Reformating authority records

The Connexion client displays records in one view only: MARC template.

Use the Reformat command (Edit menu) as you edit online or local records to automatically re-sort the variable fields in correct numeric order and correct minor errors. Reformat records as a separate step (Edit > Reformat) while logged on or offline, or let the system reformat the record automatically when you take a final action interactively or batch process final actions.

No minimum authorization level is required to reformat records. Reformat the following types of records:

• WorldCat
• Bibliographic save file (online or local)
• Bibliographic constant data (online or local)
• Library of Congress (LC) authority file records
• Authority save file (online or local)
• Authority constant data (online or local)

 Note: Reformatting does not reset the automatic logoff timer when you are logged on, since the function is performed locally within the client and not by the online system.

Navigate to Edit > Reformat, or click the Reformat button (), or press <Ctrl><R>. After reformatting, the client retains the symbol to mark the fields you edited. The  symbol is retained until you take a final action or do a Control All Headings function on a record.

Whether you reformat records as a separate step (Edit > Reformat) or let the system reformat records automatically when you take final actions, Connexion makes the following minor corrections:

• For bibliographic and authority records:
  • The pipe character ( | ) in URLs is automatically converted to code %7C, since it is not part of the set of ALA diacritics and special characters that are valid in the client.
  • If you enter subfield codes in uppercase, Connexion changes them to lowercase.
• For bibliographic records only:
  • If you enter fixed field values in the wrong case, upper- vs. lowercase, Connexion changes them to the correct case.
  • If the last character (check digit) in the ISBN or ISSN is a lowercase x, Connexion changes it to uppercase.
  • If you enter dlc in lowercase in field 040 $a, Connexion changes to uppercase DLC.
  • If field 260 $c contains a date and fixed field element Date1 is blank, Connexion adds the date to Date1.
  • Connexion deletes leading blanks or blanks between values in fixed field elements. Trailing blanks remain.
• Non-ALA character in URLs

To retain the vertical bar or pipe in URLs, the character is automatically converted to the hex value of %7C, since it is not part of the set of ALA diacritics and special characters that are valid for use in the client.