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OCLC Support

Search and filter invoices


View all invoices

  1. On the left navigation, click Invoices > Invoices.
  2. Click Search. All invoices appear.
    • Results are sorted numerically by invoice number.
    • To change the sort order, click any column heading.
    • To customize the column headings that appear, see Show/hide columns. By default, not all column headings are visible.
  3. Click the Invoice # to view or edit the invoice. For details, see Edit an invoice.

Search invoices

  1. Enter an invoice number in the box.
  2. Click Search or press <Enter>.

Show/hide columns

You can choose the columns that appear.

  1. Click the gray gear button (Gray gear button) above the right-most column.
  2. In the Show Columns window, select or deselect the columns you want to show or hide.
  3. Close the Show Columns window by clicking anywhere outside it.

Available invoice columns

Invoice columns - Table
Column Description
Action To delete an invoice, click Delete. Unpaid invoice can be deleted, even if they contain items.
Invoice # The number of the invoice. May contain letters as well as numbers.
Invoice Date Date invoice created.
Items Qty Number of items on the invoice.
Payment Status
Status Description
Open Unpaid. Can be deleted.
Paid Paid. Cannot be deleted, but can be unpaid.
Ready Unpaid. Cannot be deleted, but can be paid. 
Receipt Status
status description
Not Received (Not Received icon) No items received.
Partially Received (Partially Received icon) Some items received.
Received (Received icon) All items received.
Total Total amount of invoice.
Vendor Vendor that sent items on the invoice.

Filter invoices

Invoices can be filtered using the filters at the top of the page.

  1. Click one of the filter names.
    • Vendor
    • Payment Status
  2. Select the values you want to apply. You can select one or more. When more than one value is selected, the system searches for any of the selected values.
  3. Click Apply. Once the filter is applied, you can hover over the filter name to view the selected values.
  4. (Optional) To remove the filter, click Reset.


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