It is a good idea to search the Catalogue module to see if the item has been entered already, and just needs a Stockitem record attached. Searching for an existing record can be done in the Catalog screen (using the ISBN) or in the Stockitem screen (for example: using an Author or Title search). The ISBN can even be wanded if the Barcode reader has been ISBN enabled.
It is preferable to create a catalogue first and then create the holding record (Stockitem). If the Stockitem is processed first, not all the Tags are made when the Catalogue is created from the Item menu. For example: Subject headings are not transferred across.
Keywords are created through association with MARC tags – for example: a Subject keyword would apply to all tags defined from 600 through to 699 – ie: Topical term (650), Personal name (600), Geographic (651), etc. Therefore when creating your entry, it is important to have a Catalogue record as well as a Stockitem because keyword searching will be important.
There are three manual entry methods available:
Please Note: Before beginning to use the Worksheet manual entry, you need to check the tags that will be automatically displayed. This is done in Main > Catalogue > CatLeadThruSets.
This section continues from the section above. If you don’t immediately choose to create a stockitem record, you can select XReferences > StockItems from the Catalog screen menu (or click the Holdings button on the Catalog screen) to initiate the process.
To enter multiple copies of the same catalogue item:
There are literally hundreds of MARC tags that can be used. However only about 10% of these are used commonly.
COMMON TAGS |
INDICATOR 1 |
Indicator 2 |
SUBFIELDS Many of these Subfield will never be used. In most cases a tag MUST have a Subfield a. (R) indicates Repeatable Subfields. All others are (NR) Non-Repeatable |
|||||||
---|---|---|---|---|---|---|---|---|---|---|
001 Control Number Assigned by the organisation creating or distributing the record |
Contains no subfield codes – for example: SL of WA, Innopac Number (8 characters) |
|||||||||
1367061X |
||||||||||
020 ISBN (R) Repeatable Indicators undefined |
0 |
0 |
a *Subfield most often used ISBN |
c Terms of Availability |
z Cancelled or Invalid (R) |
|||||
0732248493 |
$14.50 |
0397318487 |
||||||||
022 ISSN (Periodicals often have an ISSN) Indicators undefined |
0 |
0 |
a ISSN |
|||||||
1077-7199 |
||||||||||
082 Dewey No. Used by SCIS (R) Repeatable Ind 1: Type of edition – for example: 0 Full edition Ind 2: Source of call no – for example: 4 SCIS |
0 |
0 |
a Base Number |
b Item Note |
||||||
523.8 |
SMI |
|||||||||
100 Personal name added entry (usually main author) |
0 |
0 |
a Personal Name |
q Qualifier (Full name) |
b Roman numeral |
d Dates |
c Qualifier |
|||
(NR) Non-Repeatable Ind 1: Type of personal name entry element – for example: 1 Surname Ind 2: Undefined |
® |
|||||||||
Asimov, Isaac L. |
(Isaac Leo), |
XV |
1920- |
Dr |
||||||
245 Title statement |
0 |
4 |
a Title proper |
b Other title information |
h Medium |
l Parallel Title |
c First Statement |
n Volume Number |
p Volume Title |
f Second Statement |
(NR) Non-Repeatable Ind 1: Title added entry – for example: 0 No title added entry Ind 2: Non-Filing characters – for example: 4 Miss 4 characters when filing – ie: For the word “The “ |
(remainder) |
(R) |
(R) |
|||||||
The Quasars, pulsars, and black holes of space : |
a study |
[sound recording] |
Canto por las palams |
/Isaac Asimov |
Book 4 |
Taxonomy |
Pictures by El Stymes. |
|||
260 Publication information (NR) Non Repeatable Indicators undefined |
0 |
0 |
a Place of Publication or Distribution (R) |
b Name of publisher/ distributor (R) |
c Date of Publication (R) |
|||||
Sydney : |
Collins, |
1988. |
||||||||
300 Physical description (R) Repeatable Indicators undefined |
0 |
0 |
a Extent (R) |
b Illustration Statement |
c Size (R) |
e Other material |
||||
38p. : |
Ill. (col.), maps. ; |
13cm. |
1 teacher’s guide. |
|||||||
490 Series statement |
0 |
0 |
a Series Title |
x ISSN |
v Numbering |
|||||
(R) Repeatable Ind 1: Undefined Ind 2: Non Filing characters – for example: 4 Miss 4 characters when filing – ie:For the word “The “ |
Isaac Asimov’s library of the Universe |
0077-8923 |
No.34 |
|||||||
500 General Notes |
0 |
0 |
a General Note |
|||||||
(R) Repeatable Indicators undefined |
Includes glossary |
|||||||||
520 Summary |
0 |
0 |
a Summary Notes |
|||||||
(R) Repeatable Ind 1: Display constant controller e.g. 1 Review Ind 2: Undefined |
Contains information on several of marine life. Keywords: fish, anemones, octopus, crayfish |
|||||||||
600 Subject Heading (Personal name) |
1 |
0 |
a Entry element |
q Qualifier (full name) |
t Title of a work |
c Qualifier – Titles ass. |
d Dates |
v Form Subdivision |
x General Subdivision |
y Period Subdivision |
(R) Repeatable Ind 1: Type of personal name – for example: 1 Surname Ind 2: Source of Heading – for example: 0 Library of Congress |
(R) |
(R) |
(R) |
(R) |
||||||
Leakey, L.S.B. |
(Louis Seymour Bazett) |
Sea songs |
King of France |
1903-1972 |
Biography |
Drama |
To 1970 |
|||
650 Subject Heading (Topical) |
a Entry Element |
v Form Subdivision |
x General subdivision |
y Period Subdivision |
z Place Subdivision |
|||||
(R) Repeatable Ind 1: Blank Ind 2: Source of Heading – for example: 0 Library of Congress |
(R) |
(R) |
(R) |
(R)
|
||||||
Western Australia | ||||||||||
Astronomy |
Dictionaries |
Fiction |
19th Century |
|||||||
856 Electronic location and access (R) Repeatable |
u Uniform Resource Locator (URL) |
x Descriptor |
||||||||
http://www.amlib.net |
Click here |
|||||||||
945 Item Area |
a SL of WA classification No Only present if different to Tag 99 |
b SL of WA author Only present if different to Tag 99 |
f SL of WA size prefix Only present if different to Tag 99 |
i Item barcode |
||||||
421.1 |
BAL |
QJ |
ASLIB4417531B |
COMMON TAGS AOL data |
INDICATOR 1 |
Indicator 2 |
SUBFIELDS |
---|---|---|---|
001 Control Number assigned by the organisation creating or distributing the record |
Contains no subfield codes – for example: SLofWA Innopac Number (8 characters) |
||
1367061X |
|||
955 SL of WA AOL Number |
a AOL Number |
||
9607 |
|||
956 SL of WA Category |
0 |
0 |
a Category a NF; f AF; ,j JF; k JK; n JNF |
f |
|||
957 SL of WA Format Field definition and scope |
a Format b=Book; h=Hardback; p=Paperback; l=Large Print; c=Cassette; v=VHS; r=CD-ROM; s=Serial; n=Newspaper; m=Microfiche; u=Map; f=Film; i=Infomat; e=Music Score |
||
b |