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Online Item Lists

Learn about Online Item Lists in GreenGlass.

Throughout GreenGlass, lists of items can be retrieved via any hyper-linked tally. Lists of items are always sorted by the library's call number. Data elements immediately visible in the list include:

  • The library's call number, which is derived from the library's item or bib record.
  • The library's location code.
  • Title/author/edition/enumeration/publisher, as available in the library's MARC record.
  • The year of publication.
  • A link to the library's OPAC record.

Clicking on this brief item display, reveals up to 12 additional data elements, supplied by GreenGlass. We think of this information as deselection metadata which includes:

Data Element Description
Added to Collection If the item add date was not included in the original data extract, GreenGlass substituted the bib record create date (fixed field 08 00-05).
Last Charge Date If the last charge date is not available but the last return date is, the last return date has been used in its place.
Recorded Uses This tally represents (BIB LEVEL) ILS charges and may include additional in-house use tallies like re-shelving counts, browses, or reading room loans. Exported lists provide more granular usage data. That is, for each item in the list, there is a tally of bib level uses AND a tally of item level uses.
Bib Record Type Record types include: book, government document, serial, sound recording, visual material, map, score.  If a title is both a government document and one of the other format types (e.g. book) it will be listed as a government document.
Primary Language This is the MARC language code, as it appears in the MARC field 008; 35-37.
Possible Duplicate This Yes/No indicator has been assigned by GreenGlass. For details about how this flag is assigned, watch the Tutorial: Understanding Possible Duplicates (5:09)
Multi-Edition Title This Yes/No indicator has been assigned by GreenGlass. For details about how this flag is assigned, watch the Tutorial: Understanding Multi-Edition Titles (3:00).
Multi-Volume Set This indicator is derived from a combination of item enumeration data and MARC bibliographic extent data (300/533 fields).
Number of Related Ebooks If your project included an ebook overlap component, this field will indicate the number of surrogate ebooks for this title, that your library has access to. For more details on this topic, watch the video: Understanding Print Book/Ebook Overlap Data in GreenGlass (5:30).
Special Category Flag Does this item fit the parameters of your library's Title Protection Rules or Special Category Flag? Yes or No. Any given library may or may not have chosen to incorporate this feature. This flag will be labeled as specified.
WorldCat™ OCLC Number

The OCLC number from the WorldCat™ record that was matched to the library's bibliographic record.

 

OCLC Work ID An OCLC assigned number used to associate various editions of a given work. For more information about the OCLC Work ID, watch the Tutorial: Understanding Multi-Edition Titles (3:00).
Country Holdings This is a WorldCat™ tally of holdings in the country. The library's own holding is included in this tally if the library's holding is set in WorldCat™. The number before the slash represents 'exact edition' matches. The number following the slash represents 'any edition' matches, as established by OCLC.
State/Province/Region Holdings This is a WorldCat™ tally of holdings in the state. The library's own holding is included in this tally if the library's holding is set in WorldCat™. The number before the slash represents 'exact edition' matches. The number following the slash represents 'any edition' matches, as established by OCLC.
Comparator Libraries This is a WorldCat™ tally of all holdings in all the library's comparator libraries combined. The library's own holding is not included in this tally. The number before the slash represents 'exact edition' matches. The number following the slash represents 'any edition' matches, as established by OCLC.
Hathi Public Domain
Is this title in HathiTrust Digital Library - Public Domain? No or Yes.
  • GreenGlassuses the following logic to identify Hathi Matches: The WorldCat OCLC Number matches a Hathi Bib Record or an 019 related to the WorldCat OCLC Number matches a Hathi bib record.
  • The GreenGlass criteria for Hathi Public Domain: The Hathi rights code is one of the following: 'pd' (public domain); 'pdus' (public domain only when viewed in the US); 'ic-world' (in copyright and permitted as world viewable by the copyright holder); or the Hathi rights code begins with 'cc' (Creative Commons).  Note that for non-US libraries, the Hathi Public Domain definition is adjusted to exclude the 'pdus' status.  
Hathi In Copyright
Is this title in HathiTrust Digital Library - In Copyright? No or Yes.
  • GreenGlass uses the following logic to identify Hathi Matches: The WorldCat OCLC Number matches a Hathi Bib Record or an 019 related to the WorldCat OCLC Number matches a Hathi bib record.
  • The GreenGlass criteria for Hathi In-Copyright: The Hathi rights code is 'ic' (in-copyright). For more information about HathiTrust Matches and URLs, watch the tutorial: Understanding HathiTrust Matches and URLs (2:37).  
CHOICE Was this title ever reviewed in CHOICE? No or Yes. This match point may or may not be available, depending on the library's specific project plan.
CHOICE Outstanding Title Was this title ever named a CHOICE Outstanding Academic Title? No or yes. This match point may or may not be available, depending on the library's specific project plan.
Group Data If your library is a member of a group project, the total number of holdings among the participant libraries will be displayed in the upper right corner of the item details pane; followed immediately by the total number of recorded uses among all of the participant libraries.
Additional Holdings Detail Click on the green bar to expose additional WorldCat holdings information. Keep in mind that the number of holdings preceding the slash represents the number of libraries with their holding set on the same edition of the work (same OCLC record number. The integer following the slash represents the number of libraries with their holding set on the same or related edition of the work. For more information about Same versus Any Editions Holdings Tallies in GreenGlass, watch the Tutorial: Understanding SAME and ANY Edition Holdings Tallies (3:04).

Export any list of items by clicking on the EXPORT XLSX button at the upper right of the page. Note that files with more than 300,000 rows will be delivered as .csv files rather than the standard Excel format.

 

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