Any field which is direct entry (e.g. Title, sub-title, edition) can be changed quite easily if mistakes have been made. For example if 'bulimia''has been spelt incorrectly in the title the consequence of this is that the title will not be retrieved by a keyword search for 'anorexia and bulimia'.
Enter modify mode and correct the error. Once the record has been saved the Keyword indexer will re-index it and the title can then be searched correctly.
This function allows the cataloguer to create a new title record which is a copy of an existing record in the database. All fields are copied except the ISBN, Universal Title (if present), and the details of any attached copies. It is particularly useful in acquisitions for ordering of new editions and for an easy method of adding annual reference works to stock.
It is clear which is the new duplicate record as it is normally filed below the original and has no information in the No. of Copies field.
The new title is likely to require editing, e.g. date of publication and ISBN needs to be added as the ISBN is not copied across from the old edition. Once all the bibliographic information has been changed the Availability / copy records can be created in the normal way (or if this record is for Acquisitions purposes, the number of copies can be ordered). If the old edition is to be discarded then that record can now be deleted.
OLIB copies across a default set of fields into the new duplicate record; however you can configure which fields are copied from the original record to the new duplicate record using Configure the Create Close Copy Fields.
If an incorrect series has been linked to a title it should be removed and the correct one added. However if the series is correct but the numbering is not, this can be edited without removing the title/series link:
Note: the title does not need to be in modify mode to run this process (but it does also run with the record in modify mode).
A similar method is available for changing a responsibility type (for example from Author to Editor):
Note: the title does not need to be in modify mode to run this process (but it does also run with the record in modify mode).
When an item has been ordered through OLIB Acquisitions a basic catalogue record will have been created. This typically includes Title, Author, Publisher, Date & ISBN. When the item is checked in through Acquisitions copy records are created for each copy checked in. The information to be added to the title are items such as Classmark and Subject Headings as well as any changes to the basic cataloguing information entered when ordering. For the copy information a barcode may have been added at check-in. Information which often needs to be changed after cataloguing is the shelfmark (once the classmark has been allocated) and possibly the copy status (some libraries set items to In cataloguing at check in and change the status to Available just before they are added to the shelves).
This process is valuable for cataloguing work post-acquisitions. The same process also can be used to generate new shelfmarks after re-classification of stock. The item checked in through acquisitions will have a copy record – but the shelfmark will be incorrect until the classmark is added.
There is a simple process to generate shelfmark using the Availability section of the title record or using the Copies domain.
The status of copies can be changed by one of the cataloguing Actions. For example from In Cataloguing to Available when it is ready for shelving.
OLIB confirms that the status change succeeded.