You can add items (single, multi-part, and serial) to your holdings on the Copies screen.
Note: If you have ordered a single-part monograph, multi-part monograph, or serial using WorldShare Acquisitions, you should receive the item in Acquisitions first. After you receive the item in Acquisitions:
Field | Definition |
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Branch | Library branch that owns the item described by the item record. |
Shelving Locations |
Location of the item within the branch. To remove a shelving location, either click the X next to the down arrow (if available), or click the shelving location in the list to uncheck it. |
Call Number | Enter the call number for the item.
Note:
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Copy Number | The number assigned by the library that distinguishes one copy of the title from another identical copy. |
Receipt Status | Whether items have been received. |
Use Restrictions | Any restrictions on the use of the item. It is used when it is necessary to include information that is too item specific to be handled by field 506 (Restrictions on Access Note) in the bibliographic record. See 876-878 Item Information-General Information, Use restrictions. |
Note: For information on LHR display in WorldCat Discovery, see Local holdings record (LHR) field mapping.
Unrecognized Shelving Location error
This error occurs when the Shelf Location value (852 ‡c) in the Location Holdings Record does not match a value entered in the Holding Codes Translation Table found in OCLC Service Configuration. The Holding Code Translation Table is the source for Branch codes and display names, Shelving Scheme and Shelf Locations. For more information, see Holding Codes Translation Table
Multipart items are composed of multiple items. Example: Encyclopedias, music or video boxed sets.
Note: A multipart set cannot be added to a record with an existing item attached.
Field | Definition |
---|---|
Branch | Library branch that owns the item described by the item record. |
Shelving Locations |
Location of the item within the branch. To remove a shelving location, either click the X next to the down arrow (if available), or click the shelving location in the list to uncheck it.
|
Call Number | Enter the call number for the item.
Note:
|
Copy Number | The number assigned by the library that distinguishes one copy of the title from another identical copy. |
Use Restrictions | Any restrictions on the use of the item. It is used when it is necessary to include information that is too item specific to be handled by field 506 (Restrictions on Access Note) in the bibliographic record. See 876-878 Item Information-General Information, Use restrictions. |
Note(s) |
Note about the item. (Optional) To make a note display upon check in or check out, type an exclamation point as its first character (!). |
Note: For information on LHR display in WorldCat Discovery, see Local holdings record (LHR) field mapping.
Copies view: The Copies area lists basic information about the set (branch, call number). The Holdings for Selected Copy area lists brief information about the items in the set (enumeration and chronology, if relevant, and barcode).
Holdings view: Lists item-level holdings (items are the individual components of the set). Each item has a barcode.
Field | Definition |
---|---|
Shelving Locations |
Add a Temporary shelving location. Location of the item within the branch. To remove the temporary shelving location, either click the X next to the down arrow (if available), or click the shelving location in the list to uncheck it. |
Copy Number | The number assigned by the library that distinguishes one copy of the title from another identical copy. |
Receipt Status | Whether newly published parts of a multipart or serial item are being received. |
Category | A discrete bibliographic entity that constitutes either the whole or a part of the bibliographic item. A bibliographic unit may be a basic bibliographic unit, supplementary material, or Index. Examples of bibliographic units are: a single volume, a multi-volume monograph, an accompanying pamphlet, a set of serially-issued updates. |
Enumeration | The designation reflects the alphabetic or numeric scheme used by the publisher on an item or assigned when the holdings statement is created to identify the individual bibliographic or physical parts and to show the relationship of each unit to the item as a whole. |
Chronology |
The date(s) used by the publisher on a serially-issued bibliographic unit to help identify it or indicate when it was issued. The chronology may reflect the dates of coverage, publication, or printing. When entering months, type them as numbers (1, 2, etc.). Do not spell them out (January, Feb., etc.). |
Description | The statement of coverage for the library's holdings of a serial or multi-part title, whether formatted (Vol. 7 No. 1 – Vol. 22 No. 12) or textual (Library holds 1992 – present). |
Use Restrictions | Any restrictions on the use of the item. It is used when it is necessary to include information that is too item specific to be handled by field 506 (Restrictions on Access Note) in the bibliographic record. See 876-878 Item Information-General Information, Use restrictions. |
Cost(s) | Cost of the item |
Note(s) |
Note about the item. (Optional) To make a note display upon check-in or check out, type an exclamation point as its first character (!). This must be a staff note. |
Note: For information on LHR display in WorldCat Discovery, see Local holdings record (LHR) field mapping.
This error occurs when the Shelf Location value (852 ‡c) in the Location Holdings Record does not match a value entered in the Holding Codes Translation Table found in OCLC Service Configuration. The Holding Code Translation Table is the source for Branch codes and display names, Shelving Scheme and Shelf Locations. For more information, see Holding Codes Translation Table.
A serial is a publication issued in successive parts and continued indefinitely, such as periodicals. A subscription is composed of parts called items.
Field | Definition |
---|---|
Copy Number | The number assigned by the library that distinguishes one copy of the title from another identical copy. |
Holding Location | Library branch that owns the item described by the item record. |
Note(s) | Note about the item. (Optional). To make a note display upon check in or check out, type an exclamation point as its first character (!). |
Receipt Status | Whether newly published parts of a multipart or serial item are being received. |
Shelving Locations | Location of the item within the holding location. To remove a shelving location, either click the X next to the down arrow (if available), or click the shelving location in the list to uncheck it. |
Unrecognized Shelving Location error
This error occurs when the Shelf Location value (852 ‡c) in the Location Holdings Record does not match a value entered in the Holding Codes Translation Table found in the OCLC Service Configuration. The Holding Code Translation Table is the source for Branch codes and display names, Shelving Scheme and Shelf Locations. For more information, see Holding Codes Translation Table.
Copies view: The Copies area lists basic information about the set (branch, call number). The Holdings for Selected Copy area lists brief information about the items in the set (enumeration and chronology, if relevant, and barcode).
Holdings view: Lists item-level holdings (items are the individual components of the set). Each item has a barcode.