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Bill Structure

Use this screen to set up bill structures.

  • Bill structures determine the amount of bills and how long fines and fees will be accrued.

View bill structures

Use the Bill Structures screen to view all your bill structures.

The following describes the fields on the Bill Structures screen:

  • Bill Structure Type:
    • Fixed Bill: Fixed bills contain a static bill amount.
    • Periodic Bill: Periodic bills increase by the amount you choose over the length of time you choose.
  • Last Modified: Date and time the policy was last modified.
  • Policy Name: Name of the policy. Click the Policy Name to edit the policy.

Create or edit a fixed bill

  1. On the Bill Structures screen, click Create New, or click the Policy Name you want to edit.
  2. Enter a policy name.
  3. Select a Bill Reason from the list.
  4. If you are creating a new bill, in the Bill Type list, click Fixed Bill.
  5. In the Amount field, enter an amount.
  6. Click Save.

Create or edit a periodic bill

  1. On the Bill Structures screen, click Create New, or click the Policy Name you want to edit.
  2. Enter a policy name.
  3. Select a Bill Reason from the list
  4. If you are creating a new bill, in the Bill Type list, click Periodic Bill.
  5. Use the Recurring Amounts Per Period table to set bill fines and fees. Columns are as follows:
    • Amount: Enter an amount.
    • Recurrence: Select how often the amount is accrued.
    • Duration: Enter the period of time the recurring amount will last.
      • Duration does not take into account any closed hours or days.
    • Add/Delete (rightmost column): The system reads the rows in the Recurring Amounts Per Period table from top to bottom until the Duration ends, or the Maximum amount is reached.
      • To add a row, click the Add button (Add button).
      • To delete a row, click the Remove button (Remove button).
      • To move a row up, click the up arrow (Up arrow).
      • To move a row down, click the down arrow (Down arrow).
  6. If you would like to charge no less than an amount, enter the amount in the Minimum amount field.
    • If you do not want the field to apply, click the No Limit check box.
  7. If you would like to charge no more than an amount, enter the amount in the Maximum amount field.
    • If you do not want the field to apply, click the No Limit check box.
  8. Click Save.

Copy bill structures

  1. Click the Policy Name you want to copy.
  2. In the top right corner, click Copy. The copied policy appears.
  3. Enter a policy name and edit any additional fields.
  4. Click Save.

Delete bill structures

Policies cannot be deleted if they are in use.

  1. Click the Policy Name you want to delete.
  2. In the top right corner, click Delete.
  3. On the Confirm window, click OK.

Related policies

Bill Structure depends upon:

Bill Structure is used on:

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