CONTENTdm basic skills 3: Maintaining collections in CONTENTdm

Tuesday, March 5, 2024 | (UTC-05:00) Eastern Time (US & Canada)
 


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Mindy Tran 00:23:43.540 --> 00:24:02.780
Well I'd like to welcome everyone to content DM basic Skills three. in this session we'll talk about maintaining collections in content DM. My name is Mindy Tran and I will be leading the session today. So for us, we will be looking at how to maintain and update our.

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Mindy Tran 00:24:03.300 --> 00:24:23.380
Collections using both the project client, which we've been focusing on in the prior two sessions, and also using the content DM administration web module to do that. In addition to editing information in the metadata fields, we'll look at.

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Mindy Tran 00:24:23.820 --> 00:24:44.060
Replacing or switching out images, restructuring a compound object as well as find and replace terms and or phrases in our metadata. Using the content DM administration web module, we will also add items to a collection.

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Mindy Tran 00:24:44.300 --> 00:24:46.060
And create compound.

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Mindy Tran 00:24:47.540 --> 00:25:07.620
Objects from existing items in the collection. Then we'll look at a feature in the project client called the tab delimited text method, which makes it easy for you to import, say, metadata along with your image files and this can be used for adding.

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Mindy Tran 00:25:08.140 --> 00:25:28.100
Both simple items as well as compound objects. Now using the tab to limited text files allows you to leverage work that you've already done and move a great, amount of materials into the project client to work on it and then add it to your content DM collection.

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Mindy Tran 00:25:33.660 --> 00:25:37.020
Any questions about that before we jump right in here?

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Mindy Tran 00:25:44.700 --> 00:25:57.980
So first let's talk about editing our items or our existing items that's already out there in our collections using the project client, which you've been using up until today's session.

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Mindy Tran 00:26:01.100 --> 00:26:20.220
Here is one scenario that illustrates why you may need to go back and make changes to the metadata for your items or objects While some libraries choose not to publish materials for which they don't own clear copyright or perhaps are not able to identif.

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Mindy Tran 00:26:20.900 --> 00:26:22.460
Subjects, the location.

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Mindy Tran 00:26:24.180 --> 00:26:44.100
Et cetera. Others are inviting their users to contribute their knowledge. In our example here, this worked. The photographer was identified. Now we need to update the metadata records so that the photographer's name is part of that record, for the item.

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Mindy Tran 00:26:45.900 --> 00:27:05.060
Remember that these are materials that have been added to the collection. One of the options for editing is to retrieve the materials using the project client so that we can make the changes. Using this option makes it possible for staff that do not have administrative.

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Mindy Tran 00:27:05.260 --> 00:27:22.340
Approval to be able to help you update the records. Perhaps you have a volunteer or student workers who work with content DM, but don't have administrative approval. This way they may work on editing items in the collections for you.

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Mindy Tran 00:27:26.980 --> 00:27:40.020
First, you'll need to fi use find in collection feature to either search for the specific item or object or you can browse for the items, ok?

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Mindy Tran 00:27:41.780 --> 00:28:01.260
You can certainly browse for the photos using in question, but more than likely you have some sort of standard term or phrase that you use for say photographer unknown or artist unknown or author unknown for instance. So you can search on that phrase to retrieve all of, the works.

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Mindy Tran 00:28:02.740 --> 00:28:03.940
Use your search results.

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Mindy Tran 00:28:07.300 --> 00:28:25.700
Screen is just that. It's just a search result, ok? And then you'll need to find locate that item, add it to your project, which then downloads the item to your, the project tab in your project client. After the item or items are added to your project.

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Mindy Tran 00:28:25.700 --> 00:28:38.980
Project, they are locked for editing by other operators. You can either edit the items directly in the project client spreadsheet, or edit an item, you know, one at a time.

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Mindy Tran 00:28:40.700 --> 00:29:00.540
It's the same, way to edit the item to edit an item that you bring down from, from the collection in the same way that you are adding editing that item if you're bringing in a new item so that you can then upload it to add to the collection, ok?

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Mindy Tran 00:29:01.580 --> 00:29:03.940
Using the same editing functionality.

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Mindy Tran 00:29:05.700 --> 00:29:21.420
Once you finish editing, then you'll need to then upload that item back into the collection for that item that edited item to be approved, and then index so that the changes are then seen by.

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Mindy Tran 00:29:22.740 --> 00:29:24.340
Your, the end users, ok?

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Mindy Tran 00:29:27.620 --> 00:29:36.140
So this is for just a single item with, a, with metadata. Now, if it is a compound object.

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Mindy Tran 00:29:40.300 --> 00:29:59.260
That you want to edit in addition to editing the metadata at the object or item level, it is also possible for you to change the structure of that compound object and add additional items to that object. Maybe you may have missing pages from a document, maybe.

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Mindy Tran 00:30:01.060 --> 00:30:16.220
The ordering of the page, the page ordering was incorrect when you uploaded in after you didn't notice maybe it was, there were so many pages and there's probably one page, a couple of pages in there that was out of order, and.

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Mindy Tran 00:30:18.580 --> 00:30:29.820
Someone reported that, that is something that can also be edited or changed during the time that you bring that I, that object down for editing.

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Mindy Tran 00:30:31.740 --> 00:30:35.020
Again, you use the finding collection tab to retrieve.

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Mindy Tran 00:30:36.900 --> 00:30:49.740
That item, add it to your or your object, add it to your project, ok? Now, you can, if you have a large collection, you can add as many as, up to twenty.

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Mindy Tran 00:30:51.060 --> 00:31:06.340
Items or objects to a project to edit at any given time, ok? Because this is a compound object that you are adding to your project for editing, content DM will also present an option to view the structure of the object.

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Mindy Tran 00:31:09.100 --> 00:31:25.380
Here you can edit that structure to say bring the last page to the top, and finally you can edit the object metadata although you will be presented with the option of also editing the page level metadata. You may not need to, but you do have that option.

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Mindy Tran 00:31:30.660 --> 00:31:44.820
And because you brought that item down into your project for editing, you will need to upload it back into the collection for approval and indexing, so that the changes will be visible to your end users.

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Mindy Tran 00:31:51.140 --> 00:32:11.620
The project client, there is a feature called you find and replace where you can local have the project client locate and then replace entire words, parts of words or any linear sequence of characters. And punctuation. So you can easily replace a word like a van with.

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Mindy Tran 00:32:11.620 --> 00:32:23.420
With Von, ok? So when you click on find and replace, the engine begins at the first metadata field or field where the cursor is, highlighting matching words in the field.

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Mindy Tran 00:32:25.460 --> 00:32:41.700
If you have highlighted text, the find and replace engine first checks the selected text and then confirms if you want to continue. So this is very similar to the fine and replace that you find in Microsoft Words.

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Mindy Tran 00:32:44.260 --> 00:32:56.780
If you have selected a compound object to edit, you will need to select whether to replace all terms within all records of the compound object, meaning not just the object level metadata, but page level.

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Mindy Tran 00:33:04.620 --> 00:33:08.420
There is another function called replace items.

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Mindy Tran 00:33:10.180 --> 00:33:29.340
You can replace a single file within a collection using the project client find in collection tab to find that item or, and then add it to your project for editing, and then you can replace the item with another item retaining the original metadata. Maybe it's.

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Mindy Tran 00:33:30.700 --> 00:33:45.620
You had a placeholder image, because the image that you, for that item is still being digitized, and now that you have it, you want to be able to replace that item to switch out the placeholder, ok?

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Mindy Tran 00:33:48.820 --> 00:33:56.460
In most cases, you will likely also want to update the metadata, ok? You may want to add a note in the record that documents.

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Mindy Tran 00:33:58.180 --> 00:34:17.860
The switch or you may want to include new technical information about this particular item. You can use the metadata templates to easily update the changes or you can manually enter the information yourself. With this feature, you can also replace multiple items in a collection.

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Mindy Tran 00:34:18.580 --> 00:34:38.460
Okay, and just as with replace a single item, you can use the metadata templates to update the metadata. If you are replacing multiple, switching out multiple images. Maybe you have placeholders for those images because you want to bring the items into so that the metadata.

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Mindy Tran 00:34:39.100 --> 00:34:44.580
Is visible and usable by end users while those images are still being digitized.

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Mindy Tran 00:34:48.580 --> 00:35:02.500
And again, because you've brought those items down to the project client to edit, you'll need to upload them back to the, up to the collection and then approve and index the collection for the changes to be seen by the end users.

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Mindy Tran 00:35:06.340 --> 00:35:24.740
This is just some keyboard shortcuts to use when you're working with the project spreadsheet in, in the project client. it's really just keep shortcuts some of you don't like to switch between keyboard and mouse, and so you might, this is just something useful so that you.

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Mindy Tran 00:35:26.260 --> 00:35:28.860
Move around the project spreadsheet without having to switch.

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Mindy Tran 00:35:34.700 --> 00:35:38.300
Any questions before we go out and take a look here with editing.

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Mindy Tran 00:35:39.740 --> 00:35:42.220
Existing items or objects using the project client.

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Mindy Tran 00:35:45.500 --> 00:35:52.020
Let me go ahead and switch my screen to the my project client here. I already have a collection that I've created.

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Mindy Tran 00:35:54.500 --> 00:36:03.660
That I will be using, that I'll be using to maintain my, items or objects for this craven family collection.

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Mindy Tran 00:36:05.860 --> 00:36:15.660
In order to, I know which item or objects I want to edit, so there's a tab called find in collection. This is where I can go in and either.

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Mindy Tran 00:36:17.420 --> 00:36:24.940
Type in what I want here and search for it. I can have do an advanced search if I need to, I can.

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Mindy Tran 00:36:26.500 --> 00:36:35.980
In browse the entire collection if I want to do that. So let's say I know which item I want to edit. I want to edit a.

