Authorizations and cataloging capabilities

• Search OCLC authorities databases and display retrieved records, including WorldCat, LC names and subjects authority file, and LC names and subjects history file
• Export records
• Report errors in records
• Print
• Edit records and workforms locally
• Save records to local save file
• Search online save file
• Create records
• Use constant data
• Import records

• Search and display retrieved authority records from the LC names and subjects authority file and the LC names and subjects history file
• Export records
• Report errors in records
• Print

 Note: Authority history records are read-only. You can copy and paste from the records or print them. You cannot edit or export them.

Same actions as for Search plus the
following actions:

• Submit records for review
• Lock records
• Save records to online save file
• Delete records from online save file
• Validate records

Same actions as for Search plus the following
actions:

• Edit records and workforms locally
• Create records
• Use constant data
• Import records
• Submit records for review
• Lock records
• Save records to online save file
• Search online save file
• Delete records from online save file
• Validate records

 Note: Each library has a single online save file associated with its authorization, which you can access using either the client or the browser interface.

Same actions as for Limited plus the following actions:

• Replace name authority records in the OCLC authority file
• Add new name authority records to the OCLC authority file

 Note: 

• See more about the Program for Cooperative Cataloging (PCC), including NACO and CONSER, here.
• This table does not cover the CatExpress web-only interface for copy cataloging. CatExpress authorizations do not have different levels. Find more information about CatExpress here.

• A name authority record is the version of the record available to all who have access to Connexion. It does not include local data for any library.
• To edit and replace a name authority record, it must be locked in Connexion:
  • Connexion client version 2.63: With an authority or save file record open, click Action > Lock WorldCat Record.
    Or
    Connexion client version 3.0: With an authority or save file record open, click Action > Lock WorldCat Record.
    Or
    Let the system lock the record automatically when you replace it (you must have NACO authorization to replace authority records).
     Note: If another user has already locked the record or replaced it after you opened or saved it, your replace action fails and you get an error message.
  • Connexion browser: With a save file record open, click the Action list and then click Lock WorldCat Record.
• When you lock a record (or the client locks it automatically before replacing it), no other user can access the name authority record until you unlock or take an action on it (or until the record is processed through the distribution cycle).
• Other users can retrieve the record or edit it locally while the name authority record is locked.

• A locally edited record is a copy of the name authority record that you can modify for your particular library needs without affecting the name authority record.
• Any time you edit a record without locking it or replacing it (when it is auto-locked in the client), you are making local edits. The record is not locked in Connexion. Therefore, other users can retrieve it, edit it locally, or lock and edit the corresponding name authority record.
• You can edit a record locally regardless of whether another user has locked the name authority record.
• While editing a record locally, you can add, delete, or change the record content to meet your library's needs and then export the record to your local system.

Locally edited records

Search and higher

Any record in the OCLC authority file

Client: Any modifications for local use

Locally edited records

Limited and higher

Any record in the OCLC authority file

Any modifications for local use

Name authority records

NACO, National Enhance, and CONSER National