EDIFACT order response data can be imported for order items that were ordered via EDIFACT from the vendor. These files provide data such as:
Note:
Note: You can automate file retrieval and import. See Automate file retrieval and import.
You can import order response data in EDIFACT format. Before importing order response data, you will need to set up importing with your vendor. This may include sending important information about what EDIFACT fields are supported.
The example below illustrates how an annotated EDIFACT order response file will appear.
UNA:+.? '
UNB+UNOC:3+5013546048686:14+5025831090007:14+211208:0600+0011140046+ENGINEER+ORDRSP'
UNH+T316398+ORDRSP:D:96A:UN:EAN005'BGM+231+T316398+4'
BGM+231+000344+4'
(Note: 231 is the type of order response (purchase order response) that will be accepted. 23C is used for importing shelf ready data.)
DTM+137:20211208:102'
(Note: EDIFACT Message Date ,Segment 3)
NAD+BY+5025831090007::9'
NAD+SU+5013546048686::9'
CUX+2:GBP:9’
(Note: Order Currency)
LIN+1+24+9781544371634:EN'
IMD+L+009+:::Robbins, Richard H'
IMD+L+050+:::Cultural Anthropology ?: A Problem'
QTY+21:3'
(Note: Quantity ordered.)
QTY+12:0'
(Note: Dispatched quantity - quantity to be dispatched/shipped immediately.)
QTY+46:0'
(Note: Pieces delivered - quantity that has been dispatched/shipped immediately.)
QTY+83:3'
(Note: Quantity un-received.)
DTM+44:20230423:102'
(Note: Date expected to be received.)
FTX+LIN++IB:8B:28'
(Note: EDIFACT Status code.)
FTX+LIN++100:12B:28'
(Note: EDIFACT Action code.)
PRI+AAB:39.00:CA:SRP'
(Note: Price Type and price of item.)
RFF+LI:PO-2022-1-1'
(Note: WMS Order Item Number.)
UNS+S'
CNT+2:1'
UNT+17+T316398'
UNZ+1+0011140046'
Note: Please use this feature carefully. You will receive an indication that the item was cancelled in the e-mail notification, but cancelling items based on vendor response can be dangerous if misused.
The system will use values included in the EDIFACT action code and EDIFACT status code fields provided in the order response data to update the Vendor Response field for order items. This is determined using a three-step process.
EDIFACT Action Code | Description | Vendor Response Field Value |
---|---|---|
100 | Order line accepted | Order Confirmed |
101 | Price query: order line will be held awaiting customer response | Other |
102 | Discount query: order line will be held awaiting customer response | Other |
103 | Minimum order value not reached: order line will be held until required value is reached | Other |
104 | Firm order required: order line will be held awaiting customer response | Other |
110 | Order line accepted, substitute product will be supplied | Order Confirmed |
200 | Order line not accepted | Cancelled |
201 | Price query: order line not accepted | Cancelled |
202 | Discount query: order line not accepted | Cancelled |
203 | Minimum order value not reached: order line not accepted | Cancelled |
205 | Order line not accepted: quoted promotion is invalid | Cancelled |
206 | Order line not accepted: quoted promotion has ended | Cancelled |
207 | Order line not accepted: customer inelegible for quoted promotion | Cancelled |
210 | Order line not accepted, substitute product is offered | Substitution Available |
220 | Outstanding order line cancelled: reason unspecified | Cancelled |
221 | Outstanding order line cancelled: past order expiry date | Cancelled |
222 | Outstanding order line cancelled by customer request | Cancelled |
223 | Outstanding order line cancelled - unable to supply | Cancelled |
300 | Order line passed to new supplier | Delayed |
301 | Order line passed to secondhand department | Delayed |
400 | Backordered - awaiting supply | Delayed |
401 | On order from our supplier | Delayed |
402 | On order from abroad | Delayed |
403 | Backordered, waiting to reach minimum order value | Other |
404 | Despatched from our supplier, awaiting delivery | Delayed |
405 | Our supplier sent wrong item(s), re-ordered | Delayed |
406 | Our supplier sent short, re-ordered | Delayed |
407 | Our supplier sent damaged item(s), re-ordered | Delayed |
408 | Our supplier sent imperfect item(s), re-ordered | Delayed |