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Mindy Tran 00:36:38.780 --> 00:36:47.820
A sarah Pearson image, so I'm gonna go ahead and just type that term in, click search here, and there is actually one image that has.

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Mindy Tran 00:36:49.460 --> 00:36:51.380
Pearson's Sarah Pearson in here.

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Mindy Tran 00:36:54.220 --> 00:37:12.220
And for this one, I know now that the image, that the creator for this image is GOF Smith and company, and notice that under creative for metadata for this, it says unknown my library uses the term unknown to indicate if the creator is.

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Mindy Tran 00:37:14.980 --> 00:37:20.620
For an object or item is time. So I'm going to go ahead and select it.

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Mindy Tran 00:37:22.740 --> 00:37:36.900
And then add it to my project. Notice that it's now locked for, so that other project client operator can't edit the item at, at the same time as I do until I'm done. Okay.

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Mindy Tran 00:37:38.700 --> 00:37:47.340
So I'm gonna go over to my project here, maintain Craven collection. Notice the object is here. the item is here, excuse me, I can open it up.

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Mindy Tran 00:37:48.980 --> 00:37:55.500
And now I know that instead of creator unknown, I know the name of the creator, I'm gonna go ahead and put it in here.

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Mindy Tran 00:38:03.060 --> 00:38:17.060
And I know that date of this one is actually not nineteen thirty eight, but eighteen eighty eighteen eighty eight. So that was a little incorrect. The image was taken and eighteen eighty eight.

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Mindy Tran 00:38:18.820 --> 00:38:34.340
So I'm fixing it at the same time. When I'm done, same as i've done before, save it, close it to go back to the project spreadsheet. Everything looks good. select it and upload it for approval and indexing.

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Mindy Tran 00:38:40.860 --> 00:38:51.260
Now what if I have a, compound object that I need to edit? Again, same thing, I go over to find in collection. If I know.

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Mindy Tran 00:38:52.900 --> 00:39:12.620
I just search for it or I can click on browse collection to look at everything. Now, I have a small collection, so browse collection maybe easy, so I can browse and find the collection, the object that I want, which is the Edgar Craven letter. select it, and then add it to my projects so I can edit. Okay.

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Mindy Tran 00:39:14.700 --> 00:39:34.460
Going over to my project, here it is, same thing, if I open this up, you'll notice exactly like how I would edit a compound object that I first bring into the project. editing an existing compound object that's already in the collection is the exact same, same thing.

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Mindy Tran 00:39:35.260 --> 00:39:35.500
Okay.

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Mindy Tran 00:39:37.580 --> 00:39:43.500
On I know that the date for this letter is nineteen twelve. It's already here and.

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Mindy Tran 00:39:45.300 --> 00:40:01.060
I know that in the publisher, it says OCLC training here, but actually it's supposed to be OCLC library, for instance. Okay, so in this case, I'm gonna go ahead and click on find and replace here.

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Mindy Tran 00:40:03.940 --> 00:40:24.260
I'm gonna move this over here a little bit. What do I want to find what I want to find the term training and I want to replace it with library and I want to find it in a very specific field in the publisher field, and I want to replace all of these terms because this is a.

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Mindy Tran 00:40:24.460 --> 00:40:34.900
Compound object, not just in the object level metadata, but I also want to replace it in within all of the page level of this compound object to.

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Mindy Tran 00:40:38.820 --> 00:40:40.300
And then I just click replace.

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Mindy Tran 00:40:46.220 --> 00:41:00.700
There are five occurrences, ok? I'm gonna close it and now I see that my OCLC training is now OCLC library. If I move to each of them, it's OCLC library. OCLC library. As you can see.

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Mindy Tran 00:41:05.580 --> 00:41:18.180
Now the other thing is that I can change the structure, like I said, maybe I'm I was missing a page for this compound object. Maybe there was an image that had needed to be here.

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Mindy Tran 00:41:21.380 --> 00:41:28.300
I forgot, to add that image as part of my compound object. I can now add it here.

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Mindy Tran 00:41:29.820 --> 00:41:39.100
Making sure that you have your compound object open in here, I can go back to my prod, to here.

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Mindy Tran 00:41:44.140 --> 00:41:58.420
And I need to bring in that item first. So what is that mis missing image that I have? So I'm gonna go out in the exact same way. I'm gonna add my file, go out and find an image here. So I have an image.

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Mindy Tran 00:42:02.580 --> 00:42:03.620
Persea Craven.

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Mindy Tran 00:42:07.500 --> 00:42:13.860
That's here. I'm gonna go ahead and add it to my project spreadsheet. Bring it in. There it is.

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Mindy Tran 00:42:19.380 --> 00:42:24.740
And then once I have it in the project spreadsheet alongside the compound object that's opened here.

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Mindy Tran 00:42:26.860 --> 00:42:45.980
I can right click, so notice in my project I can right click on that image and I can say add this item to the Edgar Craven letter. And it disappears and it's now part of the Edgar Craven letter. So if I go over to the Edgar Craven letter, that image is here.

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Mindy Tran 00:42:48.660 --> 00:42:55.060
So now, if I click on it, I can see and I can change this image to say.

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Mindy Tran 00:43:02.860 --> 00:43:03.580
And let's do that.

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Mindy Tran 00:43:09.580 --> 00:43:10.260
The subject for this.

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Mindy Tran 00:43:15.380 --> 00:43:19.500
And this was also in nineteen twelve, for instance, ok?

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Mindy Tran 00:43:22.380 --> 00:43:22.980
Everything looks good.

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Mindy Tran 00:43:27.580 --> 00:43:28.140
One of the things that.

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Mindy Tran 00:43:29.420 --> 00:43:35.540
Is the tag or I can look at the spreadsheet view and see if what else is missing, from here.

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Mindy Tran 00:43:38.580 --> 00:43:38.820
Okay.

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Mindy Tran 00:43:41.860 --> 00:43:45.020
Maybe it's the tag that's missing, so I'm gonna go ahead and just.

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Mindy Tran 00:43:49.220 --> 00:43:56.020
It with the right tag. Everything else looks good. I have my subject save it, close it.

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Mindy Tran 00:43:58.260 --> 00:44:00.740
And upload it for approval on indexing.

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Mindy Tran 00:44:03.620 --> 00:44:03.820
Okay?

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Mindy Tran 00:44:12.260 --> 00:44:13.100
What if I have.

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Mindy Tran 00:44:16.060 --> 00:44:34.820
An image that I had a placeholder, but now I have either the tiff file to replace it like a full resolution image that's been digitized or I was informed that we were informed that the incorrect image was uploaded to the collection, the metadata.

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Mindy Tran 00:44:35.460 --> 00:44:37.700
Is describing an incorrect image.

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Mindy Tran 00:44:39.340 --> 00:44:47.700
In that case, same thing, find in collection, you know, which image was brought in, so it was the anti.

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Mindy Tran 00:44:49.660 --> 00:44:59.180
Craven image probably either I have to know the exact name title or I can browse the collection to identify it.

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Mindy Tran 00:45:03.020 --> 00:45:21.140
You'll notice that the Sarah Pearson and the Edgar Craven letter, those are still locked because they've been edited in until the item, the items or objects have been, approved and re indexed, it will remain locked for any other.

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Mindy Tran 00:45:21.620 --> 00:45:41.540
Project client operator to edit. Or the other option is to have the collection or content DM administrator unlock those items or objects. It could be that a project client operator may have locked it, forgot about it, went on vacation, and so the item.

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Mindy Tran 00:45:42.620 --> 00:45:56.700
Objects remain locked, so you can always have the collection administrator or content DM administrator unlock that, those items or objects so that you can edit them, ok?

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Mindy Tran 00:45:58.820 --> 00:46:06.220
So the one that I want to add replace is the anti Craven. So I'm gonna go ahead and select it and then add it to project.

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Mindy Tran 00:46:07.780 --> 00:46:09.620
Okay, and.

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Mindy Tran 00:46:11.580 --> 00:46:23.860
We'll notice that we do have, another image for this. So in order to do that, it is very easy to do, you'll notice that.

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Mindy Tran 00:46:26.780 --> 00:46:27.500
You can select it.

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Mindy Tran 00:46:29.460 --> 00:46:44.220
Open it up, so if you open this up, you'll see that the replace item here is lighted, so you'll go ahead and select that and just have to go in and say, I want to replace this image.

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Mindy Tran 00:46:50.860 --> 00:47:07.020
Another image. Let's say, this is the image of that I want to replace it with, ok? All I have to do is select it, say open. Now, do I want to apply metadata template? If I have.

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Mindy Tran 00:47:08.980 --> 00:47:17.620
Metadata in the template that's already set up here, I can also have it apply to this replacement item.

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Mindy Tran 00:47:21.140 --> 00:47:37.060
Or I can create as well as create a new display image because this is a new image that I'm switching out. I probably want to create a disp display image with the correct image that I'm importing here that I'm replacing.

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Mindy Tran 00:47:39.060 --> 00:47:40.260
I'll go ahead and say, OK.

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Mindy Tran 00:47:42.860 --> 00:47:48.900
There it is. It brings it in with this new image, it replaces the metadata if.

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Mindy Tran 00:47:50.620 --> 00:47:54.740
With the right one if it is the incorrect publisher.

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Mindy Tran 00:47:57.020 --> 00:48:00.180
And here, this is probably where you would say.

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Mindy Tran 00:48:14.860 --> 00:48:19.220
On your libraries policy of what staff note is.

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Mindy Tran 00:48:21.460 --> 00:48:30.180
So that whoever is looking at this item after will be able to see that this when this image was switched out or replaced.

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Mindy Tran 00:48:32.140 --> 00:48:33.780
And by whom, ok?

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Mindy Tran 00:48:38.500 --> 00:48:43.820
Once that's done, save, close it, upload it for approval and indexing.

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Mindy Tran 00:48:45.940 --> 00:49:05.420
And once it's done that, we also need to go out to the project, to our content DM administration. So I'm gonna switch my screen again here and go out to the collection itself. So if I go over to items, make sure that I'm in the right collection, and if I go to approve.

