This online course provides instruction on working with MARC bibliographic records in Connexion client, including using MARC field help, editing WorldCat records, updating WorldCat holdings, and exporting WorldCat records, as well as the mechanics for replacing and creating WorldCat records.
Additionally, OCLC strongly recommends viewing MARC Bibliographic Basics . This video provides a brief introduction to the MARC bibliographic format.
Note: This learner guide is designed to accompany the Connexion client 3 - Record editing and processing course.
Options available on the menu bar:
MARC field help provides links to OCLC Bibliographic Formats and Standards to find more information on MARC tags and subfields.
Enter diacritics following the letter to be modified (this is the Unicode standard)
Edit menu, then Enter Diacritics
Use Reformat to delete empty fields, sort the variable fields into numeric order.
Use Validate to check the quality of bibliographic records and to prevent records with errors from being added to or replaced in WorldCat.
Export moves the bibliographic record from Connexion client to a local destination. The local destination could be a file on your workstation or network drive, or the destination could be directly to your local system (ILS).
To export a record, click Action menu, then Export
Action | Keystroke shortcut |
---|---|
Move between OCLC number, fixed & variable fields | <F6> |
Move to next cell | <Tab> |
Move to previous cell | <Shift><Tab> |
Move to next subfield in variable fields | <Ctrl><S> |
Action | Keystroke shortcut |
---|---|
Delete entire field | <Alt><Del> |
Copy entire current field | <Alt><Insert> |
Undo edits in current cell | <Ctrl><Z> |
Cancel all edits in entire record (Caution!) | <Ctrl><Shift><Z> |
Delete from cursor to end of cell | <Ctrl><F7> |
Delete current word | <Alt><F7> |
Cut selected text | <Ctrl><X> |
Copy selected text | <Ctrl><C> |
Paste selected text | <Ctrl><V> |
Insert field below current field | <Enter> |
insert field above current field | <Shift><Enter> |
Move current field up | <Alt><Up Arrow> |
Move current field down | <Alt><Down Arrow> |
Insert delimiter | <Ctrl><D> |
Reformat record | <Ctrl><R> |
Validate record | <Shift><F5> |
Action | Keystroke shortcut |
---|---|
Update holdings | <F8> |
Delete holdings | <Shift><F8> |
Export record | <F5> |
1. ) Catalogers should search WorldCat before adding records to avoid introducing duplicate records, and if a record for a similar item exists, they may choose to derive a new record from it, rather than creating a new record from a blank workform.
2.) To access MARC field help while viewing a bibliographic record in Connexion client, click in the MARC field, then right-click, and select MARC Field Help. If the record does not contain the MARC field (e.g., a 246-Varying form of title), you will need to first add it (press <Enter> to add a field below your current and type in the tag). Then click in the field, right-click, and select MARC Field Help. The 2nd indicator for this 246 field should be 7 (Running title).
3.) Reformat does the following:
b. Puts just the 1xx through the 3xx fields in exact tag order.
d. Preserves the order of input for subject headings (6xx) and notes (5xx)
f. Moves subject headings and notes entered at the bottom of the record to the end of their respective tag groups
g. Deletes any unused (no data) field or subfields
4.) Validate does the following:
a. Checks validity of tags
c. Checks that the relationships between some fields are valid
d. Checks validity of indicators
f. Checks that non-repeatable fields appear only once
g. Checks the validity of subfield codes
5.) Bibliographic Formats and Standards (also known as BibFormats or BFaS)
6.) The process is: (1) Lock the record (optional), (2) Make appropriate edits, (3) Replace the record
7._ After withdrawing the older edition from your library, what should you do about the record for it in WorldCat?
a. Delete your holdings on the record for the edition you are withdrawing and search for a record for the new edition to add your holdings
8.) The two ways to create a new bibliographic record in Connexion client are: (1) from a work form and (2) deriving a new record from an existing record.
9.) False. Connexion client automatically supplies your OCLC symbol in the field 040, subfields ‡a and ‡c, based on your cataloging authorization (or offline cataloging setup).
We look forward to seeing you in the next class!