Create a circulation report for non-WMS libraries

Run a circulation report from your integrated library system (ILS) to produce either an XML (preferred) or a tab-delimited file. The file should include all items circulated within a given date range and can contain up to five years of data.

Element	Required	Definition	Example
OCLCSym	Y	OCLC institution symbol	LUU
OCLC	Y	OCLC accession number	44016390
ItemID	N	Local item ID Note: Unused. Leave the field blank.
OwnLoc*	N	Owning location of the circulated item Note: Unused. Leave the field blank.
ChOutDt	Y	Check-out date (mm/dd/yyyy format)	09/28/2004
ChInDt	N	Check-in date (mm/dd/yyyy format)	11/20/2004
*Location determined by 852 $b and $c in your local holdings records (LHR).

File	Template
XML file	XSD schema
Tab-delimited TXT file	TXT file

File name guidelines

The file name should include:

No spaces in the file name
The institution symbol of the library submitting the file (e.g., OCC)
A date stamp indicating when the file was submitted in “YYYY_MM_DD” format (e.g., 2012_06_29)
Do not use special characters in file names, such as ~!@#$%^&*()+=-/'"][{}|\

Methods of creating unique file names

You can combine these methods or use another.
Add the date and time to the file name: myfile.d20080521.t1256
Add a serial number to the end of the file: myfile1, myfile2

Multiple files

If you send more than one file per day, each file must have a unique name.
If you send multiple files with the same name in the same day, only the last one sent will be retained and processed.