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Set import options for authority records

Discover how to set import options for authority records in Connexion client.

Import options for authority records include applying default constant data and selecting a character set.

Apply the default authority constant data record to import records

  1. In the Import Records dialog (File > Import Records), click Options.
  2. Apply default constant data.
    • In the Import Options dialog, under Constant Data, select the Apply Default Authority Constant Data check box to apply your default constant data to imported authority records.
      Or
    • Deselect the check box to import records without applying constant data. By default, the check box is not selected. Records are imported without applying constant data.
       Note: The name of your default authority constant data record is displayed under the Authority check box.

      If you select the option to apply default authority constant data:
      • If you import to the online save file, the client uses your default online constant data. If you import to the local save file, the client uses your default local constant data. The client shows the name of the appropriate default constant data below the check box.
      • If your default constant data is set to apply the fixed field or both fixed field and variable fields, the fixed field is applied as is, even when the format of the constant data record is different. You do not get a prompt to change the format when you import records, as you do when you apply constant data to a single record.
      • If you also have bibliographic records in the import file, you can select the Apply Default Bibliographic Constant Data check box to apply the default bibliographic constant data record.
    • Click OK or press <Enter> to save your settings, or click Cancel to cancel changes. You are returned to the Import Records dialog.

 Note: For imported bibliographic records only, you can also assign a My Status. 

Select a character set for imported authority records

  1. In the Import Records dialog (File > Import Records), click Record Characteristics.
  2. In the Record Characteristics window, under Authority Records, select one of the following from the Character Sets list:
    • MARC-8 (default)
    • UTF-8 Unicode
       Note:
      • The only available record standard for imported authority records is MARC 21.
      • Follow the same procedure in this window to select the option of importing bibliographic records.
  3. Click Reset to reset the selection to the default.
  4. Click OK or press <Enter> to save your settings, or click Cancel to cancel changes. You are returned to the Import Records dialog.

 Note:

  • Select MARC-8 or Unicode format for importing based on the format of the data in your import file.
  • See Unicode documentation from the Library of Congress for more details.