409 | Our supplier cannot trace order, re-ordered | Delayed |
410 | Ordered item(s) being processed by bookseller | Delayed |
411 | Ordered item(s) being processed by bookseller, awaiting customer action | Other |
412 | Order line held awaiting customer instruction | Other |
500 | Order line on hold – contact customer service (usually because account is stopped) | Other |
800 | Order line already despatched/stock allocated for despatch | Order Confirmed |
900 | Cannot trace order line | Other |
901 | Order line held: note title change | Other |
902 | Order line held: note pubdate or availability date delay | Delayed |
903 | Order line held: note price change | Other |
999 | Temporary hold: order action not yet determined | Other |
EDIFACT Status Code | Description | Vendor Response Field Value |
---|---|---|
AB | Publication abandoned (cancelled by publisher) | Other |
AD | Apply direct: item not available to trade | Other |
AU | Publisher’s address unknown | Other |
CS | Status uncertain: check with customer service | Other |
FQ | Only obtainable abroad | Other |
HK | Paperback out of print: hardback available | Substitution Available |
IB | In stock (at wholesaler or bookseller) | Order Confirmed |
IP | In print and in stock (at publisher) | Order Confirmed |
MD | Manufactured on demand | Delayed |
NK | Item not known (we cannot trace) - see also SN | Other |
NM | We do not supply this item | Cancelled |
NP | Not yet published | Delayed |
NQ | Not stocked | Other |
NS | Not sold separately | Other |
OB | Temporarily out of stock (at wholesaler or bookseller) | Delayed |
OF | This format out of print: other format available | Substitution Available |
OP | Out of print | Cancelled |
OR | Out of print: (to be) replaced by new edition | Substitution Available |
PC | Order in process, awaiting customer action | Other |
PK | Hardback out of print: paperback available | Substitution Available |
PN | Publisher no longer in business | Other |
RE | Awaiting reissue | Delayed |
RF | Refer to other publisher or distributor | Other |
RM | Remaindered | Other |
RP | Reprinting | Delayed |
RR | Rights restricted (cannot supply in this market) | Cancelled |
SD | Sold (for unique copies of secondhand/antiquarian items) | Cancelled |
SN | Our supplier cannot trace - see also NK | Other |
SO | Pack/set not available: available as single items only | Substitution Available |
ST | Stocktaking: temporarily unavailable | Delayed |
TO | Only to order | Delayed |
TU | Temporarily unavailable, reason unspecified | Delayed |
UB | Item unobtainable from our suppliers | Cancelled |
Vendor Response Mapping for EDIFACT Action Code | Vendor Response Mapping for EDIFACT Status Code | Resulting Vendor Response Field Value |
---|---|---|
Order Confirmed | Order Confirmed | Order Confirmed |
Order Confirmed | Delayed | Delayed |
Order Confirmed | Cancelled | Conflicting Codes |
Order Confirmed | Substitution Available | Substitution Available |
Order Confirmed | Other | Other |
Delayed | Order Confirmed | Delayed |
Delayed | Delayed | Delayed |
Delayed | Cancelled | Cancelled |
Delayed | Substitution Available | Substitution Available |
Delayed | Other | Delayed |
Cancelled | Order Confirmed | Conflicting Codes |
Cancelled | Delayed | Cancelled |
Cancelled | Cancelled | Cancelled |
Cancelled | Substitution Available | Conflicting Codes |
Cancelled | Other | Cancelled |
Substitution Available | Order Confirmed | Substitution Available |
Substitution Available | Delayed | Substitution Available |
Substitution Available | Cancelled | Conflicting Codes |
Substitution Available | Substitution Available | Substitution Available |
Substitution Available | Other | Substitution Available |
Other | Order Confirmed | Other |
Other | Delayed | Delayed |
Other | Cancelled | Cancelled |
Other | Substitution Available | Substitution Available |
Other | Other | Other |
The file you uploaded appears as the first line in the Processing Log. The Processing Log is the table listing all of the files you have uploaded for the vendor. If you do not see the file in the table, click the Refresh button () above the table.