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Mindy Tran 00:49:06.140 --> 00:49:18.940
You will see that there's three pending items that's, needs approval and indexing. Nie Craven Edgar Craven letter, and Sarah Pearson. Okay, so I'll go ahead and approve and index all.

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Mindy Tran 00:49:21.580 --> 00:49:30.380
While that's going on, because we can't see the changes yet, so while that is going on, let's go ahead and take a look at.

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Mindy Tran 00:49:34.620 --> 00:49:36.780
The next part. So this, that's what.

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Mindy Tran 00:49:39.420 --> 00:49:57.020
If you're using the project client, your and the project client is downloaded on your workstation, you can find the item or objects in the collection, add it to your project, edit the items or object, the structure metadata.

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Mindy Tran 00:49:59.300 --> 00:50:02.100
Swapping out images, if it's the incorrect one.

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Mindy Tran 00:50:03.980 --> 00:50:23.420
Upload those edited items or objects to back up to your collection, and then approve and index it for the changes to take effect, ok? So it's finished approving, but it's still indexing, ok? So that's done through the project client. Now, what happens if you don't have.

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Mindy Tran 00:50:24.300 --> 00:50:44.380
The project client on your machine or you don't have access to the project client at all? You can still make the changes, you can still maintain your collections. You do that through the content DM administration web module, ok? So I'm gonna switch over back to PowerPoint here and let's talk about.

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Mindy Tran 00:50:44.580 --> 00:50:59.180
How you can do that. using the content DM at web administration module. To edit the metadata of say a single item, you would use the items tab in the content DM administration.

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Mindy Tran 00:51:00.660 --> 00:51:04.300
To search and and or browse for the item.

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Mindy Tran 00:51:05.740 --> 00:51:13.260
Identify the item that you want to edit, and then you'll click on the metadata link next to that item to begin editing.

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Mindy Tran 00:51:14.740 --> 00:51:35.020
Save the changes, metadata change, and then since your working directly in the collection out on the web module, you only need to have the collect reindex the collection for the changes to appear to the end users. You no longer have to upload it, you don't have to have it approved because it.

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Mindy Tran 00:51:35.140 --> 00:51:37.500
It's already in the collection. You've made the change.

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Mindy Tran 00:51:39.060 --> 00:51:44.740
The collection just needs to be re indexed for the changes to take effect for the end users.

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Mindy Tran 00:51:50.260 --> 00:52:09.540
You can also edit the object structure and metadata of an object compound object that's exists in the collection using the content DM administration web module. So, you would generally begin searching although you can browse for item.

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Mindy Tran 00:52:09.740 --> 00:52:12.260
Or compound object that you wish to edit.

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Mindy Tran 00:52:14.220 --> 00:52:34.540
Your search results are likely to contain the compound object and the files that make up that compound object. If you want to edit pages within a compound object, you must search for the pages because sub pages are suppressed while you are browsing. So that was the reason.

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Mindy Tran 00:52:35.380 --> 00:52:43.980
In session two, we talked about having a tag added to your compound object, especially to your page level.

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At the page level of your compound object because.

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Mindy Tran 00:52:50.100 --> 00:53:10.420
Browsing that compound object using the content DM web administration tool, it suppresses the the sub pages, so you won't be able to edit the metadata for the individual page level. If you want to do that, you would have to search specifically for all of those pages in order to.

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Mindy Tran 00:53:11.540 --> 00:53:16.860
The metadata for each of the pages within that compound object. Okay.

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Mindy Tran 00:53:21.980 --> 00:53:25.420
So, sub pages are included when searching for.

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Mindy Tran 00:53:27.620 --> 00:53:34.980
Compound object. So if you are searching for a term, you will be able to find that term in the specific page.

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Mindy Tran 00:53:39.060 --> 00:53:52.100
You can distinguish between an item and a compound object by whether it contains a structure option within its rows, and we'll see that in a little bit. Only compound objects have structure that you can edit.

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Mindy Tran 00:53:57.940 --> 00:54:16.980
The web administration tool also has a find and replace, and it provides the means for you to replace selected terms or phrases within a single field or all fields in a collection. You don't have to execute a separate search. Enter the old term.

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Mindy Tran 00:54:18.980 --> 00:54:37.540
Enter the new term, and it's done. Remember that when using the project client, you have to search or browse for the item or objects in the collection, add it to the project, and then use the find and replace. This method in the.

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The web module is faster. However, even though you won't need to upload and approve, you will need to re index for the changes to be effective. This is much more, much quicker to do out on the web module, but it is also.

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You have to be very careful because you can't un, there is no undoe.

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Once you've made the changes, ok? You, you can only remember what the prior, what you previously.

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Mindy Tran 00:55:14.100 --> 00:55:33.460
Is in in order to change it back after you've reindexed the collection. So it's very powerful, it's quick, but you have to be very careful if you're gonna do this and not everyone will probably be doing this. It will probably be the collection administrator or a content DM administrator that will be.

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Mindy Tran 00:55:35.460 --> 00:55:38.820
Using the find and replace, out on the web module.

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Okay.

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Mindy Tran 00:55:44.340 --> 00:56:00.380
The other thing that you can do is that for those that you don't want to install the, the client, the project client or if you need to add items very quickly and you're working from home and you don't have access to the project client.

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Mindy Tran 00:56:02.860 --> 00:56:21.900
You can add items, new items to the collection using in the items tab. There is an add option, ok? You add that item, locate the item to be added, and then add the metadata. Typically, when.

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Mindy Tran 00:56:22.500 --> 00:56:32.140
You're using the web module in this case, your item sits somewhere out on a network drive that you have access to even from home. Okay.

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Mindy Tran 00:56:35.700 --> 00:56:35.980
Once you.

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Mindy Tran 00:56:38.020 --> 00:56:57.460
Add that item, save changes, because you are adding a new item to the collection, that item needs to be approved and then the collection indexed. Notice previously you don't have to, the collection administrator or content DM administrator doesn't need to approve those changes.

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Mindy Tran 00:56:57.860 --> 00:57:11.180
Out on the, that the changes that have been made in using the web module. However, when you're adding new items to a collection, even if you're using the web module to do that, that new item needs to be approved.

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Before it can, be added to the collection.

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Mindy Tran 00:57:19.780 --> 00:57:38.660
Now, there maybe instances to you that you may wish to create a compound object from individual items that exist with, that already exists within the collection. Over time, the specification for the collection may have changed and new specifications dictate that some indivi.

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Mindy Tran 00:57:39.500 --> 00:57:39.900
Items.

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Mindy Tran 00:57:41.420 --> 00:58:01.580
Need to be re re represented as a compound object. In this case, you can use the items tab in your content DM administration to search or browse for the individual items and then select those items to add them together as a compound object. Once you combine.

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Mindy Tran 00:58:01.780 --> 00:58:09.060
These items into a compound object, and the item and the object has been approved and the collection.

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Mindy Tran 00:58:10.780 --> 00:58:30.900
Index, those individual items will no longer, those items will no longer exist as individual items in the collection. Okay, and since you've like I said, since you've created a new opt, that new object will need to be approved, and then index for the users to see the changes.

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Mindy Tran 00:58:36.700 --> 00:58:37.260
Questions about that?

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Mindy Tran 00:58:41.300 --> 00:59:00.700
I'm gonna change over to my web browser here, and before we go in and take a look at how to edit or how to maintain our items and objects using the content DM web administration. Let's take a look at the changes to our collection very quickly. So I'm gonna go ahead and view our collection here.

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Mindy Tran 00:59:02.580 --> 00:59:19.180
Out on the end user side. Notice that the n, the Annie Craven, image, if I click on that, the image itself has changed. It's no longer the image of one girl. It's this image now that is.

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Mindy Tran 00:59:22.980 --> 00:59:24.500
Has replaced it, ok?

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Mindy Tran 00:59:29.380 --> 00:59:32.700
The other change that happened was the.

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Mindy Tran 00:59:34.540 --> 00:59:54.700
Sarah Pearson, as the, as an adult here, we had added, we had changed a few things. I'm gonna click into the image for you to see. We didn't change the image. We changed the metadata. One of them was the creator, the other was the date of this image. Okay, and that.

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Mindy Tran 00:59:54.980 --> 00:59:57.260
Change is now visible to the public.

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Mindy Tran 00:59:59.660 --> 01:00:17.060
The last thing I wanted to show you was the Edgar Craven letter. So we made some changes to the Edgar Craven letter compound object here. So for this one, the letter is still the same, but we added, we made some.

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Mindy Tran 01:00:19.580 --> 01:00:21.220
Changes to the.

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Mindy Tran 01:00:23.780 --> 01:00:43.300
Metadata is that the publisher now says OCLC library instead of OCLC training, ok? The other thing that we've made change is to the structure of this compound object, we added the a missing page or a missing image for this compound object, which is the Perse Craven letter, so now it becomes.

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Mindy Tran 01:00:44.140 --> 01:01:00.500
Photo excuse me. So now it becomes part of this compound object, this ebbyor Craven letter, and we can see here that this is the new page that's been added to the Edgar Craven letter. Okay.

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Mindy Tran 01:01:04.340 --> 01:01:04.820
Questions about that?

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Mindy Tran 01:01:09.580 --> 01:01:27.900
So now that we are in content DM administration, we want to make some changes, for instance. So if we go to the items tab, and if you click on edit, this is where you can then either browse your entire collection or.

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Mindy Tran 01:01:30.500 --> 01:01:37.700
You can search for your individual, the items that you want. Let's go ahead and browse the collection first in.

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Mindy Tran 01:01:39.820 --> 01:01:40.700
And see what happens.

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Mindy Tran 01:01:43.580 --> 01:02:01.100
Now, if we're looking at this, well, you'll, you will notice that here's the first item Annie Craven eighteen sixty nine and if you go over to the right hand side, you see that there's a metadata link and a delete link. Metadata allows you to click into edit the metadata for this item.

