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ProQuest EDIFACT configuration

Discover how to configure WorldShare Acquisitions before using the EDIFACT email method to notify ProQuest of your order.

You must configure the following setting before using the EDIFACT email method to notify ProQuest of your order.

Step 1: Add vendor identifiers in Vendors

  1. On the left navigation, click Vendors.
  2. Search for ProQuest LLC (Formerly Coutts Information Services).
  3. In the vendor record, click the Contacts accordion. You first have to make the vendor contact active:
    1. Click the Inactive tab.
    2. Under Contact Name, select EDI Orders.
    3. Select the Active check box at the bottom of the accordion.
    4. EDI Orders now appears on the Active tab.
    5. Click Save.
  4. In the vendor record, click the Acquisitions Settings accordion.
  5. In the Specific Notification Settings fields, set the following:
    1. In the Action list, select Ordering.
    2. In the Contact list, select EDI Orders.
    3. In the Delivery Method list, select E-Mail (EDIFACT).
    4. Click Save.
  6. In the Edifact Notification Settings fields, select the following values:
    1. UNB Vendor Identifier: SAN (Standard Address Number)
    2. UNB Library Identifier: SAN (Standard Address Number)
    3. NAD Vendor Identifier: SAN (Standard Address Number)
    4. NAD Library Identifier: SAN (Standard Address Number)
  7. Click the Identifiers accordion.
  8. In the SAN field, enter 169541.

Step 2: Add library identifiers in OCLC Service Configuration

Since you selected SAN for your UNB Library Identifier and NAD Library Identifier, you must configure your library identifier in OCLC Service Configuration.

  1. Sign in to Service Configuration.
  2. On the left navigation, click WorldCat Registry > Identifiers.
  3. From the Identifier Type list, select SAN.
  4. Enter your Identifier in the text field.
  5. Click Add.
  6. Click Save.

Step 3: Send the order

  1. Create your order for ProQuest and add line items using your normal method.
  2. Select an ISBN or ISSN for each item on the order.
  3. Select the appropriate Account Number.
  4. Click Place Order.
  5. On the Place Order window, make sure the Notify Vendor about this order check box is selected.
  6. Click Continue.
  7. Click Place & Send Order.


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