Summary. |
LHR | Click the entry number for the record or type the number in the View Record box and press <Enter>. | |
LHR | Institution Summary | Click the Inst Summary button. Or On the navigation bar, open the Search Options list and click LH Inst Summary. |
Group Summary | Click the Group Summary button. Or On the navigation bar, open the Search Options list and click LH Group Summary. |
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Bibliographic record | Institution Summary | Click the Inst Summary button. Or On the navigation bar, open the Search Options list and click LH Inst Summary. |
Group Summary | Click the Group Summary button. Or On the navigation bar, open the Search Options list and click LH Group Summary. |
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LHR |
Return to the Institution Summary or the Group Summary and select the LHR. If you do not hold the item, the text No holdings in [institution symbol] appears at the top of the record. To view local holdings for another institution, use Display Local Holdings. Display local holdings:
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Take actions on institution summary
You can take the following actions using the Action/Sort list on an Institution Summary screen.
Action | Procedure |
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Create a new local holdings record for your institution |
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Delete your institution's local holdings records from the bibliographic record |
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View a Group Summary for a different group |
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