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Mindy Tran 01:02:02.580 --> 01:02:22.620
The next, image is the bell postcard, and for this one, you'll notice that there's a metadata, but there's also the structure and a delete. The metadata here is the metadata for the object level of this postcard. You can't notice that the individual page.

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Level for the bell postcard has been suppressed.

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Mindy Tran 01:02:28.060 --> 01:02:29.860
So if you click on metadata here.

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You will only be able to edit the metadata for the entire object. If you click the structure here, you will be able to edit the structure of this postcard, meaning change the order of the postcard.

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Mindy Tran 01:02:49.260 --> 01:02:51.900
I'm, change the.

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Mindy Tran 01:02:59.180 --> 01:03:08.380
Page because it's a postcard though, you can't add additional pages because postcards can only contain two pages.

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Mindy Tran 01:03:11.460 --> 01:03:30.380
This one is a PDF and it only shows metadata and, so you can only edit it was brought in as a single item. Here is a monograph. notice that the metadata you can see the structure, but the individual pages.

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Mindy Tran 01:03:30.660 --> 01:03:50.260
For the Covington and Cincinnati is suppressed. You noticed here that the geneology research is brought in, is a PDF, but it was converted into a compound object. However, you notice that there's only you can't change the structure of a PDF.

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Mindy Tran 01:03:51.380 --> 01:04:09.100
That has been converted into a compound object because regardless of how content DM will treat that PDF of how you tell it to treat this PDF as a single item or as a compound object behind the scenes, it is still just a single item.

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Mindy Tran 01:04:11.060 --> 01:04:21.980
Okay, so you can change the metadata for it, but you can't change the structure of a compound, a PDF compound object that's brought in. Okay.

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Mindy Tran 01:04:28.780 --> 01:04:42.020
So let's say that we want to edit this Edgar, there's not Edgar, there's any, this Craven and full resolution one here. So if I just want to edit the metadata, I can just click on metadata here.

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Mindy Tran 01:04:43.860 --> 01:04:49.300
Notice it brings it up and I can change this so that it doesn't have an underscore.

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Mindy Tran 01:04:55.300 --> 01:04:58.860
If I want to describe it, it the publisher.

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Mindy Tran 01:05:06.940 --> 01:05:16.140
I want to change the creator. I don't want to leave it blank. I because I don't know who it is, we have a policy to make sure that it says unknown here.

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Mindy Tran 01:05:17.980 --> 01:05:20.020
Are, this is a TIFF image.

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Mindy Tran 01:05:22.060 --> 01:05:26.620
We didn't replace this, this, we can add a staff note to say.

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Mindy Tran 01:05:50.940 --> 01:05:53.980
Nothing else? I'll go ahead and just save changes.

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Mindy Tran 01:05:57.220 --> 01:06:04.260
The item has been updated on I only need to index the collection to activate these changes.

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Mindy Tran 01:06:11.300 --> 01:06:12.660
Now, what if I have.

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Mindy Tran 01:06:14.500 --> 01:06:15.060
Some items.

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Mindy Tran 01:06:16.460 --> 01:06:36.380
And I want to find and replace in a single field? So let's say under items tab there's this find and replace. Remember how I say it's very powerful. So there's a caution here that this is a global action and you can't undo this. Let's say I want to find and replace in a single field or.

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Mindy Tran 01:06:36.940 --> 01:06:54.220
I can find and replace across all field. What terms you wanna look for and you want to replace it with what? Across, and you find that term in any field in any of the records, in any of the pages or I can, change the field metadata maybe in.

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Mindy Tran 01:06:57.540 --> 01:06:58.420
Creator field.

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Mindy Tran 01:07:00.020 --> 01:07:04.300
So anything that's blank there, I can change it to unknown.

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Mindy Tran 01:07:05.820 --> 01:07:17.020
And keep in mind, not in, not blank. Anything regardless of what's already in that field for creator, I'm saying change it to another term or another phrase.

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Mindy Tran 01:07:18.900 --> 01:07:20.300
And that's the reason why.

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Mindy Tran 01:07:22.180 --> 01:07:24.940
This caution is here that it's global. So if you.

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Mindy Tran 01:07:26.380 --> 01:07:37.540
Make a change, a global change like change at the metadata for an entire field, for all of the items and objects in the collection, that's a huge, that's huge, ok?

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Mindy Tran 01:07:39.220 --> 01:07:40.300
Or I can change.

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Mindy Tran 01:07:41.540 --> 01:07:44.100
Just, say in the.

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Mindy Tran 01:07:48.860 --> 01:07:51.580
Publisher field. I wanna find.

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Mindy Tran 01:07:54.660 --> 01:07:55.700
OCLC.

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Mindy Tran 01:07:57.660 --> 01:08:00.620
Library and replace it with.

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Mindy Tran 01:08:05.340 --> 01:08:07.780
Back to OCLC training for instance.

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Mindy Tran 01:08:10.380 --> 01:08:10.900
Click replace.

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Mindy Tran 01:08:13.700 --> 01:08:27.420
And it tells me that there were nine of them rebuilt the text index to activate the changes. So, before I do anything else, for instance, if I want to see those changes happen, I need to go to.

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Mindy Tran 01:08:28.980 --> 01:08:35.580
Index and just index now. I don't need to approve anything because there's nothing that requires approval.

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Mindy Tran 01:08:38.660 --> 01:08:40.460
And the collection is re indexed.

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Mindy Tran 01:08:43.060 --> 01:08:45.299
While waiting for that. Okay.

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Mindy Tran 01:08:48.380 --> 01:08:51.140
Going back to the collection itself.

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Mindy Tran 01:08:53.299 --> 01:09:02.580
I'm gonna just browse the collection again to show you, if I want to change the structure, so let's say I click the structure for this.

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Mindy Tran 01:09:06.060 --> 01:09:24.500
Monograph right here, you'll notice that it looks the same as if we were looking it in the project client, but because this is a monograph, it can handle more than one pages. So for chapter one, you can view what that image is, you can.

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Mindy Tran 01:09:24.660 --> 01:09:44.580
Edit, that or you can delete it from the chapter one here. If I click on edit, it tells me I can edit what the title of the structure, not the title met of the metadata that describes this page. It's that structure on the left hand side in the project client.

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Mindy Tran 01:09:45.060 --> 01:09:49.060
If you remember. Okay, or in the user navigation.

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Mindy Tran 01:09:50.819 --> 01:09:56.540
That's on the right hand side of the image, I can change title page to say something else.

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Mindy Tran 01:10:01.300 --> 01:10:09.420
Okay, I can also at the same time, move it to a different position. Maybe I don't want it in.

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Mindy Tran 01:10:10.700 --> 01:10:13.620
This position I want to move it somewhere else, ok?

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Mindy Tran 01:10:15.140 --> 01:10:16.540
I don't want to, I just want to change.

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Mindy Tran 01:10:18.460 --> 01:10:18.780
I'm.

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Mindy Tran 01:10:20.380 --> 01:10:20.660
I'm.

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Mindy Tran 01:10:23.460 --> 01:10:32.180
The title, Notice the structure of it, ok? At the same time, I can also say, looking at existing items here.

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Mindy Tran 01:10:33.820 --> 01:10:43.900
I can say, you know what, I need to add this anti Craven eighteen sixty nine here to this monograph. I'm gonna go ahead and insert it.

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Mindy Tran 01:10:45.380 --> 01:10:54.260
I can say insert here and say, where do I want to insert this? I wanna insert this before the title page.

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Mindy Tran 01:10:57.580 --> 01:11:00.860
So insert before position two, let's say.

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Mindy Tran 01:11:06.500 --> 01:11:07.300
And there it is.

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Mindy Tran 01:11:09.220 --> 01:11:10.780
I'm saying it, I'm moving it here.

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Mindy Tran 01:11:12.740 --> 01:11:26.020
And I can then edit this also, the structure to say Annie Craven, eighteen sixty nine. I'm not changing any of the metadata. I'm just changing the structure of this, monograph.

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Mindy Tran 01:11:28.020 --> 01:11:28.940
Everything else looks good.

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Mindy Tran 01:11:30.700 --> 01:11:32.220
I'll go ahead and save changes.

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Mindy Tran 01:11:34.780 --> 01:11:39.540
Let's change this first so that it looks like this. Save changes.

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Mindy Tran 01:11:44.860 --> 01:11:57.260
The indexing is still being done. So we'll, it's now being in the queue to index again, so we can wait for that. So you can change the structure of an existing.

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Mindy Tran 01:12:01.380 --> 01:12:01.980
Compound object.

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Mindy Tran 01:12:16.740 --> 01:12:19.860
What if I need to add an item.

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Mindy Tran 01:12:23.140 --> 01:12:24.580
This existing compound object.

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Mindy Tran 01:12:28.020 --> 01:12:33.180
Let's view this collection and see what's, what changes have been made here. So we.

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Mindy Tran 01:12:35.100 --> 01:12:44.740
This Annie Craven is still here because we re, we indexed before we made the change to the Covington and Cincinnati here. So this is still here.

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Mindy Tran 01:12:54.180 --> 01:12:57.340
This is not supposed. Did I add the wrong one.

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Mindy Tran 01:12:59.660 --> 01:13:04.780
We also made, we'll take a look at that in a second. We also made a change to.

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Mindy Tran 01:13:08.300 --> 01:13:25.820
So anything that had OCLC library is now OCLC training, and I believe one of those was the Edgar Craven letter. It had shown OCLC library earlier. Now it's OCLC training.

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Mindy Tran 01:13:32.420 --> 01:13:32.740
That's.

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Mindy Tran 01:13:41.940 --> 01:13:51.780
I'm gonna re index it again to see if we cause we've been working on it while it's indexing. So, probably some things are happening behind the scenes.

