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Process code

Learn how to use the StockProcess table to identify various Stockitem processes in Amlib.

StockProcess

This table allows you to identify various Stockitem processes e.g. WITHDRAWN, IN PROCESS, MISSING, LOST etc. This field is optional. If the table is not defined, the field will not appear in the Stockitem window.

  1. Launch the Amlib client
  2. Open the Stockitem module
  3. Select > Application > StockProcess – the StockProcess screen will open
  4. Click the F1 New button – enter a description of the Process code and set the parameters (see table below) and then click the F3 Save button

 

COLUMN

EXPLANATION

RESULT

Process

Description of Process that will display in the Stockitem screen

 

Show in Opac (Y, N)

The Stockitem with this particular process will/will not appear in Opac

 

Operator Alert (Y, N)

If a Stockitem number is identified (e.g. by Barcode) the operator will/will not be alerted that the item has a particular Process e.g. Missing

 

For Loan (Y,N)

The Stockitem with this particular process will/will not be available for Loan

 

Remove on Return (Y,N,P(rompt))

Y

Process code will be removed from the Stockitem

No message will display when returned, the Process will be deleted, along with the Process Date. The associated Fields will be updated automatically to the Default e.g. Alert set to N, Opac to Y, For Loan to Y

N

Process code will NOT be removed from the Stockitem and will remain unchanged

The Process on the Stockitem will remain. When an Item is returned the system will leave the Process and Process Date unaltered. If set to alert, a message will display, e.g. “There is an alert on this item. Last

Process was DAMAGED”, but there will NO option to remove the Process

P

A message will display with the option to remove the Process from the Stockitem

A message will display when returned, with the options to keep or remove the Process. If removed, the Process will be deleted, along with the Process Date. The associated Fields will be updated automatically to the Default e.g. Alert set to N, Opac to Y, For Loan to Y

Within the Stockitem Window, there is a date field associated with the Process code. This is useful when checking or reporting items. When a Process is added, a message will display confirming the Default Fields to be altered.

Pressing Yes or <ENTER> will result in the Fields above automatically updated and the current Date will automatically be populated in the Field next to the Process. These changes will not be saved until the Update [F3] button is selected.

When the Process is removed and Updated [F3], the For Loan > Opac? And Alert Fields can be automatically updated (revert back to the Stockitem Default) and the Process Date is removed.

If a process code is set to display an alert on return a prompt message allows you to remove the process code. This will happen in either Returns or Chute Returns, depending on the options set for the Process Field. If you choose NO the Process code and date will remain on the Stockitem record.

If you choose YES the process code and date fields will be deleted automatically from Stockitem.

 

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