Replace multiple files within a collection using the Project Client Find in Collection tab to locate and download items into your Project Client project. Then, use the Replace Multiple Items function to replace the items in the project spreadsheet. When you have finished working with items, they must be uploaded to the pending queue for approval to be added to the collection database.
Use Replace Multiple Items when you have more than a few files to be replaced within a collection. Use the Metadata Templates to add or replace metadata when the items are replaced in the project spreadsheet. Metadata from the original item is retained, but can be edited, unless it is within fields that are altered using the Metadata Templates, in which case the data will also be replaced.
Note: The replace operation does not support compound objects or archival files saved in volumes. Any archival files stored in volumes must be replaced manually.
Note: You cannot replace PDF compound objects using the Project Client. To replace a PDF compound object, you must delete the compound object from the collection and then import a new or revised multiple-page PDF file. Multiple-page PDF files are automatically converted to compound objects when PDF conversion is enabled.
Three examples below show how the Replace Multiple Items function can be used:
A selection of images within a collection may have been scanned at a low resolution. After creating new high resolution scans, use Replace Multiple Items to swap the low-quality scans with higher-quality images, while the metadata remains unchanged.
Items that contain only metadata may have been added to a collection to serve as placeholders. Use Replace Multiple Items to add digital files to these metadata records.
After images or items are replaced in your project, upload the items to the pending queue. The administrator must approve the items and build the text index to complete the process of adding the replacement files to a collection.
Example:
Project Client | Local Directory |
---|---|
Identifier metadata field contents: 101 102 103 104 105 522 |
Replacement file names: 101.jpg 102.jpg 103.mpg 104.gif 105.jpg |
The final item in the Project Client with 522 in the Identifier field would not be replaced during the replace operation because there is no corresponding root file name in the replacement files. In this way, file replacement can be restricted only to items with metadata mapped to the replacement files.
When you begin this procedure, the files that you wish to replace must be in the project spreadsheet on the Project tab. For more information, see Edit items in a collection.
Note: Do not open any of the items in separate, Item Editing tabs.
For information on approving and indexing items see Approve items and Build the text index.