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Mindy Tran 01:13:54.540 --> 01:13:54.900
Something else.

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Mindy Tran 01:13:57.420 --> 01:14:01.740
Besides just editing the metadata, editing the structure of.

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Mindy Tran 01:14:06.500 --> 01:14:06.700
Of this.

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Mindy Tran 01:14:08.180 --> 01:14:08.540
Is that.

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Mindy Tran 01:14:11.340 --> 01:14:17.300
What if you have a compound object, if you recall, when we were browsing.

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Mindy Tran 01:14:21.260 --> 01:14:39.740
Notice that we want the metadata for a compound object like the Edgar Craven letter, it only showed us the metadata, so if I click on metadata here, what I'm looking at is the metadata for the object. What if I want to make a change a change or also change the metadata for the individual page level of this.

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Mindy Tran 01:14:40.780 --> 01:14:43.900
Edgar Craven letter? I won't be able to do that.

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Mindy Tran 01:14:45.380 --> 01:14:47.380
While I just browse for.

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Mindy Tran 01:14:51.260 --> 01:15:07.660
The object while I just browse the collection. In order to bring the individual page level that's being suppressed during browse, I have to search specifically for that. So, I would need to go to edit here.

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Mindy Tran 01:15:09.620 --> 01:15:23.740
And instead of browse I will go over to and search for the terms. I can search for Edgar Craven letter, but that's to be in order to bring the page up, I need to make sure Edgar Craven letter appears on every.

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Mindy Tran 01:15:25.580 --> 01:15:44.980
Pay on every meta, at least in one of the fields in each at each of the on each of the page level. And that was the reason why we talked about having a, a tag or an identifier of some sort that will allow you to just put in that term to be able to bring back.

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Mindy Tran 01:15:46.380 --> 01:16:06.460
All of the pages as well as the object level of that compound object. So here I'm gonna go to selected fields. I know what field I use for that, and I'm gonna use the dropdown here to say, I want to search the tag field.

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Mindy Tran 01:16:06.700 --> 01:16:07.540
For that letter.

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Mindy Tran 01:16:09.700 --> 01:16:29.420
And if you don't remember, for instance, if let's say you don't remember the term that you use in this tag and you have, just a few compound object, see this show terms right here if you click on that, it will give you a list of what tag you have assigned in that.

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Mindy Tran 01:16:29.660 --> 01:16:49.380
Field for some of the compound object. So one of them was Edgar letter. So I can just click it and it fills in that spot for me, that search box for me. And now I don't have to try to remember what tag I used. And I know I'm searching for the Edgar letter.

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Mindy Tran 01:16:50.140 --> 01:16:56.180
So I can just select it and now say search, and it brings back for me.

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Mindy Tran 01:16:58.580 --> 01:17:17.100
The Edgar Craven letter object level metadata as well as the individual pages that makes up this compound object. And now I can then edit each page of this that I need to, the page that I need to edit.

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Mindy Tran 01:17:18.300 --> 01:17:25.220
So I can click on let's say, letter two, I need to edit the metadata for this. I can click on that.

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Mindy Tran 01:17:26.740 --> 01:17:27.780
For this one.

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Mindy Tran 01:17:29.740 --> 01:17:30.140
I'm.

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Mindy Tran 01:17:32.900 --> 01:17:38.420
The creators, let's say I just want to put in Edgar Craven here, ok? Save it.

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Mindy Tran 01:17:42.540 --> 01:17:47.420
And then re index this collection for the changes to take effect, ok?

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Mindy Tran 01:17:54.260 --> 01:18:13.460
Now, what if, so that's the reason why we talk about a tag at the beginning is for so that you can, if you're working in the web module, in the content DM administration web module and you need to find all of the pages.

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Mindy Tran 01:18:14.540 --> 01:18:29.540
Of a compound object, it's easier to search on a specific term that exists in all of the pages and bring them all back because browsing it won't, will suppress those individual pages. Okay.

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Mindy Tran 01:18:31.140 --> 01:18:38.180
And it's easier to do it that way than try to search for each page, a term in each page individually also.

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Mindy Tran 01:18:44.180 --> 01:19:03.060
If I have a new item that I want to add and I'm at home, like I mentioned, and I don't have the project client, but I do have access to the item itself, either on, you know, on a network drive somewhere, then I can under items, I can.

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Mindy Tran 01:19:03.140 --> 01:19:12.220
Just click add, and I'm saying I'm adding an item, I need to go out and find where that item exists. I'm adding this.

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Mindy Tran 01:19:17.380 --> 01:19:18.220
The title of it is.

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Mindy Tran 01:19:19.940 --> 01:19:20.860
I'm making this up.

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Mindy Tran 01:19:26.260 --> 01:19:26.580
I'm.

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Mindy Tran 01:19:28.820 --> 01:19:29.300
I'm.

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Mindy Tran 01:19:40.940 --> 01:19:53.460
Okay, Subject, what subject am I going to assign to this? I can click the controlled vocabulary if I don't remember what they are, and I can scroll down. Oh, I don't know.

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Mindy Tran 01:19:56.580 --> 01:20:03.060
There it's not as easy to use. I can't just start typing in. So if I'm looking for, say.

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Mindy Tran 01:20:07.140 --> 01:20:07.900
It's family.

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Mindy Tran 01:20:09.820 --> 01:20:13.020
Went too far, not far enough sometimes.

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Mindy Tran 01:20:18.980 --> 01:20:19.860
There's family tree.

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Mindy Tran 01:20:24.740 --> 01:20:37.380
It's not one where I can click and it would add it here. I just have to find if it's in here so I can type it in. So family trees is a valid subject, so I'm gonna use that, type it in.

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Mindy Tran 01:20:41.220 --> 01:20:47.540
Any description creator publisher, I because I'm doing this, I have no templates to work with. Everything.

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Mindy Tran 01:20:54.540 --> 01:20:56.820
Has to be done manually, ok?

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Mindy Tran 01:21:08.180 --> 01:21:10.460
Everything else looks good, Nothing else I need to worry about.

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Mindy Tran 01:21:12.500 --> 01:21:22.420
And then I will just say add and it adds it as a new item, so it will need approval before indexing, ok?

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Mindy Tran 01:21:29.900 --> 01:21:49.340
I'm gonna pause here for a second. There's a, a few questions here. In the content DM administration, one can only add one item at a time, correct? There is no ability to add badges of item, right? Correct. You can only add one item at a time using the content DM administration ad here. So it's usually not.

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Mindy Tran 01:21:49.700 --> 01:22:09.900
Something that you use very often, maybe you need it because it's something that needs to be added to the collection right away and you just don't have access to the project client to do that or it could also be that you don't wanna give a volunteer or a student worker access to the powerful project client. You may just allow them.

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Mindy Tran 01:22:10.100 --> 01:22:14.420
To add, have the permission to go in and add items one at a time.

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Mindy Tran 01:22:16.460 --> 01:22:25.220
Here using the web module, and no permission to not do anything else except to go in and add items here. Okay.

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Mindy Tran 01:22:35.140 --> 01:22:37.580
One of the last things before, we.

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Mindy Tran 01:22:39.300 --> 01:22:59.060
With editing in the web module is that building a compound object from existing items, so I can go in and let's go to items, edit, and let's browse the collection because we're look just looking for individual items. We don't, we're not worrying about.

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Mindy Tran 01:22:59.980 --> 01:23:15.260
Others. So let's say I have, a number of items of images of Sarah Pearson. Now, instead of leaving them as individual items, I can select them now and add them as a.

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Mindy Tran 01:23:17.300 --> 01:23:26.220
A compound object of a photo album of Sarah Pearson for instance. Okay, so I can select them all, and then.

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Mindy Tran 01:23:28.100 --> 01:23:32.500
There's a link here at the bottom or at the top that says add to compound object.

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Mindy Tran 01:23:34.580 --> 01:23:45.060
And once you do that, it's gonna ask you what type of compound object do you want to create with these images? I'm gonna add just a straight document, I can't add a postcard because there's more than two.

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Mindy Tran 01:23:46.980 --> 01:23:57.140
And I'll go ahead and say, yep, all of those images in that order is right. I'm not gonna do anything else, and then next.

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Mindy Tran 01:23:59.380 --> 01:24:19.260
Now it's gonna ask you to put in the metadata for the object, not the metadata for the individual page level because the metadata for the individual page level, it's already associated with the, in individual images and it will just carry on into this compound object. So this metadata here is the met.

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Mindy Tran 01:24:19.340 --> 01:24:23.500
Data for the compound object that we are creating now, which is.

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An album of Sarah Pearson.

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Mindy Tran 01:24:36.380 --> 01:24:40.340
Subject is women. We'll just use that.

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Mindy Tran 01:24:56.620 --> 01:24:57.140
Publisher.

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So everything is manually added.

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Mindy Tran 01:25:10.980 --> 01:25:11.340
Relation.

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Mindy Tran 01:25:14.460 --> 01:25:23.180
I'm just using what's already here so I, we don't have to keep typing. So you add all the metadata for that. Save changes.

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Mindy Tran 01:25:25.980 --> 01:25:30.380
And now the compound object has been added to the pending queue.

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Mindy Tran 01:25:32.340 --> 01:25:44.420
And then the collection administrator or content and DM administrator would come here, go to approve, and see that there are two items pending approval. One is that new item that.

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Mindy Tran 01:25:46.020 --> 01:26:05.900
One of a student worker or you have added, which is the family tree image, the second item is an object that we created that I created from existing items. Even though they already exist in the collection, like I mentioned before, because you are creating a new.

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Mindy Tran 01:26:06.300 --> 01:26:06.660
Object.

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Mindy Tran 01:26:08.220 --> 01:26:10.060
This needs approval and indexing.

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Mindy Tran 01:26:12.260 --> 01:26:22.580
Approval before it can be indexed, ok? So I'm gonna go ahead and approve and index all and just go. have it do that behind the scenes.

