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A Default Note Type can be configured in the Locations domain. The field is not displayed by default, the system manager will need to add it to the Locations layout using Layout Manager.
When a new note is added to a title record, the default note type will default to the note type defined in this field for the logged in user’s location.
If Default Note Type is not set in the user’s location, the note type will default to General as usual.
Note: the visibility and order of Note Types displayed in the drop down can also be changed by sequencing drop down list values.
If an update to Notes is subsequently required in the catalogue record:
OLIB displays the updated Note details in the catalogue record.
Normally Notes are displayed in the sequence they were originally added (unless you change using the Up/Down functions). However you can add a note in a specific position in the list of notes:
Note: use Cataloguing Reference Data> Note Types to include MARC 21 tag/inds; whether Notes of this Type are to be displayed in OPAC; whether to include in imports/exports.
Many more free text Note fields can be added to the Titles layout (30 + fields are available). The system manager can add any extra Notes fields using Layout Manager, where they are labelled Note 1, Note 2, Note 3 and so on. These are outside the MARC structure.
'Template' text can also be used so that when you select the Note Type, some predefined text is copied into the Notes field automatically e.g. The target audience for this item is. To set this up:
Notes (Internal) is another field that the system manager can add to the Titles layout using Layout Manager. It can be used to enter an unlimited number of notes that are for internal use only - they are not displayed in the OPAC or included in the MARC21 export of records.
In Catalogue Reference Data> Note Types, OLIB includes the extensive full data set of MARC subfields.
You can manually control the subfield sequencing and separating punctuation of MARC subfields, depending on the Note Type. To do this, the system manager needs to add new fields using Layout Manager:
In Note Types - add Subfield Formatting
In Title Notes - add attributes for the relevant subfields you will be using, e.g. Note $p and Note $t.
If you would like to add subfields for title notes e.g. so that they can be included for export, please consult your local OCLC OLIB consultant.