Once the shelves have been checked and the items showing on the where search are definitely missing, they can be shown to be missing on the database. A decision as to how to identify these missing items on the system needs to be made. It is suggested that a Stockitem process be made to show that they were made missing during stocktake. e.g. MISSING STOCKTAKE 03 or similar. Other sites may choose to identify them by giving these items a different location. Changes can be done globally using Stockwand Change OR Mass change applications. Alternatively you may decide to simply mass delete these missing items.
NOTE: |
If it is a new Process, e.g. MISSING STK 2012, you will need to add this as a new Process (Stockitem, Application, Process). If you want a new Floor Location or Process, add this in Stockitem, Application etc. |
Each alternative is documented separately below. You can choose which method or combination of method you will use.
The StockwandChange has several advantages for mass changing missing items:
NOTE: |
If the buttons are not visible e.g. FrWhere, these can be added in Supervisor, LibraryMenu Usernames, using Viewing Menu for the Login User. Press the Red buttons to ensure that they are Green. |
Alternatively, mass item change can be used.
If an item is found after the Process is made to be Missing, go to the Stockitem screen for that particular item. Delete the Process and select F3 Update. The For Loan, Alert and Opac will be set back correctly and the date will clear.
If the Temporary Location has been changed, then on return the Temporary Location will revert to the Checkin/Return Location and no alert messages will appear.