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Mindy Tran 01:26:27.620 --> 01:26:32.140
Any questions about that? It's gonna take a while, to do this.

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Mindy Tran 01:26:33.980 --> 01:26:37.100
While it's doing that, any questions.

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Mindy Tran 01:26:44.060 --> 01:26:44.340
Okay.

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Mindy Tran 01:26:47.540 --> 01:27:00.340
Then while it's still in approving and indexing, let's talk about the tab delimited text method. That's, this is a function that's available in the project client.

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Mindy Tran 01:27:02.820 --> 01:27:05.580
This is a variation from the typical.

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Mindy Tran 01:27:06.980 --> 01:27:19.260
Workflow where you import the image and then add the metadata in the project client. some of you may have existing metadata that you will import, in at the same time.

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Mindy Tran 01:27:21.180 --> 01:27:37.500
It could be that you have Microsoft Access or another file type from a legacy system that you exported out or maybe the digital vendor that you use, sends the metadata in a spreadsheet, for instance, and you don't want to recreate this.

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Mindy Tran 01:27:39.060 --> 01:27:54.420
Or type it in, and you want to be able to use this spreadsheet of some sort that they have provided to add the metadata along with the item when you, import it into the project client to work on it.

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Mindy Tran 01:27:56.940 --> 01:28:16.260
Using the tab to load it feature, you can import the metadata and the pointers to the digital items. The metadata must be in a tab to limited format like dot text file, like here it can be a spreadsheet, but it has to be a tab to limited text file.

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Mindy Tran 01:28:16.780 --> 01:28:36.940
Saved as a tab delimited text file. And another option would be to import just the metadata knowing that you will import the digital items, images at a later time because maybe they're still being digitized, but you want to import the metadata in so that you can start editing.

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Mindy Tran 01:28:38.060 --> 01:28:49.380
Making changes so that they are ready once the metadata, once the images have come back from the digitization vendor, for instance.

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Mindy Tran 01:28:53.420 --> 01:29:09.620
On this slide that we're looking at right now is a dot text file that contains the metadata for a group of images. Notice that the metadata fields are labeled in the top field of the spreadsheet, so that's in the first in row one.

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Mindy Tran 01:29:11.300 --> 01:29:11.900
So these are.

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Mindy Tran 01:29:13.700 --> 01:29:27.260
The metadata fields and usually they are the same metadata fields that corresponds to your collections metadata fields. Okay.

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Mindy Tran 01:29:30.580 --> 01:29:48.500
Also notice that the file name for the image is always the last metadata field, which can be named source, can be named image file, whatever you want to call it, but that will always be the last field in your spreadsheet, and that is the field where.

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Mindy Tran 01:29:50.700 --> 01:30:05.140
Is the file name of the images that the, that this metadata describes, not the pointers or not the path, just the name of the image.

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Mindy Tran 01:30:11.300 --> 01:30:17.100
All of your images will be in a single folder. So in this.

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Mindy Tran 01:30:19.780 --> 01:30:28.860
In this image here, all of the images must be in the same folder, so there's a folder that I have called mixed file type with all of the images in here.

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Mindy Tran 01:30:33.060 --> 01:30:53.300
I have a tab delimited text file that I have created, with the corresponding So row one has the metadata fields that corresponds to my collection metadata field. And then starting from row two and beyond is the me.

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Mindy Tran 01:30:54.460 --> 01:31:11.900
And each and there's a source field or image file field. Whatever you want to call it or file name, image file name that has the name of each of the image and the metadata that describes that image.

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Mindy Tran 01:31:14.740 --> 01:31:25.180
And then I save this tab delimited text file as a dot text file that sits outside of the folder that contains all of the images.

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Mindy Tran 01:31:27.660 --> 01:31:27.980
Okay.

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Mindy Tran 01:31:35.420 --> 01:31:45.260
As part of the import process, content DM will ask you to check the mapping between the imported fields that's in your spreadsheet.

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Mindy Tran 01:31:47.460 --> 01:31:49.740
Are, which is on the left hand side.

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Mindy Tran 01:31:51.900 --> 01:32:06.540
With the fields of the collection, which is on the right hand side. Usually it needs to match up like this, otherwise the metadata will be added to the incorrect field. When it's being brought into the project, ok?

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Mindy Tran 01:32:09.780 --> 01:32:30.020
Content DM or the project client will always map at least one field to the object file name when you're uploading from, the tabular in the text file. And usually it is the last field in your spreadsheet called the source field or file name field.

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Mindy Tran 01:32:30.300 --> 01:32:42.420
Or image file name, whatever it is that you called that field, that contains the name of your images. That will be the one that's mapped to the object file name in the collection field.

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Mindy Tran 01:32:52.940 --> 01:33:03.700
It's always a good idea to configure your collection metadata field so that the source or another appropriate field is the last metadata field, ok?

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Mindy Tran 01:33:06.020 --> 01:33:25.860
If your importing metadata only records, there isn't an object file name available since we're not importing images, then if you're just importing metadata with no images yet, then your source here will say none. Object file name will, there won't be an obje.

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Mindy Tran 01:33:25.940 --> 01:33:31.540
File name. There, for this last field, it will be none. Okay.

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Mindy Tran 01:33:38.660 --> 01:33:39.100
Questions about that?

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Mindy Tran 01:33:43.500 --> 01:33:45.060
So let's go out and import.

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Mindy Tran 01:33:55.940 --> 01:33:58.020
B to limit file of simple images.

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Mindy Tran 01:34:01.220 --> 01:34:03.900
So I'm gonna change over to my project client here.

347
Mindy Tran 01:34:06.540 --> 01:34:08.500
So the first thing I do.

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Mindy Tran 01:34:13.340 --> 01:34:32.900
I'm going to just add multiple items because I'm adding a lot of images, not just one, so I'm gonna be adding multiple items, and I'm not adding from a directory. I, it wasn't set up in a directory, I'm adding using a tab to own the.

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Mindy Tran 01:34:33.060 --> 01:34:33.500
Text file.

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Mindy Tran 01:34:35.140 --> 01:34:48.260
I'm gonna browse out and point you, the project to my tab delimited text file that I've created called mixed file type. select it.

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Mindy Tran 01:34:51.620 --> 01:34:55.780
Next, I do have I am importing images.

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Mindy Tran 01:34:58.660 --> 01:35:02.220
So I'm gonna go ahead and browse out and point you to.

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Mindy Tran 01:35:03.940 --> 01:35:18.180
My folder that contains the images for the mixed file, so those are all of the images. It's in that single folder, mixed file type that I'm selecting, say ok.

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Mindy Tran 01:35:21.100 --> 01:35:39.620
This is where if you don't have images and you're importing just metadata only, then you will select that. Okay, but since we have images, we are going to import files from a directory. Next, yes, I want content DM to create display images for all of the images that I'm bringing in.

355
Mindy Tran 01:35:41.540 --> 01:35:54.420
And now it's prompting me to go in and make sure that I am, that it's mapping to the right collection, the fields in the, the collection Title to title, date to date.

356
Mindy Tran 01:35:57.700 --> 01:36:10.700
Source is my last which is the name of the files, needs to be object file name, which is correct. Now all I have to do is say next, and now it's going to add all of these items.

357
Mindy Tran 01:36:19.940 --> 01:36:40.260
There are seven items that's been added. Now, if I close it, it's gonna open up the project spreadsheet. So the title came from the title in my project spreadsheet. The publisher came from my metadata template for this, for this project, the metadata template.

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Mindy Tran 01:36:40.540 --> 01:36:44.940
Has OCLC training Craven family, and the relations, and it also.

359
Mindy Tran 01:36:48.340 --> 01:36:59.740
Found the username and put it in there in the catalog by field, ok? So, but the date came from the project spread, the tabular text file.

360
Mindy Tran 01:37:04.220 --> 01:37:09.100
And I brought it all in. That's it. So you have to make sure.

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Mindy Tran 01:37:10.780 --> 01:37:14.100
That your file is set up.

362
Mindy Tran 01:37:15.700 --> 01:37:21.580
The tab delimited text file is set up, your project, your images are in the.

363
Mindy Tran 01:37:23.460 --> 01:37:26.540
In a single folder and then just point the project.

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Mindy Tran 01:37:27.780 --> 01:37:47.740
To the tab download text file and point it to the folder that contains the images and once you say add, the project client does the rest. And then you add any subject to these items, edit the continue editing the metadata for these items, select them.

365
Mindy Tran 01:37:48.980 --> 01:37:55.860
Upload them for, to add to the collection, and then the collection administrator goes in and approve an index.

366
Mindy Tran 01:37:57.420 --> 01:37:57.900
The collection.

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Mindy Tran 01:38:12.220 --> 01:38:12.740
Questions about that?

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Mindy Tran 01:38:19.820 --> 01:38:36.900
If you recall, working from our session two, working with texts and content DM, images that are related to each other like individual scan pages of a book or a document can be imported already assembled as a compound object.

369
Mindy Tran 01:38:38.340 --> 01:38:48.860
In working with text, the files that we has been named and organized in proper structure so that no additional structural metadata was necessary.

370
Mindy Tran 01:38:51.700 --> 01:39:10.420
In order for you to load them efficiently using the simple directory structure method. However, it is often the case that you have scanned images that have been named in ordered in a way other than what content DM expects. Typically the files might have been created by.

371
Mindy Tran 01:39:11.660 --> 01:39:20.980
Digitization vendor for another project or perhaps they have been exported from an older system in order to be imported into content dm.

372
Mindy Tran 01:39:22.980 --> 01:39:41.580
And these common cases, you have an alternate method of importing these compound objects that does not require you to reorder or rename the files and put them in the correct folders or directory of folders like we saw in our, session two.

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Mindy Tran 01:39:44.460 --> 01:39:56.660
You can use the tab to limited text file to do that. So take what the vendor has given you and make some modifications into a tabular and text file, ok?

