Pay an invoice

 Note: Branch-based acquisitions users can only manage invoices and invoice items for a branch where they have the appropriate permissions. See About branch-based acquisitions.  

1. From the left navigation, click Invoices > Invoices.
2. Search for an open invoice. To find an invoice, see Search and filter invoices or Search and filter invoice items. 
3. From the search results, click the Invoice Number.
4. Edit the invoice if needed. See Edit an invoice.
5. When ready, click Pay. The Pay Invoice dialog opens.
6. From the Pay Invoice dialog:
   1. Enter the date the invoice was paid in the Date Paid field. This date does not need to be the same as the date the invoice payment status changes to Paid, and allows you to indicate when payment was submitted to the vendor, rather than when the invoice was marked as paid in Acquisitions.
   2. (Optional) Enter a Payment Reference ID. A payment reference ID is a check or transaction number for the payment actually submitted for this invoice.
   3. (Optional) Enter an External Invoice ID. An external invoice ID is a unique identifier for the invoice used by an external financial system (e.g., such as the campus financial system).
7. Click Pay.
8. (Optional) See Unpay an invoice when making corrections after payment.

If the Total Cash Balance will be over-expended by paying the invoice, you will receive a warning message including a table that summarizes the over-expenditure and the option to continue or cancel. You can also Integrate invoice information with your financial system using platform API.