Circulation financial types
There are both System generated Circulation Types and manually created Circulation Types (used either on the Reports module – F10 More buttons or via the Circulation Financial Types).
- To check the Circulation Financial Types go to: Main > Finance > CircFinTypes
There are a Standard set which must be defined and cannot be edited or deleted. A subset of these Financial Types are System Financial Types and are reserved for System use and cannot be used for Manual Circulation Financial Transactions.
- It is possible to add extra Circulation Transaction Types for use at the Library using the New or Insert buttons (see below)
The following Circulation Financial Types are the Standard set and the ones shown in bold are for System use only.
CIRCULATION TRANSACTION TYPE |
DESCRIPTION |
CREDIT/DEBIT |
SYSTEM USE ONLY |
---|---|---|---|
ACCOUNT |
Account |
DB - Debit |
√ |
CNH |
Claims Never Had |
CR - Credit |
|
CR |
Claims Returned |
CR - Credit |
|
DAM |
Damaged Item |
DB - Debit |
|
DCFEE |
Debt Collection Fee |
DB - Debit |
√ |
FEES |
Fees |
DB - Debit |
|
ISSUE |
Issue Charge |
DB - Debit |
√ |
LATEFINE |
Fine |
DB - Debit |
|
LEGAL |
Legal Charge |
DB - Debit |
|
LOST |
Lost Item |
DB - Debit |
|
OVERDUE |
Overdue Item |
DB - Debit |
√ |
PAYDAM |
Payment for Damaged Item |
CR - Credit |
|
PAYFINE |
Payment for Fine |
CR - Credit |
|
PAYLEGAL |
Payment for Legal Charge |
CR - Credit |
|
PAYLOST |
Payment for Lost Item |
CR - Credit |
|
RESADV |
Reservation Advice Charge through Reports |
DB – Debit |
√ |
RESCANC |
Reservation Cancellation Charge |
DB - Debit |
√ |
RESERVE |
Reservation Charge through Circulation |
DB - Debit |
√ |
RESFEE |
Reservation Charge Fee through Reports |
DB - Debit |
√ |
RENEW |
Renewal Charge |
DB - Debit |
√ |
RETURN |
Returned Item |
CR - Credit |
√ |
WAIVE |
Waive a Fine, Fee or Charge |
CR - Credit |
√ |
WRITEOFF |
Write Off a Debt |
CR - Credit |
COLUMN |
EXPLANATION |
EAXAMPLE |
---|---|---|
Trans Type |
The code of the Transaction Type |
LOST |
Transaction Description |
The description of the Transaction Type |
Lost Item Charge |
Standard Charge ($) |
If applicable, a standard charge can be place on the Financial e.g. $5.00 for a Card Replacement |
5 |
CR or DB |
Credit or Debit Transaction |
CR |
Included Amount % (as 99.99%) |
Used to calculate the taxation value e.g. Charge of $5.50 with a Tax included value of 10% would make the taxable amount .50 |
10 |
BF YTD Credit Totals |
Brought Forward Year To Date Credit Totals Only valid for sites where Double Entry Accounting is used and special Reports are run to have this Total updated |
0.00 |
BF YTD Debit Totals |
Brought Forward Year To Date Debit Totals Only valid for sites where Double Entry Accounting is used and special Reports are run to have this Total updated |
0.00 |
BF YTD CR COUNT |
Brought Forward Year To Date Credit Counts Only valid for sites where Double Entry Accounting is used and special Reports are run to have this Count updated |
0 |
BF YTD DB COUNTS |
Brought Forward Year To Date Debit Counts Only valid for sites where Double Entry Accounting is used and special Reports are run to have this Count updated |
0 |
Create a New Circulation Financial Type
- Click the New or Insert button
- Enter the Trans Type code (code for the Circulation Transaction Type) – for example: CARD
- Enter the Transaction Description (code for the Circulation Transaction Type) – for example: Card Replacement
- Enter the Standard Charge ($) or 0 if no standard charge – for example: 5.00
- Enter whether the Circulation Transaction Type is a CR or DB value is either (DB is the default for single-entry financials):
- Charge (Debit): DB
- Payment (Credit): CR
- Enter the Included Amount % (as 99.99%)if there is a tax to be included– for example: 10 (enter 0 if no tax is to be included)
- Enter 0 in the next four columns
- Click the Save button when complete
Please Note: Users running single-entry Financials will enter their new Types as a Debit (DB), as the Payment is made against the Charge entry.