374
Mindy Tran 01:40:00.260 --> 01:40:03.740
Here's how the files are arranged for this method.

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Mindy Tran 01:40:06.060 --> 01:40:21.540
This time, the scanned files are all in one folder, so you have the book short bridge, and there's a folder for scans, so all of the images just sits in this folder like this named like this, and.

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Mindy Tran 01:40:24.140 --> 01:40:25.060
And you didn't.

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Mindy Tran 01:40:27.100 --> 01:40:42.340
And you don't have to say chapter one, a folder that has chapter one with the images under there a folder with chapter two with images under their folder with chapter three, so on and so forth. All of the images just sits in a folder like this.

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Mindy Tran 01:40:46.260 --> 01:40:52.580
And the transcript also sits in another folder, but have the same exact name.

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Mindy Tran 01:40:55.220 --> 01:41:13.340
With the file name dot txt with the extension TXT for transcripts. Keep in mind the transcripts are optional, so you can still use the tab to limit the text file method same way as the directory without having a transcript.

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Mindy Tran 01:41:15.140 --> 01:41:15.420
Folder.

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Mindy Tran 01:41:19.980 --> 01:41:32.700
And then here is the tab delimited text file that contains the metadata without a hierarchy. So if let's say it's just a document, a straight document that you are bringing in.

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Mindy Tran 01:41:34.260 --> 01:41:39.060
Then your first row will have the name, the field.

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Mindy Tran 01:41:40.700 --> 01:41:50.940
The metadata field names, the last row is the name of the, where the file is. The second row is the object level metadata for this.

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Mindy Tran 01:41:52.780 --> 01:41:57.020
Compound object document, let's say, because it doesn't have a hierarchy.

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Mindy Tran 01:41:58.940 --> 01:42:18.500
That describes, this is the metadata that is associated with the object level for this document. And then starting from row three and on is the individual metadata for, the individual images in this document.

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Mindy Tran 01:42:19.140 --> 01:42:34.060
Compound object. So this row three, it would describe, you know, it has the metadata describing le this image row four has the metadata describing this image and so on and so forth.

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Mindy Tran 01:42:39.700 --> 01:42:43.140
So this is for a document. This is what the tab delimited.

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Mindy Tran 01:42:46.500 --> 01:42:48.700
Text file would look like for a document.

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Mindy Tran 01:42:55.980 --> 01:42:59.700
If you have a hierarchy, like a monograph.

390
Mindy Tran 01:43:01.340 --> 01:43:03.100
Then there is some additional.

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Mindy Tran 01:43:06.340 --> 01:43:24.620
That is needed. So in this case, you would have a tabular text file, so the files will still, you would have a folder of scanned images. You will have a folder of transcripts. Still the same. The tab to limited text file will tell the.

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Mindy Tran 01:43:24.900 --> 01:43:40.260
Project client when you import it in how to create the hierarchy. So the first row, same thing is the metadata fields, title, creator, identifier, booked title, tag, and file name.

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Mindy Tran 01:43:42.980 --> 01:43:55.260
The second row will have the metadata will have the information metadata describing the object level of this monograph or this.

394
Mindy Tran 01:43:56.980 --> 01:44:17.300
Monograph compound object, and then the third row and beyond describes the individual, the metadata for the individual images, individual page of this monograph compound object. On top of that, besides the metadata fi.

395
Mindy Tran 01:44:18.140 --> 01:44:36.780
Corresponds with what's in your collection field, you have to add two additional fields called the content DM underscore LVL, which is content DM level. content DM CDM underscore level name. This too.

396
Mindy Tran 01:44:38.020 --> 01:44:54.540
Row, this two field creates the structure of this monograph compound object on the left hand side of, and it also tells the project client how to create the hierarchy. If, if these pages exist in.

397
Mindy Tran 01:44:58.420 --> 01:45:17.740
In the main page or does it exist in, a chapter or does it exist in a section? Okay, so if you look here, this is the row two is the object level, so it is, that would be, which is in the structure, it would be the name of the.

398
Mindy Tran 01:45:20.340 --> 01:45:23.500
The book in the str on this navigational structure side.

399
Mindy Tran 01:45:26.780 --> 01:45:43.740
Content DM level zero for rows three and four, the images in rows three and four corresponds to the pages that is the title page and title page VERSA. That follows immediately when you first open the cover.

400
Mindy Tran 01:45:47.740 --> 01:46:00.700
In row five, the content DM level one, that is chapter, that is a chapter level for description of bridges and that this image goes under that chapter description of bridges.

401
Mindy Tran 01:46:02.780 --> 01:46:22.780
You have in row six, you have level two, the angridges. That is a section of chapter description of bridges. So this page here is the second level. So you have the chapter description description of bridges, and under that chapter, there's a section called the anchorages, which conta.

402
Mindy Tran 01:46:25.500 --> 01:46:34.940
And then you have ins row seven and eight is another chapter level, which is level one advertisement that contains two pages.

403
Mindy Tran 01:46:37.820 --> 01:46:56.380
Makes sense so far? If you have another chapter like chapter three, then it's content DM level one, but if chapter three has a section, then it will have a section level two, whatever that section is called under chapter three. If chapter three has another section.

404
Mindy Tran 01:46:58.220 --> 01:47:09.340
Called, section three point two, for instance, then it would still be content DM level two except the name is called section three point two.

405
Mindy Tran 01:47:13.620 --> 01:47:13.860
Okay.

406
Mindy Tran 01:47:16.860 --> 01:47:30.060
But that's how you create the hierarchy is this content DM underscore level and content DM underscore level name. That also creates the structure that you see on the left hand side when you bring this.

407
Mindy Tran 01:47:32.580 --> 01:47:34.660
This object in using the project client.

408
Mindy Tran 01:47:42.620 --> 01:47:51.700
Once you have your files tapped to limit text file and you have your scans and you have your optional transcripts, if you have transcripts.

409
Mindy Tran 01:47:53.460 --> 01:48:12.580
Then you are ready to create a compound object using the tabular method. You'll still use the object wizard to help walk you through this. Select the compound object type, but in this case, you will say yes to using a tab delimited text file. You point the wizard to the location.

410
Mindy Tran 01:48:13.580 --> 01:48:24.100
Of the dot tab detail text file, the image folder and the optional transcript file. Confirm the mapping of the metadata fields.

411
Mindy Tran 01:48:25.900 --> 01:48:34.020
Bring it in, edit it if it needs to be edited further, and then upload it, approve it, and in and reindex the collection.

412
Mindy Tran 01:48:40.660 --> 01:48:41.100
So let's.

413
Mindy Tran 01:48:42.780 --> 01:49:02.580
Walk through. importing compound object. Gonna switch back to my project client here. So we know how to do this. I'm gonna select all of this and I'm gonna delete it from the spreadsheet, so it's cleaner to take a look at. I already have my compound object set up, so I'm gonna go ahead and say.

414
Mindy Tran 01:49:04.380 --> 01:49:13.100
Add compound object. I'm gonna use the wizard to walk me through this. So I'm gonna go ahead and add, I'm adding a document.

415
Mindy Tran 01:49:15.060 --> 01:49:27.660
Yes, I'm using a tab to limited text file. Next, I'm gonna point my project to the tab delimited text file for the document compound object.

416
Mindy Tran 01:49:29.900 --> 01:49:33.540
So here, I have a content DM document.

417
Mindy Tran 01:49:35.620 --> 01:49:36.220
Compound.

418
Mindy Tran 01:49:38.980 --> 01:49:51.820
Tabular in a text file. I do have images that I'm bringing in at the same time, so I'm gonna browse out and point it to the folder that contains my, content DM.

419
Mindy Tran 01:49:54.820 --> 01:49:57.660
Images, ok? Select the entire folder.

420
Mindy Tran 01:50:00.740 --> 01:50:12.300
Next. Yes, I want content DM to create my display image, nothing has is different there. Next, I want to use my file names as.

421
Mindy Tran 01:50:13.980 --> 01:50:29.220
Slide titles. That's fine. Or if I already have the titles, most likely you've already spent the time and half the title pages there, you would want to use the pages labeled pages using your tab to limit text file.

422
Mindy Tran 01:50:31.300 --> 01:50:35.420
Do you have transcript? Looks very similar, right? Browse.

423
Mindy Tran 01:50:37.700 --> 01:50:45.220
I am going to browse to my transcript folder if I have any. I probably don't have any. That's ok.

424
Mindy Tran 01:50:47.380 --> 01:50:47.700
Say next.

425
Mindy Tran 01:50:49.780 --> 01:51:05.060
And it's just confirming that it's, this is the path for the files, the tab to limited text file path for the images and transcripts. Finish, adding fourteen pages, and there it is.

426
Mindy Tran 01:51:11.020 --> 01:51:13.500
And when I click finish, it's just gonna bring it in.

427
Mindy Tran 01:51:16.260 --> 01:51:18.500
And there it is. And if I open it up.

428
Mindy Tran 01:51:22.100 --> 01:51:22.300
There's.

429
Mindy Tran 01:51:25.100 --> 01:51:30.300
The structure on the left hand side and here's the page, the metadata for the.

430
Mindy Tran 01:51:32.180 --> 01:51:41.820
And here's the metadata for the object level, which is row two of that document compound object. So let me just switch back very quickly here to.

431
Mindy Tran 01:51:43.740 --> 01:51:45.220
This one to show you. So.

432
Mindy Tran 01:51:47.300 --> 01:51:51.620
What we just, that folder right there was the information that's in row two.

433
Mindy Tran 01:51:53.780 --> 01:51:55.900
And then three, four, five, and six here.

434
Mindy Tran 01:51:58.180 --> 01:52:03.460
Or, and so on are the individual page level metadata.

435
Mindy Tran 01:52:05.300 --> 01:52:06.900
That's here, ok?

436
Mindy Tran 01:52:11.900 --> 01:52:18.020
Questions about that? So this is docum straight document, no hierarchy whatsoever.

