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OCLC Support

Add a serial issue

Discover how to create a local holdings record (LHR) for a serial in WorldShare Acquisitions.


Once you've found the serial (via Discover Items), then:

  • Use the Issues screen to manage and receive issues from current subscriptions.
  • Use the Copies screen for a comprehensive view of your serial holdings and the ability to edit them.
  • Use the Holds view to see item-level holdings (items are the parts that make up the subscription). Each item has a barcode.

When creating or editing issues, make sure the issue metadata (captions, chronology type, etc.) is based on the data from the issue itself. If you want to change the issue metadata to anything other than what appears on the issue itself, make these changes in your library’s WorldCat holdings. 


Data On issue Desired outcome Comments
Captions v.1 i.3 v.1 n.3 Adjust issue within WorldCat Holdings
Chronology Type

Year, Month - e.g.

v.1 i.1 2014 Jan.

Year Only - e.g.

v.1 i.1 2014

Adjust issue within WorldCat Holdings

 Note: Serials data migrated from an ILS into WMS does not show up on the Issues screen, so all current subscriptions must be manually added via Manage Issues.

Add a copy

 Note: A subscription is considered a copy.

  1. Search for the serial in Discover Items in the left navigation.
  2. From the search results, click the serial's title.
  3. Click Copies in the upper right.
  4. On the Copies screen, in the upper right corner, click Add Copy.
  5. On the Add New Copy screen, fill in the fields. Some fields require explanation:
    Field Definition
    Audience level The WorldCat holdings audience level assigned to the item. This option is only available for WMS libraries. See WorldCat holdings audience levels for more information.
    Copy Number The number assigned by the library that distinguishes one copy of the title from another identical copy.
    Holding Location Library branch that owns the item described by the item record.

    Note about the item.

    (Optional) To make a note display upon check in or check out, type an exclamation point as its first character (!).

    Receipt Status Whether newly published parts of a multipart or serial item are being received.
    Shelving Locations

    Location of the item within the holding location.

    To remove a shelving location, click the X next to the down arrow (if available), or click the shelving location in the list to uncheck it.

  6. Click Add Copy.

Unrecognized Shelving Location error

This error occurs when the Shelf Location value (852 ‡c) in the Location Holdings Record does not match a value entered in the Holding Codes Translation Table found in OCLC Service Configuration. The Holding Code Translation Table is the source for Branch codes and display names, Shelving Scheme and Shelf Locations. For more information, see Holding Codes Translation Table.