EDIFACT Action Code | Description |
---|---|
100 | Order line accepted |
101 | Price query: order line will be held awaiting customer response |
102 | Discount query: order line will be held awaiting customer response |
103 | Minimum order value not reached: order line will be held until required value is reached |
104 | Firm order required: order line will be held awaiting customer response |
110 | Order line accepted, substitute product will be supplied |
200 | Order line not accepted |
201 | Price query: order line not accepted |
202 | Discount query: order line not accepted |
203 | Minimum order value not reached: order line not accepted |
205 | Order line not accepted: quoted promotion is invalid |
206 | Order line not accepted: quoted promotion has ended |
207 | Order line not accepted: customer inelegible for quoted promotion |
210 | Order line not accepted, substitute product is offered |
220 | Outstanding order line cancelled: reason unspecified |
221 | Outstanding order line cancelled: past order expiry date |
222 | Outstanding order line cancelled by customer request |
223 | Outstanding order line cancelled - unable to supply |
300 | Order line passed to new supplier |
301 | Order line passed to secondhand department |
400 | Backordered - awaiting supply |
401 | On order from our supplier |
402 | On order from abroad |
403 | Backordered, waiting to reach minimum order value |
404 | Despatched from our supplier, awaiting delivery |
405 | Our supplier sent wrong item(s), re-ordered |
406 | Our supplier sent short, re-ordered |
407 | Our supplier sent damaged item(s), re-ordered |
408 | Our supplier sent imperfect item(s), re-ordered |
409 | Our supplier cannot trace order, re-ordered |
410 | Ordered item(s) being processed by bookseller |
411 | Ordered item(s) being processed by bookseller, awaiting customer action |
412 | Order line held awaiting customer instruction |
500 | Order line on hold – contact customer service (usually because account is stopped) |
800 | Order line already despatched/stock allocated for despatch |
900 | Cannot trace order line |
901 | Order line held: note title change |
902 | Order line held: note pubdate or availability date delay |
903 | Order line held: note price change |
999 | Temporary hold: order action not yet determined |
EDIFACT Status Code | Description |
---|---|
AB | Publication abandoned (cancelled by publisher) |
AD | Apply direct: item not available to trade |
AU | Publisher’s address unknown |
CS | Status uncertain: check with customer service |
FQ | Only obtainable abroad |
HK | Paperback out of print: hardback available |
IB | In stock (at wholesaler or bookseller) |
IP | In print and in stock (at publisher) |
MD | Manufactured on demand |
NK | Item not known (we cannot trace) - see also SN |
NM | We do not supply this item |
NP | Not yet published |
NQ | Not stocked |
NS | Not sold separately |
OB | Temporarily out of stock (at wholesaler or bookseller) |
OF | This format out of print: other format available |
OP | Out of print |
OR | Out of print: (to be) replaced by new edition |
PC | Order in process, awaiting customer action |
PK | Hardback out of print: paperback available |
PN | Publisher no longer in business |
RE | Awaiting reissue |
RF | Refer to other publisher or distributor |
RM | Remaindered |
RP | Reprinting |
RR | Rights restricted (cannot supply in this market) |
SD | Sold (for unique copies of secondhand/antiquarian items) |
SN | Our supplier cannot trace - see also NK |
SO | Pack/set not available: available as single items only |
ST | Stocktaking: temporarily unavailable |
TO | Only to order |
TU | Temporarily unavailable, reason unspecified |
UB | Item unobtainable from our suppliers |