437
Mindy Tran 01:52:21.180 --> 01:52:26.060
You edit this in the same way that you edit a compound object that you brought in.

438
Mindy Tran 01:52:39.300 --> 01:52:58.340
Great question. Do you have any tips for checking the file text files for random blank spaces accidental carriage returns, et cetera, that you don't necessarily see when creating an Excel, document? I believe there maybe, but I don't.

439
Mindy Tran 01:52:58.780 --> 01:53:03.820
Off the top of my head. let me look for that information and then I'll get back to you. I think if you.

440
Mindy Tran 01:53:05.460 --> 01:53:06.060
Change it to a.

441
Mindy Tran 01:53:07.540 --> 01:53:22.380
If you view it in a notepad or something, I think it might be able to pick it up, but let me don't, I will check on that and I will, when I send out the follow up email, I'll see about what information I have for you in terms of that. Okay.

442
Mindy Tran 01:53:28.140 --> 01:53:42.060
Yes. understood. Yeah, because of those blank space or accidental carriage return, understood. And I will look to see what information I can find and I will include that in the follow up email.

443
Mindy Tran 01:53:47.740 --> 01:54:03.460
So that is a document. Now, what happened if I bring up in a mottograph with a hierarchy, so a monto, a monograph instead of a straight document like this. So the same thing.

444
Mindy Tran 01:54:06.420 --> 01:54:07.020
So my.

445
Mindy Tran 01:54:09.820 --> 01:54:14.180
Compound, my tablet limit text file would look something very similar to this.

446
Mindy Tran 01:54:16.500 --> 01:54:26.460
But my folders are just the image and the transcript folders. So I do the same thing. I want to add a compound object using the wizard.

447
Mindy Tran 01:54:40.420 --> 01:54:40.740
Before I.

448
Mindy Tran 01:54:43.580 --> 01:54:52.780
Move on, I want to show you what I did incorrectly. So that we can fix that with our next import here. So if you noticed.

449
Mindy Tran 01:54:55.220 --> 01:54:56.980
When I brought this in.

450
Mindy Tran 01:54:59.300 --> 01:55:19.140
There were some descriptions and tags that were in my compound object that's not showing up here like description should have gone to a different field. Notice that when I also brought in this compound object, I didn't get that automatic notice from the project client to map my fi.

451
Mindy Tran 01:55:19.460 --> 01:55:22.660
Correctly. And because I didn't.

452
Mindy Tran 01:55:24.740 --> 01:55:25.220
Get that note.

453
Mindy Tran 01:55:27.060 --> 01:55:42.820
That prompt to map my fields, my fields are mapped to the incorrect place and some of my fields are not metadata is not being added and some are being added to the and to the wrong field completely.

454
Mindy Tran 01:55:44.860 --> 01:55:45.100
Okay.

455
Mindy Tran 01:55:49.820 --> 01:55:50.940
So we'll take a look at how.

456
Mindy Tran 01:55:52.460 --> 01:56:08.100
You can solve that and and you have to remember to do that manually because the the project client won't prompt you to map fields when you're importing a compound object using the tab to limited text file. Okay.

457
Mindy Tran 01:56:10.020 --> 01:56:29.940
So let's bring in our compound object here for the monographs. So I'm gonna go ahead and add this time I'm bringing in a monograph Yes, I'm bringing it in using a tab to limit text file. Next, I do have that tab delimit text file and it's called short bridge.

458
Mindy Tran 01:56:32.180 --> 01:56:50.300
I do have a folder of images. I'm gonna browse out and point you to it, point the project client to it, which is under a short bridge is the folder scans. Notice my scan is all in a single file. A single folder. Say ok, next, same.

459
Mindy Tran 01:56:53.340 --> 01:57:02.420
I'm gonna use the pages from my tab to limit text file. I am going to import transcripts too cause I do have them.

460
Mindy Tran 01:57:06.940 --> 01:57:09.020
Okay, named exactly the same.

461
Mindy Tran 01:57:12.100 --> 01:57:23.740
Next, Yes, this folder and say finished. Notice I'm not, and there are six pages to this. Notice it's not prompting me to map fields, right?

462
Mindy Tran 01:57:25.700 --> 01:57:45.420
I have to, if you look here, in this box, there is a tab called map fields. You have to manually do this because when you're importing compound objects, the wizard won't prompt you for this. So you have to make sure in the map fields tab, the correct fields are.

463
Mindy Tran 01:57:45.700 --> 01:57:51.860
Being mapped from your tab delivery text file to the collection. So title to title, creator.

464
Mindy Tran 01:57:53.700 --> 01:57:56.100
To creator, the identifier.

465
Mindy Tran 01:57:57.940 --> 01:57:58.900
To identifier.

466
Mindy Tran 01:58:00.500 --> 01:58:00.580
Or.

467
Mindy Tran 01:58:03.220 --> 01:58:12.220
Booked title. I don't need a book title anymore because I already have titles that I've created for the individual pages here.

468
Mindy Tran 01:58:13.980 --> 01:58:24.180
With my tab to limit text files so this maybe a field that I don't really need the information in there at all because it came from the vendor. It's extra information. I don't need.

469
Mindy Tran 01:58:26.180 --> 01:58:43.540
And I can go down and say map it to none. Okay, Tag is mapped to tag, so you have to do this correctly because I didn't with the pro previous one, so it's not mapping right. And then source is mapped to object file name.

470
Mindy Tran 01:58:45.500 --> 01:58:49.580
Looks good? Everything looks fine. Now I'm just gonna go ahead and finish.

471
Mindy Tran 01:58:53.700 --> 01:59:12.500
And Imports in, close it, and now here's my monograph. If I open it up, you will see that, well, from where the scans was not in a single folder to having this structure, but this structure was created by.

472
Mindy Tran 01:59:16.740 --> 01:59:23.620
Compound by the tab delimited text file. And how I did that, so let's go back and take a look here. I'm gonna.

473
Mindy Tran 01:59:25.780 --> 01:59:27.500
Scroll down for you to see.

474
Mindy Tran 01:59:30.180 --> 01:59:33.300
Show you that side by side so that we can see what that looks like.

475
Mindy Tran 01:59:44.740 --> 01:59:48.180
Now let me go ahead and make this just a little bit bigger.

476
Mindy Tran 01:59:50.500 --> 01:59:50.940
Okay.

477
Mindy Tran 01:59:53.740 --> 02:00:08.620
So those CDM level one and CDM level and CDM level name is what was creating this structure hierarchy, ok? So a full and complete row two, this is the.

478
Mindy Tran 02:00:12.620 --> 02:00:16.340
Where my cursor's at, that is the metadata.

479
Mindy Tran 02:00:18.180 --> 02:00:31.580
All of the metadata that's here is the metadata for this first, this object, this book, which is contained right here, all of this metadata right here.

480
Mindy Tran 02:00:33.540 --> 02:00:33.980
And then.

481
Mindy Tran 02:00:35.540 --> 02:00:40.420
Level zero zero in rows three and four are these two pages right here.

482
Mindy Tran 02:00:41.820 --> 02:01:02.060
That is the title page and title page VERSA of this monograph, this book, where my cursor is pointing. And then if you look at row five, which is description of bridges, this is the folder or the chapter description of bridges with the page description of, of page.

483
Mindy Tran 02:01:05.380 --> 02:01:07.940
The data describing it right here.

484
Mindy Tran 02:01:15.660 --> 02:01:25.900
And then if you notice there's row six content DM level two, which is a section of the chapter description of bridges.

485
Mindy Tran 02:01:27.820 --> 02:01:47.460
There is that folder or there's that subsection, that section the anchorages with that page four that's in this section. And then advertisement row seven and eight is just another, it's just a chapter, it's a level one, so it's in the same chapter or same level as.

486
Mindy Tran 02:01:47.860 --> 02:01:49.540
Description of bridges.

487
Mindy Tran 02:01:51.500 --> 02:02:00.500
So that's how that CDM underscore level and CDM underscore level underscore name creates the hierarchy and.

488
Mindy Tran 02:02:02.700 --> 02:02:03.620
The name for.

489
Mindy Tran 02:02:04.900 --> 02:02:10.460
This monograph, the structure for this monograph, from a top to limit text file.

490
Mindy Tran 02:02:18.460 --> 02:02:23.260
And then you just edit your monograph in the same way that you edit.

491
Mindy Tran 02:02:25.660 --> 02:02:28.460
Any other monograph that you bring in previously.

492
Mindy Tran 02:02:30.540 --> 02:02:34.340
Save it, upload it for approval and indexing to the collection.

493
Mindy Tran 02:02:50.020 --> 02:02:50.580
Questions about that?

494
Mindy Tran 02:03:02.500 --> 02:03:08.820
That's ok if you don't have questions now, but if you do as you're working with tab delimited text files or.

495
Mindy Tran 02:03:10.260 --> 02:03:25.860
Editing existing items in your collection, don't hesitate to contact OCLC support in your region, at the URL here or if you're in the US or in Canada, you can call the toll free number on the screen here to talk to one of our.

496
Mindy Tran 02:03:29.300 --> 02:03:30.020
Team support.

497
Mindy Tran 02:03:35.500 --> 02:03:54.340
I will be online for a couple more minutes if you have any other questions for me. otherwise, feel free to exit out at any time. I want to thank you for spending this time with me and for spending the last the entire series with me. I hope that.

498
Mindy Tran 02:03:55.060 --> 02:04:01.420
The information from today's session, as well as from the prior to sessions will help you.

499
Mindy Tran 02:04:03.860 --> 02:04:10.380
Build your content DM collections using the project client and maintain your collections.

500
Mindy Tran 02:04:11.660 --> 02:04:31.220
In the future, ok? when you exit out, I'd like to ask for a minute of your time to fill out the evaluation for this class. We'd very much appreciate any feedback you can provide. so thank you once again and have a great rest of the day and I hope to see you in future OCLC training sessions.