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Log in as Administrator

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Learn how to log in to OpenOPAC as an administrator and find information about resetting forgotten passwords.

When logged in as an administrator, you are given an extra section of the OpenOPAC where you can configure many settings from the colours, visibility, parameters, enrichment content and the Marc Fields in OpenOPAC. You will also be able to see the Catalogue reference number, when conducting searches whereas the patrons are not able to see this information.

Username: Administrator

Password: 1234

Using a PIN - This can be set in the supervisor module as to whether a PIN is required by your Patrons or Not. If you select N then the PIN field will not appear on the log in screen in OpenOPAC.

If you select Y the PIN field is displayed – you will need to use this Y setting if some Patrons have a PIN while others do not – the PIN field will always display for all. However currently if you do not have a PIN, you will be able to log in without adding anything into this PIN field being displayed.

The Administrator always needs to use a PIN to access the configuration area – therefore regardless of what setting is chosen in Supervisor module > Installation > Other - a PIN field will appear as the word Administrator is TYPED into the user ID.

Last Updated: 3 November 2016

"Remember user name on this device" - Default setting is for it to be unchecked/off – so when you open OpenOPAC this box is left unchecked, unless checked by user during session – more secure. You can select the checkbox, if on your own device, so it remembers the username. Depending on your

browser privacy settings to how much can be ‘remembered’ – some browsers allow you to save passwords and usernames. If Libraries want to be sure that nothing is remembered – then libraries must check their browser privacy settings and ensure these are all turned off.

Reset Password if Forgotten

A library can now re-set their Administration Login Password if it is forgotten. There is now a Security tab in the Configuration area, where you can set your secret question to protect your Administration password/PIN – you are asked to set this as part of the installation process, but the question can be changed at any time. With the change to the installer in version 6.2 there is now only 1 installer for OpenOPAC instead of 4 & the central Frontend has now been removed [as no longer required]

All settings required can now be found in the configuration area, under the specific tabs. The majority of what was on the central frontend can now be found under the Upload tab, giving easy access to librarians.

  • All administration tasks are now done within OpenOPAC in the configuration area - resetting your password is now controlled by a link on the login page Reset Administrator password which appears when you type in Administrator as the username
  • This takes you to the Security section where you will be asked your Secret Question that you setup when OpenOPAC was installed - once the correct answer is given, you can then select the RESET Password button ...which will set it back to the default 1234 - which can be then be changed again, once you have logged in again as the Administrator using the default pin.



"Remember user name on this device" - Default setting is for it to be unchecked/off – so when you open OpenOPAC this box is left unchecked, unless checked by user during session – more secure. You can select the checkbox, if on your own device, so it remembers the username. Depending on your browser privacy settings to how much can be ‘remembered’ – some browsers allow you to save passwords and usernames. If Libraries want to be sure that nothing is remembered – then libraries must check their browser privacy settings and ensure these are all turned off.

By selecting the language/ correct flag for your region, correct language and symbols will be displayed for your geographic region.

  1. Click the most relevant flag for the correct display of language and symbols for currency
  2. This flag will display in the top right hand section
  3. The language is dictated by the browser language settings, so if you find it has reverted back to the US Flag, this means you will need to change the language on the Browser, to keep the Australian regional settings.
  4. If you are in an institution and need to control this language setting globally across numerous browsers/PCs, then this can be controlled by your IIS settings [ see Appendix 1 - Language control of browsers via IIS settings]

NOTE: When Patron connect to OpenOPAC, they have the option to view the site as a Desktop or Mobile version [to ensure the screen display optimally]. If they are on their own devices, this first selection they make will be remembered, therefore they will not need to make the selection again, if on same device unless they choose to.

Help Screen for Patrons

From all screens HELP can be found on the top of the screen, it gives the patron access to the help guide for using OpenOPAC. It covers all the functions within OpenOPAC and how to use them as well as a guide to searching on OpenOPAC to find relevant items. If logged in as an Administrator, the Help screen will change to information about configuring OpenOPAC.