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OCLC Support

Cataloguing

Find an overview of thecataloguing features available in OLIB Service Pack 11.

Link between Publisher and / or Place and Author

OLIB can be configured to suggest publisher and/or places of publication based on the authors assigned to the title.

Additional fields can be added to the Title Publication layout to include drop-down lists for publishers and places that are associated with other titles that are linked to the authors for the title being catalogued.

The new attributes are:

  • Publisher Hints (pub_publisher_hints)

  • Place Hints (pub_place_hints)

Here the publishers associated with the author added to the new title record are listed. Simply chose the relevant publisher from the drop down list.

Once selected, the publisher field is populated.

The same principle applies for Places.

Publishers not associated can be added in the normal manner.

These hint lists can be extended by setting a value for Favourite Sequence in the publisher or place record.

The attribute (Favourite Sequence) will need to be added to the Publisher Layout. Here it has been added to the Main sheet:

The attribute (Favourite Sequence) has been added to the Place Layout by default.

A negative value in this field will always present the record and it will appear above any publishers that are associated with the authors that are linked to the title.

A positive value in the Favourite Sequence field will add the record to the end of the list, if the configuration allows for more records to be shown.

The number of publishers and places displayed in the list can be configured on the OLIB Defaults Layout. Two new fields have been added to the Cataloguing section on the Main Sheet - No. Of Places Of Publication To Suggest and No. Of Publishers To Suggest.

Add the number of publishers and / or places you wish to be displayed in the hints list. Both fields default to 5 if there is no value present.

Attributes are also available in the Titles domain if you wish to use quick entry publication fields:

  • Place Hints (ti_place_hints)
  • Publisher Hints (ti_publisher_hints)
  • Publication Date Entry (ti_pub_tdate)
  • Add Publication Line Button (ti_imprint_add)

Update Title Media Sub-Type

A new action is available from the Title hitlist to update the title media sub-type to a value suitable for the selected titles’ media type.

Check the title record to be updated and select the action Update title media sub-type from the Other Actions box. A list of title media sub-types suitable for the selected titles’ media type are presented.

The Update title media sub-type action can also clear the media sub-type from the selected titles, using the Clear option at the end of the list of media sub-types:

Enhancements when Filtering on Titles

A number of fields can now be added to the refinements available when searching for titles.

Filtering on Title Notes

It is now possible to enable filtering on the Note 1 – Note 30 fields in the Titles domain. These note fields will not appear by default in the Refine Search box but can be added if your library uses any of these fields on the title layout and wishes to run a refined search on them.

To enable filtering on one of the note fields, launch an Admin Client Configuration > Attributes search. Search for the attribute to be added to the refinements. Here Note 1 is to be configured.

Modify the record and select Yes in the Enable Filter field. Save and Close the record.

NB: You will need to rebuild OLIB Web. The Note 1 field will appear as a refinement option.

​​​​​​​Filtering on Dates

The same applies for the Date 1 – Date 10 fields. These date fields will not appear by default in the Refine Search box but can be added if your library uses any of these fields on the title layout and wishes to run a refined search on them.

​​​​​​​Filtering on Yes/No fields?

The same applies for the Yes/No 1 – Yes/No 20 fields. These Yes/No fields will not appear by default in the Refine Search box but can be added if your library uses any of these fields on the title layout and wishes to run a refined search on them.

Searching and deleting Object records

It is now possible to search for Object records which have no linked records by using the new

Blind Objects search in the Object domain.

This search returns objects that are not stored in the database and which have no links to catalogue items.

It is also possible to delete objects that are not linked to a title from the Objects search in the cataloguing domain.

Enhancements to the Title Audit Trail

The Titles Audit trail can be separated into two lists if required – one to show changes made to a record by library staff and one to show changes made by daystart or the OLIBWVSYS login.

The existing Audit Trail attribute will exclude changes made by daystart or the OLIBWVSYS login.

An additional attribute, Audit Trail (system updates), can be added to your Titles layouts to show the changes made by daystart or the OLIBWVSYS login.

The Audit Trail (system updates) will include OPAC Sync status changes for syncing data with WorldCat / EBSCO; Corrections to the combined title/subtitle field; copy count, for example. Plus, any changes made by the OLIBWVSYS user.

MARC21 layouts for Title ISBN and Title ISSN

The Title ISBN (Full layout) and Title ISSN (Full layout) have been revised so that they present MARC21 fields rather than UK MARC fields.

MARC Country code

A field has been included in Places for the MARC Country code.

This 3-character code will be included in positions 15-17 of Tag 008 when a title record is exported in MARC format.

 

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