Manage receiving serial issues

Discover the general workflows for receiving serial issues, editing receiving settings and unreceiving serial issues.

This page covers the general workflows for receiving a serial issue, editing receiving settings, and unreceiving a serial issue. For more information on receiving serial issues, see Receive > Serial issues.

Serial issue workflow

  1. Create (add) issue
    1. Created by any WMS Acquisitions library
  2. Start receiving
    1. Indicates you plan to start receiving
    2. Triggers claiming notices
  3. Set publication pattern
  4. Receive issue
    1. Received by any WMS Acquisitions library

Receive a serial issue

Before receiving

  1. You must have a copy (local holdings record) for the title to receive issues. You can add copies (local holdings records) on the Copies screen. See Create copy (local holdings record) for more information.
  2. The issue must appear on the Receive Issues tab. If it does not, it must be added. Add issues on the Manage Issues tab.

     Note: When you add issues using Manage Issues, this becomes global data. See Manage global issues for more information.

Receive issue

  1. Search for the serial in Discover Items in the left navigation.
  2. From the search results, click the serial's title.
  3. On the Issues screen, click the Receive Issues tab.
  4. Locate the issue you want to receive. In the issue's Action column, click Receive.
  5. The Receive Issues window appears, listing the library's shelf copies (local holdings records) for the title.
  6. On the Receive Issues window, there are two ways to receive an issue:
    1. Enter a barcode, which automatically receives the issue.
    2. Check the Received box without entering a barcode.
  7. Click Save.
    • The Copies Received column shows the copy has been received.
    • An issue is created for the copy (local holdings record), which appears on the Issues and Copies screens (under Holdings for Selected Copy).

Edit receiving settings

  1. Search for the serial in Discover Items in the left navigation.
  2. From the search results, click the serial's title.
  3. Click the Receive Issues tab.
  4. On the right side of the screen, above the Action column, click Edit receiving settings.  The Receiving Settings window appears.
  5. On the Receiving Settings window:
    1. Enter the number of copies you expect to receive.
    2. Choose the issue from which you expect to start receiving copies (any issue for which there are outstanding copies to be received). All issues after the one you chose will have the number you chose in step 1 in the Copies Received column (n of n).
  6. Click Save.
    • The number of copies you expect to receive appears as the second number in the Copies Received column (n of n), starting with the issue you indicated and including all remaining, yet-to-be-received issues.
    • Copies not received automatically appear on the Missing Issues screen (Serial Issues > Missing Issues). See Claim serial issues for more information.

Unreceive an issue

 Note: Unreceiving an issue does not change its first received date.

  1. Search for the serial in Discover Items in the left navigation.
  2. From the search results, click the serial's title.
  3. Click the Receive Issues tab.
  4. Find the issue you want to unreceive. In the issue's Action column, click Receive or Unreceive.
  5. The Receive Issues window appears, listing the library's shelf copies (local holdings records) for the title.
  6. On the Receive Issues window, uncheck the Received box. The check mark and barcode disappear and Yes changes to No.
  7. Click Save.
    • In the Copies Received column, the number of copies received decreases by the number of copies you unreceived.
    • The item record for the issue is removed from the copy (local holdings record), which appears on the Issues and Copies screens (under Holdings for Selected Copy).
    • After being unreceived, the status of the item record is set to withdrawn. For more information, see Withdrawn status.