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OCLC Support

File name requirements

WorldShare Collection Evaluation circulation files

The file name should include:

  • No spaces in the file name
  • The institution symbol of the library submitted the file (e.g., OCC)
  • A date stamp indicating when the file was submitted in "YYYY_MM_DD" format (e.g., 2016_07_12)
  • Do not use special characters in file names, such as ~ ! @ # $ % ^ & * ( ) + = - / ' " [ ] { } | \

Methods of creating unique file names

  • You can combine these methods or use another
  • Add the date and time to the filename: myfile.d20160712.t0917
  • Add a serial number to the end of the file: myfile1, myfile2

Multiple files

  • If you send more than one file per day, each file must have a unique name.
  • If you send multiple files with the same name in the same day, only the last one sent will be retained and processed.

WorldShare Collection Manager

WorldCat knowledge base collections

Please see Map titles from a holdings file.

WorldCat data sync collections

Each file name must be unique and must include:

  • 7-digit data sync collection ID - Include as the first element of the file name, immediately followed by a period. This ensures that the file will be processed under the correct data sync collection.
     Note: If no collection ID or an invalid collection ID is present, the file will be processed according to the parameters in your institution's default data sync collection. This could cause unintended results or processing delays.
  • OCLC institution symbol - Include as the second element of the file name, separated from the collection ID by a period.
     Note: Control characters @, $, and # cannot be used in file names. If an OCLC institution symbol contains one of these characters, it will be converted as follows when the file is swept:
    OCLC symbol contains Replaced with Example
    @ _64 AB@ becomes AB_64
    $ _36 A$B becomes A_36B
    # _35 AB# becomes AB_35

General rules

  • A period should be used to separate distinct elements within a file name.
  • A valid 7-digit data sync collection ID must be included at the beginning of the file name and must be immediately followed by a period.
  • The OCLC institution symbol for which the file should be processed must be included as the second element of the file name and must be preceded and followed by a period.
  • Alphanumeric characters are allowed. Letters can be both upper and lower case.
  • Periods, dashes, and underscores are allowed but they cannot occur at the beginning of a file name.
  • Spaces will be converted to underscores.
  • Control characters @, $, and # will be converted as follows:
    Character Replaced with
    @ _64
    $ _36
    # _35
  • Any other non-alphanumeric characters are translated to dashes.